SOW_Bldg_50_Carpet_Replacement_Window_Rock_070126-1.pdf

STATEMENT OF WORK

CARPET REPLACEMENT IN BUILDING NO. 50

WINDOW ROCK, ARIZONA

July 1, 2026

A. GENERAL

1. General: The Bureau of Indian Affairs (BIA), Navajo Region Facility Management Office is requesting qualified and licensed professional Contractor to provide services to remove the existing carpet in building 50 (1553 SF), and install new approved laminated flooring throughout the building except the restrooms (2), storage (1) and mechanical equipment rooms

(2) located at Window Rock, Apache County, Arizona as specified herein (see Location Map/Direction). Project location coordinates: 35.678919°, -109.049487°.

2. Building Description: Building No. 50 is a modular mobile home office building with approximately 1,661 ft2 (See attached). The flooring is covered with carpet throughout the building except the restrooms (2), storage (1) and mechanical rooms (2). The building is currently vacant but normally occupied by the Navajo Nation staff.

The bidder shall read and make careful examination of the SOW and visit the site of the proposed construction to become familiar with the site conditions, materials, and limitations before making a bid proposal. The contractor will be responsible for all errors resulting from the failure to conduct such an examination of the information provided and site. Any information derived from any information provided shall not relieve the contractor from any risk or from fulfilling the terms of the contract.

3. Background: As stated the structure is a modular mobile home office, which is more than 25 years old. Therefore, the Contractor shall exercise precautions to prevent damage to interior and exterior surfaces while working in the interior areas of this building. The renovation work will occur while the building is vacant, and the BIA staff will coordinate the work with the Navajo Nation staff prior to construction.

4. Pre-bid Proposal Coordination: All pre-bid/proposal inquiries by Contractors for clarifications and questions relating to the Statement of Work (SOW) or including site visits, contact Michelle Begaye, Acting Facility Management Branch Manager at telephone 505-399-1390 or Benjamin Boyd at 505-868-3109, their offices is in the Federal Building at Gallup, New Mexico. Inquiries related to site specifics, and/or project logistics can be directed to Ms.

Begaye. Interested Contractors are strongly encouraged to conduct site visits at no charge to the BIA via advance notice to Michelle Begaye at 505-399-1390.

5. Additional: The Government shall not exercise any supervision and/or control over contractor personnel (which includes contractor service providers, contractor representatives, and/or subcontractors employed with (and/or being utilized by the prime contractor) during all active performance periods of the final contract when executed. All contractor personnel shall be accountable solely to the Contractor, who in turn is responsible to the Government.

B. SCOPE OF WORK

The Contractor shall furnish all labor, materials, tools, equipment, services and supervision required to remove carpet and prepare/complete installation of the new laminated flooring as specified and enumerated below:

1. Carpet Removal: Remove existing carpet throughout building with any padding or underlayment that exist. Ensure proper disposal of the carpet and padding at the entire expense of the contractor.

2. Subfloor Inspection: Inspect the subfloor for any damage or issues that need to be addressed before installing the new laminated flooring. New Laminate Flooring will be installed on top of the exiting wood flooring, as well as any required padding/underlayment materials that are needed. Ensure the wooden floor is flat, level and clean of debris, and dry.

3. Laminated Floor Installation: Prepare surfaces of existing flooring to install the underlayment and new laminated flooring as recommended by the manufacturer. Floor preparation includes cleaning, repairing small cracks, removing any loose nails, patching, and caulking to render surfaces prepared for new laminated flooring installation. Over a clean, dry and contaminant-free surface install approved underlayment in accordance with manufacturer’s installation instructions. Over the new underlayment, the Contractor will install the new approved laminated flooring. The laminated floor installation will include new floor base and door casing.

4. Laminate Planks: Allow the laminate planks to acclimate in the room where they will be installed for at least 48 hours to prevent major expansion or contraction after installation.

5. Selection of Laminated Flooring: The contractor shall provide laminated flooring samples to both the BIA NRO and the Navajo Nation for review and selection of color, type, and related specifications.

6. Baseboard: The contractor will install the new laminate flooring with a ¾-inch quarter-round trim. The trim shall be installed on top of the new flooring and secured in place to cover the gap between the laminate flooring and the existing wood baseboard. The contractor will pre-paint the ¾-inch quarter-round trim prior to installation, followed by touch-up, if necessary, after installation.

7. Debris: Remove any debris and clean the new floor according to the manufacturer's recommendations to maintain its appearance and longevity.

8. Additional Requirement: The contractor shall furnish all labor, equipment, materials, transportation, and facilities necessary to complete the flooring replacement in Building 50.

The work includes demolition and off-site disposal of existing carpet and associated materials; comprehensive subfloor preparation; and installation of new commercial-grade, water-resistant laminate flooring and transitions. All work shall be performed in full compliance with applicable federal and tribal regulations.

9. Handling of Equipment and Furnishings: The contractor shall provide all necessary equipment to move, remove, and transport office equipment, supplies, and furniture (including desks, chairs, cabinets, and similar items) required to complete the flooring installation. Upon completion of the work, all items shall be returned to their original locations. Coordination regarding temporary storage areas shall be conducted with the Navajo Nation Point of Contact, or the contractor shall provide a suitable storage container to accommodate the storage of equipment, furniture, supplies, materials, and related items needed to support project completion. The contractor shall be responsible for any damage to equipment, furniture, supplies, existing trim, doors, or baseboards. In addition, Personal belongings will be the responsibility of the individual before the project starts within their area during the project.

10. Coordination with the Nation on Construction Activities: Contractor will work with the BIA staff and the Navajo Nation Point of Contact on the construction activities to ensure proper communication and coordination.

C. QUALITY ASSURANCE

1. The Contractor shall have a minimum of five (5) years proven satisfactory experience and shall maintain a qualified crew of carpenters, laborers and certified flooring installers throughout the duration of specified work.

2. The Contractor shall engage qualified subcontractors who employs journeyman workers who are skilled and certified carpet and underlayment installers who can provide a taut, wrinkle-free installation to ensure manufacturer’s warranties are valid. Apprentices may be employed provided they work under the direct supervision of a qualified journeyperson in accordance with provisions of a bonified State apprenticeship program.

3. All materials, preparation and workmanship shall conform to requirements of this Statement of Work (SOW) and the latest edition of the North American Laminated Flooring Association (NALFA) and the American National Standards Institute (ANSI).

D. PRODUCT

1. Submittals: Submit three copies of manufacturer’s product information, data sheets and Material Safety Data Sheets (MSDS) to the Contracting Officer for approval. These are products proposed for use on this project. All products shall be approved prior to commencement of work.

a. Laminate Flooring: Provide laminate flooring with a minimum AC3 rating, suitable for heavy-traffic areas, 12 mm thickness, and water-resistant properties. Flooring shall meet high-performance, durability, and sustainability requirements in accordance with NALFA Standard LF-01-2003 and ANSI-accredited testing and certification. Submit the manufacturer’s certification from an independent testing laboratory verifying compliance with applicable fire code requirements for public buildings. Because the hallway is a high-traffic area, submit a durable, fire-rated laminate flooring product along with the appropriate underlayment materials. Additionally, provide a complete list of available laminate flooring types, colors, and patterns for selection by BIA/Navajo Nation staff.

b. All laminate flooring and related materials shall be provided/supplied by a single manufacturer for ease of installation and issuance of valid manufacturer’s laminate flooring installation warranty.

c. The Contractor will submit manufacturer’s laminate floor cleaning guide/instructions and recommended frequency of cleaning.

E. STAGING AREAS

1. The Contractor will coordinate with the Navajo Nation Point of Contract to arrange areas for

Material Storage.

2. The Contractor will deliver and properly store all materials in sealed, original labeled containers/plastic bearing manufacturer’s name, brand name, laminate type, and color designation, standard compliance, materials content in strict accordance with manufacturer’s requirements.

3. The contractor is responsible for all materials, equipment, supplies, etc.

F. PERFORMANCE

1. The Contractor shall not cut any laminate flooring inside the building during installation.

Follow the manufacturer’s requirements for interior work.

2. Ensure the subfloor is dry, clean, free of debris and adequately prepared surfaces in areas where dust is no longer generated by surface preparation activities such that airborne particles will not affect the quality of finished surfaces.

3. Ensure adequate continuous ventilation and sufficient heating (during cold periods) and lighting is in rooms (places) being finished.

4. Upon project completion, the Contractor will set aside any surplus (left over) materials no longer required by the Contractor to be delivered to the Navajo Nation maintenance staff.

5. The Contractor will touch-up walls/trim/door (internal and/or external), if needed, as well as vacuum, and conduct a final cleaning.

G. PROTECTION AND CLEANUP

1. Protect all newly finished interior surfaces from condensation and other forms of contamination according to manufacturer’s recommendation. Erect barriers or screens and post signs to warn of or limit direct foot traffic until final acceptance.

2. Remove all waste materials and keep area free from an unnecessary accumulation of tools, equipment, surplus materials and debris.

3. Safety: Conform to approved workplace safety regulations and requirements of the

Contracting Officer’s Representatives (authorities having jurisdiction) for storage of any hazardous materials and laminate flooring installation products.

Note: The Work shall also include but not necessarily be limited to surface preparation of substrates as required for acceptance.

H. PERIOD OF PERFORMANCE: The expected period of performance of this acquisition is award date to project completion not to exceed 3 months.

a. FEDERAL HOLIDAYS AND WORK HOURS AND SCHEDULE: If allowable and feasible performance of work, execution of services, and completion of deliverables should be accomplished during the Navajo Nation’s normal business hours, 8:00 a.m. to 4:30 p.m. Monday through Friday, Federal & Tribal Holidays excluded. For all efforts required by the contractor under the final contract proper coordination shall be initiated between the contractor and the government to ensure that services, work, and completion of tasks/deliverables can be performed/executed/completed when scheduled. Any work, services, and/or other tasks performed during other than normal business hours must be requested to the Contracting Officer Representative (COR) and approved in advance by the Contracting Officer (CO). An alternative schedule (different from the schedule described above) may be utilized if there is mutual agreement between the government and the contractor regarding this alternative schedule if implemented.

J. OTHER REQUIREMENTS:

a. Schedule and Coordination: Execution of services is to be done with minimal impact to the Navajo Nation operation and public areas. Contractor shall coordinate with the Navajo Nation Point of Contract prior to starting work to minimize disruption/interruption to facility operations. A look ahead schedule shall be provided to both BIA NRO and the Navajo Nation Point of Contact if/when requested. Following award of contact and prior to commencement of work by the contractor the government and the contractor will develop a mutually agreeable schedule to complete the efforts needed at all service locations. This would or could include the following: Work during non-standard business hours that includes weekend work or night work, if approved by the Navajo Nation.

b. Signage: Contractor shall place appropriate signage in work areas to restrict access to unauthorized individuals and to ensure the safety of individuals who are in or near these areas. 1.c Safety and Environmental: Contractor shall comply with safety requirements and facility egress rules, as applicable.

c. Housekeeping and Final Clean: Contractor shall perform housekeeping duties in work areas with debris removed daily. A final cleaning shall be performed by contractor for all installed areas following project completion.

d. Parking: It is the responsibility of the contractor to park in the appropriate designated parking areas, to avoid ticketing or towing. Information on parking is available from the Navajo Nation if requested by the contractor. Special parking accommodations for contractor vehicles near, or in the vicinity of the areas being serviced is not guaranteed and the government is not in a position provide special parking accommodations due to already limited parking availability at the facility (for Clients and staff). At best the contractor may be allowed to temporarily park in service area locations for loading and unloading purposes only with the following conditions: -Vehicles are not left unattended and vehicle drivers must be present in the vehicle in the event that vehicles must be moved immediately.

e. Contract Administration: The CO is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the CO is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor makes any such change at the direction of any person other than the Contracting Officer, this change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modifications in writing from the CO to the Contractor.

f. Warranty: Contractor shall provide a minimum one (1) year / twelve (12) month workmanship warranty. (Workmanship means the quality of work done or the quality of something resulting from work once it is done). Warranty period will begin immediately following successful project completion.

END OF STATEMENT OF WORK