SOW Base Ketchikan Garage Door Inspection and Adjustment_2 (002).docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

Statement of Work Inspection, Adjustment, and Repair of Station Boathouse Garage Door and Operator

USCG BASE KETCHIKAN

1300 STEDMAN ST.

KETCHIKAN, ALASKA 99901

PART 1 GENERAL

1.01 INTENT: The intent of this scope of work is to for a contractor to provide all equipment, tools, materials and labor to conduct a safety and operational inspection as well as conduct maintenance service of all components of the garage door on the Small Boat Station Boathouse building at US Coast Guard Base Ketchikan 1300 Stedman St. Ketchikan, Alaska 99901.

1.02 SCOPE:

The contractor will perform a site visit to investigate the garage door and opener, identifying any errors or issues with the system. During this visit, the contractor will assess the condition of the tracks, motor, springs, electronics, and other system components to determine necessary repairs or potential replacement. Upon award, the contractor will provide a schedule detailing dates and times for investigation, procurement of materials, and implementation of repairs or replacement.The contractor will repair and, if necessary, replace the garage door and its associated components to ensure proper structural support and operational reliability for the garage system. All work must address the garage door’s history of adjustment issues and premature wear and failure of the counterbalance system and other frequent motion parts. Interested contractors must be licensed and factory authorized to inspect and service Small Boat Station overhead doors and AO Smith brand, ¾ HP, 1725 RPM motor, 115/208-230, Model # 2H01 Type C mechanical operator. Vendors are responsible for providing all tools, materials, consumable parts, and equipment required to access all sections of the overhead door. Use of a 45ft aerial work platform is required; contractors must either source a rental unit from a local business in Ketchikan, AK, or provide their own equipment. The garage door consists of 7 total panels, including 1 four-pane glass panel, and measures 169-3/4” wide by 169-1/4” high. This is the current setup for the garage door system; however, the contractor may propose and install a different system, provided it is completely functional and meets all operational and structural requirements.

1.03 GOVERNMENT FURNISHED: The Government will provide access to sink rooms (with utility sinks), where available, at various points throughout the building. The Government will provide hot and cold water as necessary for the Contractor to perform the requirements herein and limited to the normal water supply provided in the building. The Contractor shall not use these rooms for storing equipment. The Contractor shall keep sink room doors closed, locked and the light(s) and water turned off when not in use. Use of the restrooms is authorized.

1.04 CONTRACTOR FURNISHED: Unless otherwise specified, the Contractor shall furnish all supplies, materials, tools, and equipment necessary for the performance of work under this contract. The Contractor shall only use supplies and materials that are approved by the manufacturer of the overhead door. All supplies, materials and equipment used in the work described herein are subject to approval Contractor Officers Technical Representative (COTR).

The Contractor shall furnish to the COTR, prior to the initial application of pesticides, the Safety Data Sheets (SDS) on all chemical products to include trade names, chemical names and a label showing the contents and the use strength of the chemical as applied and antidote thereto.

1.09 PERIOD OF PERFORMANCE: Performance Period is 90 days from the date of contract award to include all warranty, Operations and Manuals, and physical completion of project.

CONTINUITY OF FACILITIES OPERATION: Perform all on-site work between the hours of 0730 and 1500, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the Contracting Officer or COTR.

PART 2 INSPECTIONS AND ACCEPTANCE

2.01 Contracting Officer: The Contracting Officer has the overall responsibility for the administration of this contract. He or she alone is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, details or delivery schedules. The Contracting Officer may delegate certain technical responsibilities to a technical representative.

2.02 Contracting Officer’s Representative (COR): will be designated by letter to administer technical aspects of this contract, limited to technical review and approval of work.

Wherever the terms "Authorized Representative of the Contracting Officer", "Inspecting Officer", or "Commanding Officer" appear in the Contract or referenced documents, it shall be taken as reference to the COR.

The COR is a representative for the Government with limited authority who has been designated in writing by the Contracting Officer to provide technical direction, clarification, and guidance with respect to existing specifications and statement of work (SOW)/statement of objectives (SOO) as established in the contract. The COR also monitors the progress and quality of the Contractor’s performance for payment purposes. The COTR shall promptly report Contractor performance discrepancies and suggested corrective actions to the Contracting Officer for resolution.

The COR is NOT authorized to take any direct or indirect actions or make any commitments that will result in changes to price, quantity, quality, schedule, place of performance, delivery or any other terms or conditions of the written contract.

The Contractor is responsible for promptly providing written notification to the Contracting Officer if it believes the COR has requested or directed any change to the existing contract (or task/delivery order). No action shall be taken by the Contractor for any proposed change to the contract until the Contracting Officer has issued a written directive or written modification to the contract (or task/delivery order). The Government will not accept and is not liable for any alleged change to the contract unless the change is included in a written contract modification or directive signed by the Contracting Officer.

If the Contracting Officer has designated an Alternate COR (ACOR), the ACOR may act only in the absence of the COR (due to such reasons as leave, official travel, or other reasons for which the COR is expected to be gone and not readily accessible for the day).

COR authority IS NOT delegable.

PART 3 DELIVERIES OR PERFORMANCE

3.01 PERFORMANCE & DELIVERABLES:

A. General Requirements: Contractor to submit all product specifications and drawings within 10 days of contract award.

B. Delivery of Goods: The contractor shall perform the first site visit within two weeks (14 days) following contract award. Materials shall be ordered no later than ten (10) days after completion of the site visit. The contractor must submit documentation confirming that all materials have been ordered, including expected delivery dates. All products are to be delivered no later than thirty (30) days after contract award. If any long lead items are identified, the contractor shall immediately notify the Contracting Officer (KO) in writing and provide updated delivery estimates. All work—including physical completion, submission of warranty items, delivery of manuals for parts, and closeout activities—must be performed and completed within the ninety (90) day period of performance. If rental equipment is required, the contractor shall coordinate delivery and storage with the Facility Engineering office while awaiting mobilization to the work site. Due to limited space, the contractor is not permitted to store any equipment or materials at the facility without prior written approval from the Facility Engineer.

C. Storage: Contractor is responsible for storing all materials in a safe and secure location that prevents damage until the materials are ready to be utilized. Storage is not readily available on Base Ketchikan. If contractor is requesting storage space, they must coordinate the request for space through the KO and Facilities Engineering Department at Base Ketchikan. Request must include square footage of storage requested and duration of storage. Storage must not contain and hazardous materials or waste.