SOW - BLDG 154 BOILER CONTROL REPAIRS.pdf

Statement of Work

National Centers for Animal Health

21042 Building 154- #5 Boiler Controls

USDA, Ames, IA

Feb 21, 2023

Project Requirements:

1.0 A. Background:

The USDA National Centers for Animal Health, 1920 Dayton Ave, Ames, IA, 50010 has a requirement to remove the existing controls on the #5 Boiler and install, setup, and commissioning new controls on the #5 Boiler.

The existing #5 Boiler Controls have been in service since 2006 and are nearing their end of life.

B. Scope:

The contractor shall provide all necessary labor, parts, and materials to remove and dispose of the existing programable logic controllers, input modules, output modules, HMI/panel view, ethernet switch, power supply, fireye flame safeguard controller and pneumatic actuator for the combustion air damper. All waste products shall be disposed of in accordance with all Federal, State and Local codes. Contractor shall supply weight and type of all material recycled and weight and type of all material sent to landfill.

The contractor shall provide all necessary programming, labor, parts, and materials to install new programable logic controllers, input modules, output modules, HMI/panel view, ethernet switch, power supply, fireye flame safeguard controller and pneumatic actuator for the combustion air damper. The contractor shall modify the cabinet enclosure as needed to accommodate installation of the new control system. The contractor shall rewire the existing cabinet as needed to accommodate installation of the new control system. The contractor shall provide all necessary tuning and retesting of the #5 Boiler for both natural gas and fuel oil. The contractor shall download and replicate the existing program for the #5 Boiler. The contractor shall turnover an electronic copy of the programming of the controllers to the USDA, coordinate turnover with the COR.

The contractor shall replicate the communication and control between the Plant Master and #5 Boiler. The contractor shall ensure that #5 Boiler’s firing rate can be controlled locally at the boiler and remotely from the Plant Master.

The contractor shall replicate the communication and update all existing points in the Johnson Controls Building Automation System (JCI) to include all change of values, alarms, limits, statuses, trend information and engineering units. The contractor shall remove all existing points. Communication to the JCI/BAS shall be BACnet over IP. The contractor shall turnover an electronic copy of the JCI programming to the USDA, coordinate turnover with the COR.

The contractor shall furnish and install one (1) Allen Bradley 5069-L320ER Compact Logix (or approved equal), one (1) Allen Bradley Power Supply 1606-XLE (or approved equal), one (1) Allen Bradley 120v filter (or approved equal), one (1) Fireye Flame Safeguard Control (or approved equal), one (1) 4-20 Pneumatic Actuator, three (3) Allen Bradley 5069-IF8 5069 Compact I/O 8 (or approved equal), two (2) Allen Bradley 5069-OF8 5069 Compact I/O (or approved equal), two (2) Allen Bradley 5069-IA16 5069 AC Input Modules (or approved equal), two (2) Allen Bradley 5069-OA16 5069 AC Output Modules (or approved equal), one (1) Allen Bradley 5069 ECR End Cap (or approved equal), one (1) 5 Channel Ethernet Switch, thirty two

(32) Allen Bradley 700H 8 Pin Relays (or approved equal), one (1) 12” Allen Bradley Panel View Plus touch screen 2711P-T12W22DTP (or approved equal) and other material as needed.

The contractor shall turn over three (3) additional Allen Bradley 700H 8 Pin Relays (or approved equal) relays at that time of project completion for Owner bench-stock.

All fabrication, programming, installation and testing shall be in accordance with all Federal, State and Local codes. All work performed will need to be documented IAW EPA standards/regulations

The contractor shall perform all work within a schedule to not affect the USDA NCAH’s ability to provide necessary steam to the campus.

Training shall be included and consist of at least 2 separate, 2 hour training sessions. Each session should take place on different days and cover operation and maintenance of all components.

C. Contractor/vendor Qualifications:

Work on/for this project shall be completed by tradesmen with at least 5 years of experience and fully trained and current on PLC/HMI programming, installation, operation, startup and commissioning. The contractor/tradesman shall be fully trained and current with at least 5 years of experience in the installation, operation, startup, tunning and commissioning of boilers using both natural gas and fuel oil. The contractor shall submit jobs completed that are of similar size and scope.

D. Project Timeline:

All work will need to be scheduled with the Government’s representative. Contractor shall be given 365 days from the “Notice to Proceed” to complete the project. The contractor shall have 3 months to complete the onsite work during the non-heating season once started (April 15 to October 1).

E. Warranty:

1. The new programable logic controllers, input modules, output modules, HMI/panel view, ethernet switch, power supply, fireye flame safeguard controller and pneumatic actuator for the combustion air damper and other components shall be warranted to be free from defects in workmanship and materials used in the project. The period of warranty shall be 12 months from the date of project substantial completion placed into service.

2. Response time for onsite warranty visits shall be within 24 hours Monday-Friday.

General Requirements

1.01 Work Restrictions & Conditions

A. Site Security Access

1. Access to the construction site is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor/subcontractor employees shall sign-in and out at the main site entrance gate and wear a contractor/visitor identification badge at all times while on the site. The ID badges will be turned in at the end of the workday. A current government-issued identification with a picture ID is required for entry.

2. Access to each individual site shall be arranged by the Contracting Officer's Representative according to the schedule submitted by the contractor and approved by the Contracting Officer’s Representative. The contractor shall coordinate and schedule his/her work under this contract to cause the least interference with the normal flow of visitor and employee traffic.

3. Construction vehicles will be allowed access adjacent to the work; contractor employee’s personal vehicles shall be parked in the facility parking lots.

4. The Contractor shall use only the service roads and access routes approved by the Contracting Officer’s Representative.

5. Work shall be generally confined to the immediate area of #5 Boiler in the Central Utility Plant. Unless accompanied by a NCAH/USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

6. Additional security requirements may be imposed when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

7. Failure to comply with access requirements shall be adequate grounds for removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

B. Work Hours: Regular work hours for the site are 7:00am to 4:00 pm, Monday through Friday, excluding Government holidays. Requests for exceptions to this schedule shall be made in writing forty-eight (48) hours in advance and approved by the Contracting Officer's Representative.

C. Work Outside Regular Work Hours: Work scheduled outside regular work hours including late hours, Saturdays, Sundays, and Government holidays requires Contracting Officer’s

Representative (COR) approval in advance. Make application to the COR at least 5 calendar days prior to such work to allow arrangements to be made by the Government for access to the work area and inspection & monitoring arrangements. Requests shall include the exact dates, hours, location, and purpose of the exception. If approved, the COR will coordinate access with the site security office.

D. Construct Work in stages to accommodate Owner’s use of premises during construction period. Coordinate construction schedule and operations with Contracting Office’s Representative (COR).

E. Coordinate use of premises under direction of the COR. Contractor shall confine construction equipment, storage of materials and equipment and operations of workers to areas permitted by law, ordinances, permits, or requirements of Contract Documents, and shall not unreasonably encumber premises with construction equipment or other material or equipment.

1. Assume full responsibility for protection and safekeeping of items under this Agreement, stored on site.

2. Move any stored items, under Contractor’s control, which interfere with operations of

Owner or separate contractor.

3. Obtain and pay for use of additional storage or Work areas needed for operations.

F. Owner will occupy premises during entire period of construction for conduct of its normal operations. Coordinate with Owner’s Representative/COR in all construction operations to minimize conflict, and to facilitate Owner usage. Contractor shall at all times conduct its operations as to ensure least inconvenience to Owner.

1.02 Security Clearance Requirements

A. Use of Premises:

1. Limit use of premises to work in areas indicated. Do not disturb portions of site beyond areas in which the work is approved.

2. Keep driveways, entrances, walkways, and doorways serving premises clear and available to the Government, employees, visitors and emergency vehicles at all times.

Do not use these areas for parking or storage of materials.

3. Limited parking may be available on the site away from each facility.

4. The contractor shall provide a list of all staff employees that will be working on the project to the Engineering Project Manager (EPM) a minimum of three days in advance.

The contractors that will be onsite will be required to provide a valid driver’s license and be a valid United States Citizen to be able to access campus.

5. Once onsite, contractors will be escorted by a USDA employee to the location of the work and will be escorted at all times while onsite.

B. Adherence to Security Policies and Procedures

1. The Contractor shall adhere to all Site, APHIS and USDA security policies and procedures including Code of Federal Regulations Requirements, Standard Operating

Procedures, Security Directives, Security Procedures, General Orders, Post Orders and any applicable Government Policies and Procedures.

a. Failure to adhere to or violation of any above listed requirements, procedures, directives, orders and/or policies may result in criminal prosecution or contractor representative or contractor employee (violator) removal.

1.03 Intent of Contract Drawings

A. Government provided drawings, henceforth referred to as “Contract Drawings”, do not attempt to show complete details of building construction that may affect installation.

Government provided diagrams of proposed systems are for reference only and do not necessarily show physical arrangement of all equipment and/or maximum number of devices. Minimum system requirements are shown.

B. Devices are shown diagrammatically only. System layout does not necessarily show maximum number of system components and should not be used for obtaining quantities for linear runs of conduits and wires. The contractor shall provide all conduits and wire wherever needed to complete installation of specific equipment required and provided by the contractor.

C. Locations of existing and Government concept devices are approximate and may be distorted for clarity in representation.

1.04 Regulatory Requirements

A. The equipment materials, installation, workmanship, and operation shall conform to the most stringent applicable requirements of the most recent editions of the associated publications, in the below section and in the attached specifications unless otherwise noted:

1. National Fire Protection Association (NFPA)

a. NFPA 101 – Safety to Life from Fire in Buildings and Structures.

b. NFPA 1 – Uniform Fire Code

c. NFPA 5000 – Building Construction and Safety Code

2. Underwriters Laboratories, Inc. (UL)

a. Appropriate UL Standards

3. State and Local Building Codes as adopted by the Authority Having Jurisdiction (AHJ).

4. The Uniform Federal Accessibility Standards (UFAS)

5. Occupational Safety and Health Administration (OSHA)

6. Architectural Barriers Act (ABA)

7. Equipment Manufacturer Printed Instructions

8. Environmental Protection Agency (EPA)

9. Department of Natural Resources (DNR)

1.05 Coordination

A. The contractor shall coordinate all work with the Contracting Officer's Representative.

B. The contractor shall submit a schedule for review and approval by the Contracting Officer's Representative within ten (10) days of task order award.

C. The contractor shall be solely responsible for coordinating work with all subcontractors and ensuring that all items of joint use in conjunction with installations are completed.

1.06 Special Provisions

A. The Contractor shall confine all operations to within the work limits of the project and exercise special care to maintain natural surroundings undamaged. All surfaces that have been altered for the #5 Boiler Controls project shall be refinished to match original condition by skilled personnel of the trades involved at no additional expense to the Government.

B. Finished surfaces of existing facilities that are affected, marred, scratched, or damaged by the contractor shall be refinished to match original condition.

1. Patching material shall be of the same type, style, and thickness, and shall be finished to match existing adjacent surface construction in color and texture.

2. Patching material, paint color, paint material and paint application methods shall be approved in advance by the Contracting Officer’s Representative.

C. No building structural members shall be cut or altered without prior approval of the

Contracting Officer's Representative.

D. Any damage resulting from contractor's operation shall be brought to the attention of the

Contracting Officer's Representative immediately.

E. The contractor shall take all necessary and reasonable measures to keep the work site clean of trash and debris. Work areas shall be cleaned immediately as work in that area is completed, and before moving to a new work site. Place all trash and debris in OSHA approved containers, remove, and dispose of trash off site daily.

F. The contractor shall move all materials, and equipment, including ladders and scaffolding from the site at the completion of each day's operation unless otherwise approved by the Contracting Officer's Representative.

G. The contractor shall provide proper safety equipment to workmen and ensure a safe environment for employees and the general public at all times. The contractor shall work to ensure free, unobstructed, and safe access to and about the work area.

1.07 Temporary Facilities

A. Utilities: The existing USDA utilities at the site may be used by the Contractor for completion of the contract work at no cost to the Contractor. The Contractor shall be responsible for making and removing any utility connections.

B. Telephones: The Contractor shall equip all his foremen and work leaders with cell phones as necessary to coordinate the work effort. The Government will not provide any phone service to the project.

C. Toilet Facilities: The existing USDA toilet facilities at Building 154 may be used by the

Contractor for completion of the contract work at no cost to the Contractor.

1.08 Lock-out/Tag-out Program:

A. The Contractor and/or subcontractor employees who will be working on the job will apply a lockout/tagout (LOTO) process to control dangerous energy sources. The Contractor/subcontractor shall have a LOTO program established and use Contractor LOTO locks, tags, and procedures.

B. The Contractor/subcontractor shall review their LOTO program with NCAH FEU personnel to coordinate LOTO programs before implementing LOTO.

1.09 Submittal & Shop Drawings Procedures

A. Submittal Register: At the beginning of the project, the Contractor will provide a Submittal Register identifying all the items called out in the Specifications for submittal to the COR for approval. The Contractor will update and maintain the Submittal Register to show the current status of all required submittals.

B. Submittal Requirements:

1. Format: There is no formal submittal transmittal or format for this project other than the documents shall be submitted as PDF files, scanned or created in documents that can be easily read when printed on 11x17 sheets. Exceptions for larger sheet sizes will be considered by the COR. Failure of the Contractor to provide legible submittals will be adequate grounds for rejection.

2. Identification: Submittals shall be labeled and marked for this project. The identification shall include: Contractor/subcontractor’s name, date of submittal, description of item, specification section, and details on product data that are marked clearly for this project.

C. Submittal Procedures: All submittals will be in PDF form emailed to the Contracting Officer and Contracting Officer’s Representative. The reviewed submittals will be emailed back to the Contractor upon approval or disapproval. This same submittal process will be used for RFIs, Change Bulletins, etc.

D. Approved Submittals: The approval/acceptance of submittals is not to be construed as a complete check. Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist.

E. Submittal items for this project:

1. Compact Logic Controller

2. HMI Panel View

3. Pneumatic Actuator

4. Fireye Flame Safeguard Control

5. AC Output modules

6. AC Input modules

7. Compact I/Os

1.10 Close-out Submittals

A. Warranty Documentation

1. Warranty List: Provide a warranty summary sheet in spreadsheet format with all the warranties listed by section, description, supplier, warranty contact, start date, end date.

Provide electronic copy to the COR and place printed copy in the front of the Warranty Binder.

2. Warranty Copies in Binder: Provide one signed & dated copy of all warranties for equipment installed on the project. The Warranty binder shall be divided by Specification Section and shall be provided to the COR. An electronic (scanned) copy of the Warranty Binder in a PDF file shall be submitted with the final close-out documentation.

B. Operation & Maintenance Manuals: Contractor shall provide 2 printed hard copies of all

Operation & Maintenance documentation provided with the new programable logic controllers, input modules, output modules, HMI/panel view, ethernet switch, power supply, fireye flame safeguard controller and pneumatic actuator for the combustion air damper and other components installed in the project and place the manuals in an organized binder.

The O&M Manuals shall be organized by specification section and shall have an index at the front of the binder. The Contractor shall also provide a PDF version of the Manuals to be submitted with the close-out documentation.

C. Record Drawings

1. Redline Specifications: During the construction period the Contractor shall keep an updated & marked-up or “redline” copy of the project specifications on the jobsite. The redline set shall include notes on changes, RFI responses, and other field notes. At the end of the project the Contractor shall electronically scan the redline specifications and provide an electronic copy in PDF to the Owner along with the close-out documentation.

2. Redline Drawings: During the construction period the Contractor shall keep an updated “redline” or “conformed” copy of the project drawings on the jobsite. The redline set shall include notes on changes, RFI responses, and other field notes. At the end of the project the Contractor shall electronically scan the redline drawings at full-size and in color, and provide an electronic copy in PDF to the Owner along with the close-out documentation.

END OF SECTION