EVALUATION CRITERIA AND BASIS OF AWARD- Boilers.docx

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

· Read the entire solicitation (request for quote), performance work statement, and attachments carefully.

· Ensure you meet all the solicitation requirements and submit the required documentation.

· Quotes shall be submitted in English.

· Ensure you are registered in the System for Award Management (SAM) and your registration is active.

· Ensure you complete FAR 52.212-3, Offeror Representations and Certifications - Commercial Items accordingly.

· Ensure you complete VAAR 852.219-77, VA Notice on Limitation of Subcontracting accordingly.

EVALUATION CRITERIA AND BASIS OF AWARD

Part 1 – EVALUATION PROCESS AND BASIS FOR AWARD:

1. This acquisition will be solicited, evaluated and awarded following the procedures of Federal Acquisition Regulation (FAR) Part 12 and 13, Subparts 12.6, 13.106.

2. This solicitation is set-aside based on an order of priority as established in 38 U.S.C. 8127. TIERED EVALUATIONS INCLUDING SMALL BUSINESS CONCERNS: This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a set-aside for other small business concerns with HUBZone small business concerns and 8(a) participants having priority. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited.

3. A comparative evaluation will be performed in accordance with FAR 13.106-2 (b)(3).

3.1 The Government will evaluate quotes using the following procedure:

· The agency will first evaluate quotations/offers at the highest tier (SDVOSB), if any; in sequence against any factors in the solicitation to identify the first acceptable quotation/offer – the first response that provides the government what is needs, were and when as identified in the RFQ.

· Once one quotation/offer is found acceptable, a direct comparison of the quotation/offer will be performed in a uniform and fair manner side by side to the remaining ones, rejects those that are unacceptable, and chooses the “best” one.

· If no offers were submitted by SDVOSB concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the government, the SDVOSB set-aside will be withdraw and proceed to the set -aside for VOSB concerns.

· The same process stated above will be conducted in the VOSB tier.

· If no offers were submitted by VOSB concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the government, the VOSB set-aside will be withdraw and proceed to the set -aside for SB concerns.

3.2 Award will be made based on price and other non-price factors, to the responsible Quoter whose quote, conforming to the solicitation, and which is most advantageous to the Government. Therefore, the Government reserves the right to select a response that provides benefit to the Government that exceeds the minimum but is not required to do so. Responses may exceed the requirements, but the government is not requesting or accepting alternate quotes; each response must respond to the solicitation requirement statement.

3.3 The Government contemplates award of one (1) contract for Boilers Annual Maintenance and Testing Services. A single firm fixed price contract will be awarded.

Part 2- EVALUATION FACTORS FOR AWARD:

2. The Evaluation factors for this Request for Quote (RFQ) solicitation are: Technical, Past Performance and Price.

2.1 TECHNICAL FACTOR - The Government wants assurance that the selected quoter is compliant with applicable rules and regulations and will provide quality services in a timely manner. In that regard, the quoter must demonstrate that meet or exceed the solicitation stated requirements:

a. The Quoter will provide narrative statement that shows how it intends to comply with the requirements of the PWS describing how they will be accomplished. The quoter shall include sufficient documentation (brochures, capability statement, pamphlets, etc.) to allow through evaluation, to include any certifications relevant to the services to be provided.

b. The Quoter shall include documentation demonstrating they possess at least 5 years of experience in the maintenance, testing and repair of steam boilers.

c. The Quoter is required to provide evidence that at least one certified oil burner technician for combustion adjustment is assigned to the contract performance, to include related certificates and/or license of employee with such expertise. (i.e. boilers manufacturers offered trainings, state issue certificates and/or license, etc.)

d. Quoter is required to demonstrate that Technicians have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant. (i.e. certificate, license and/or curriculum vitae/resume)

2.2 PAST PERFORMANCE FACTOR – A quoter past performance is important in determining its ability to successfully perform the services described in the PWS. The Government is interested in ensuring that the quoter has a successful history of recent and relevant past performance. In order to be considered relevant and recent, all references shall be similar in scope to the solicitation requirement, and services performed within the last two (2) years preceding the submission of this quote.

2.2.1 Prospective contractors (quoter) shall submit two (2) references of past or current contract performance. References may include Federal, State, Local Government, and/or private sector. References shall include: company and/or agency name, telephone number, point of contact, e-mail address, contract amount, and performance period.

2.2.2 Past Performance will be evaluated to assess its relative merit with respect to the solicitation requirements. Evaluation will be based on current and past performance information furnished by the quoter, as well as information from available sources such as other government agencies, suppliers, etc.

2.2.3 Past Performance information to be considered includes:

a. Timeliness: Met or exceeded the contract schedule of services.

b. Quality of Product and Services: Quoter’s ability to comply with the contract requirements, effectiveness of its quality control system, field associated quality control problems and corrective action taken.

c. Customer Satisfaction: Satisfaction of prior customers and end users. This includes the willingness of prior customers to do business with the quoter again if given the choice.

2.2.4 In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available, quoter will not be evaluated favorably or unfavorably on past performance.

2.3 PRICE FACTOR: Price will be evaluated to determine price reasonableness.

The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options does not obligate the Government to exercise them.

PART 3 – QUOTE PREPARATION INSTRUCTIONS

3.1 To assure timely and equitable evaluation of quotes, prospective contractors (quoters) must follow the instructions contained herein. Quoters are required to meet all solicitation requirements.

3.2 The quoter response shall consist of a price, technical and past performance submission. Submit to the Contracting Office by the time and place indicated in the solicitation. Incomplete quotes will be considered unacceptable therefore, the quote will be rejected, and no further evaluation conducted.

3.2.1 Price quote Submission: Quoters shall price all line items listed in the price schedule.

3.2.2 Technical Submission: In demonstrating the ability to comply with the solicitation requirements, quoters shall meet and provide all solicitation technical requirements and submissions with their quote in accordance with the PWS and section 2.1 above.

3.2.3 Past Performance Submission: Submit with quote two (2) past performance references in accordance with section 2.2 above. If no past performance reference can be provided, submit a narrative statement certifying relevant experience in the industry.