SOW BLDG 20 ELEVATOR CONTRACT 2026-2027.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

BASE LOS ANGELES LONG BEACH

1001 South Seaside Ave.

SAN PEDRO, CALIFORNIA 90731

Scope of Work

FOR

Building 20 Elevator Monthly Visual, Operational Preventative Maintenance (PM) and Annual Testing

Base LALB Bldg. 20 Dated: 6/25/2026

Ryan King Contracting Officer (KO), GS-11

Ruijin Garcia (Eng Tech) Contracting Officers Representative (COR)

LT Brandon C. Mckee Base Facility Engineer

GENERAL REQUIREMENTS

1.01 SCOPE OF WORK

Provide all labor, materials, and equipment necessary to perform monthly visual/preventative maintenance and a one-time annual inspection, certification and testing for the elevator located in Building 20. For bid purposes, please provide a breakdown of labor and material for elevator maintenance. The Service Contract Act Labor Wage Rates for Los Angeles apply.

Elevator Maintenance Requirements:

A. Monthly Preventative Maintenance Conduct twelve (12) monthly inspections, scheduled for the second week of each month. Inspections shall include routine examination, adjustment, and lubrication of elevator components subject to wear and tear under normal operating conditions.

B. Annual Inspection and Certification Perform one (1) annual inspection and one (1) annual certification/testing of the elevator in accordance with the latest edition of the American National Standard Safety Code for Elevators and Escalators. Includes evaluation of hydraulic systems, governors, safeties, and buffers.

C. Personnel Provide qualified personnel directly employed and supervised by the Contractor to ensure proper maintenance and compliance with safety standards. Please provide a list of all potential elevator technicians to the COR to be vetted by base security.

D. Work Schedule Provide a detailed work schedule to the Coast Guard for review and approval prior to the commencement of work.

Work SHALL only be conducted with a member of the Coast Guard’s Facilities department present.

E. Materials and Equipment Furnish all necessary tools, parts, equipment, lubricants, cleaning compounds, and cleaning equipment required to maintain the elevator in safe and reliable operating condition.

F. Signal Lights Re-lamp all elevator signal lights as needed during monthly maintenance visits.

G. Installation and Testing All equipment will be installed as per industry standards. An operational test will be conducted and witnessed by the Contracting Officer’s Representative (COR) and or Base LALB’s electricians upon maintenance completion.

H. Reporting Provide written maintenance and inspection reports to the Coast Guard after each service visit, documenting work performed, findings, and recommendations.

I. Compliance and Permits Contractor is responsible for compliance with all applicable federal, state, and local regulations, and for obtaining any required permits.

J. Exclusions Major repairs, modernization, or replacement of elevator components beyond routine maintenance are excluded from this contract and will require separate authorization.

Maintenance Scope by Area Ride Car:

1) Check for any unusual noise or irregular operation.

2) Inspect and clean fixtures and signals in the operating panel, including car position and direction indicators.

3) Check operation of emergency lighting and emergency bell.

4) Inspect handrails, ceiling panels, and hanging panels for secure attachment.

5) Inspect for tripping hazards inside the car.

6) Inspect and lubricate hoist way rails.

Hallway / Corridor:

1) Inspect hall call buttons, signal lamps, and hall position indicators.

2) Inspect starter station, key switch operation, and associated lamps.

Machine Room:

1) Inspect all machine room equipment.

2) Perform lockout/tagout as required and log service activity.

3) Check hydraulic tank oil levels.

4) Clean all equipment and the surrounding machine room area.

5) Complete and submit a maintenance checklist after each service.

1.01 LOCATION: Project site is located at Building 20, US Coast Guard Base Los Angeles Long Beach, 1001 South Seaside Avenue, San Pedro, CA 90731. Contact: Ruijin Garcia (COR) at Ruijin.g.garcia@uscg.mil for any questions and arrange site access.

1.02 SITE INVESTIGATION: Investigate the site per FAR 52.236-3 to ascertain the general and local conditions, which can affect the work or its cost. Vendors must have DUNS and be registered at System for Award Management (SAM.gov) prior to being awarded a government Purchase Order. It is highly recommended that the contractor make a site visit to verify all conditions and measurements.

1.03 CONTRACTOR SECURITY REQUIREMENTS: For this Coast Guard facility, the Contractor shall provide a list of all on-site personnel, including sub-contractors and suppliers, to the Contracting Officers Representative (COR) 5 days prior to commencing work for clearance and background check. The contractor shall update this list whenever changes occur. Contractor personnel not listed will be denied access to the Coast Guard facility. Contractor personnel will be restricted to designated working areas and must have photo identification at all times while working on Coast Guard facilities. Personnel violating this policy will lose access to the Coast Guard facility.

Contractor personnel and delivery personnel shall be required to present personal photo identification to gain access to a Coast Guard installation background checks will be conducted on all contractors and workers prior to gaining access to the facility. Types of identification required for access include California Real ID or valid passport with picture ID. If identification does not indicate United States citizenship, Coast Guard Security will require proof of the legal right to work in the United States (Permanent Resident Card). Contractor and delivery personnel may also be subjected to immigration status and outstanding criminal warrants check.

Contractors shall provide the COR with 24 hours of advance notice of every delivery to the site (e.g., concrete, lumber, parts, etc.) and provide the company name, delivery person, and phone number of the firm(s) making deliveries. All vehicle access to government property requires vehicle registration and proof of liability insurance. Otherwise access to the Coast Guard facility may be denied.

1.04 CONTINUITY OF FACILITIES OPERATION: Schedule work to minimize interference with the facility’s normal operations. Notify the COR 3 business days in advance of any shutdowns. Contractor is required to coordinate Lock Out/Tag Out Processes and Procedures with the COR. Perform all on-site work between the hours of 7:30 AM and 3:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the COR or the Facility Engineer (FE).

1.05 NOTIFICATION OF START AND COMPLETION OF WORK: The Contractor shall notify the COR in writing (or email) five (5) business days in advance of the date they intend to commence work, and five (5) business days prior to the date that work will be ready for final inspection. All notifications must be approved by COR, in writing, prior to commencing or completing work.

1.06 RECYCLING AND DISPOSAL OF REFUSE: Refuse, excess, or waste materials resulting from construction operations shall become the property of the Contractor and shall be recycled and/or disposed of off Government property. All disposals shall be done in accordance with federal, state, and local laws and regulations.

1.07 SAFETY: During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction and California Code of Regulations, Title 8, Div. 1, Ch 4, Subchapter 4 Construction Safety Orders, and Army Corps of Engineers EM385-1-1. When the standards differ, the more restrictive standard shall apply. The contractor shall provide barriers, temporary fencing, ventilation, trench covers, etc. wherever work could cause injury to workers, visitors, Coast Guard personnel, or dependents. Return work site to original condition after completion of work by cleaning and removal of all construction material. An Accident Prevention/Safety Plan shall be submitted by the contractor prior to any commencement of work.

1.08 SUPPLIES AND SERVICES: All products must meet the requirements of the Buy American and Buy America Acts as amended in DFARS 225 and the FAR 25.103.

1.09 TEMPORARY FACILITIES:

A. STORAGE: The location for exterior stock piling or lay down area of materials will be available on base with location to be determined by COR and Facility Engineer depending on size. The Contractor shall be responsible for protecting materials stockpiled against weather, damage, theft, and other risks of loss. The Coast Guard assumes no responsibility for material or equipment left in the storage area.

B. SANITARY FACILITIES: Toilet facilities are available for use located in the building.

C. WATER AND ELECTRICITY: Water and 120V electricity are available at no cost to the Contractor. Cost of these utility connections and disconnections shall be the responsibility of the Contractor. Personnel using extension cords to bring power from another location for construction, maintenance, remodeling, etc., shall employ portable ground fault circuit interrupters (GFCIs), even if connecting to building wiring. Use of portable generators and compressors is authorized at contractor expense to operate portable equipment.

1.010 All bids submitted shall include breakdown of cost for labor and materials.

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