SOW Backscatter van maintenance service contract.pdf

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL) U.S. Embassy – Tegucigalpa, Honduras

Z Backscatter Van Maintenance Service Contract & Operation Training

SECTION 3

DESCRIPTION OF REQUIREMENTS

GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet these goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

DESCRIPTION

The International Narcotics Affairs Section (INL - U.S. Embassy, Tegucigalpa) requires maintenance service contract and operation training, as provided in the specifications attached.

Maintenance of the ZBV scanning system will enhance security and facilitate detection of illicit trafficking of drugs and weapons along known smuggling route into the United States. This support will assist both the United States and Honduran Governments’ efforts towards confronting criminal activity and illegal trafficking expeditiously.

A maintenance service contract for 8 months for the Z Backscatter Van (ZBV) Cargo and Vehicle Screening System. Preventative maintenance will include: all labor, services, parts, supplies, packaging, and shipment of items necessary to check the overall operation of the system to accomplish the scheduled maintenance tasks required. This maintenance scheduled visits will include (1) semi‐annual visit and

(1) annual visit, during the contracted period. Corrective maintenance will include all labor, services, parts, supplies, packaging, and shipment of items necessary to diagnose and correct malfunctions or failures of the X‐ray system, when requested.

Operator Training Course on the ZBV Cargo and Vehicle Screening System. The training session will be for seven (7) days at a place determined by INL, for ten trainees and will be delivered in in Spanish. The training will cover the operation of the system, as well as basic safety procedures for the operators during the operation of the system.

THE SCHEDULE

1. TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

2. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect throughout its period of performance. Contract should begin NLT 06/15/2022.

3. SUPPLIES AND PRICING

The Contractor shall provide to the U.S. Government the maintenance service and training in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety. The firm fixed price shall include all maintenance equipment, materials, and parts necessary to carry out all preventative and corrective maintenance of the ZBV; it should also include all costs of having on-site training for 10 participants.

3.1 SPECIFICATIONS

Pricing Matrix Deliverables

Item Quantity Unit

1 Monthly Z Backscatter Van (ZBV) maintenance contract 1 Lot

2 ZBV Operator Training Course for 10 participants 1 Lot

3.2 STANDARD SPECIFICATIONS ARE OUTLINED BELOW

Eight-month service contract of both preventative and corrective maintenance where they provide all labor, services, parts, supplies, packaging, and shipment of items necessary to check the overall operation of the system to accomplish the scheduled maintenance tasks required. Preventative maintenance scheduled visits will include (1) semi‐annual visit and (1) annual visit, during the contracted period. The preventative maintenance visits should be scheduled and conducted during normal business hours at a time that is mutually agreeable. Corrective Maintenance AS&E provides all labor, services, parts, supplies, packaging, and shipment of items necessary to diagnose and correct malfunctions or failures of the X‐ray system, when requested.

Corrective maintenance services shall include repairs in adjusting the X‐ray source, chopper wheel mechanism, shielding or shutter.

4. WARRANTY

The Contractor shall be registered to do business in the host country or an existing partner with a host country registered business, this is required to provide maintenance, repairs, and spare parts since this type of equipment involves safety and security.

The Contractor shall have a valid international warranty on the products offered which shall be utilized to coordinate replacement parts and services for the end user in order to avoid incurring additional expenses.

5. DELIVERY SCHEDULE

Maintenance shall begin in June of 2022 and end in December of 2022. Training will take place on an agreed date by both parties

8. PLACE OF DELIVERY

Maintenance service will be carried out in Honduras. Training will also take place in Honduras, place TBD and agreed upon parts once contract is awarded.

9. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Honduras in accordance with Section 7, Marking and Submission of Documents, of this contract. The Contractor’s must include and arrange all local, port handling and other fees associated with delivery to the destination.

9.1. EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which shall apply. Export Restrictions

All Gen 3 and Gen 2+ night vision image intensifier tubes and devices as well as thermal sensors and devices are subject to United States export rules and regulations. Valid export licenses shall be issued by the U.S. Department of State, Directorate of Defense Trade Controls, in accordance with the International Traffic in Arms Regulation (ITAR), Title 22, Code of Federal Regulation 120-

130; or by the U.S. Department of Commerce in accordance with the Export Administration Regulations (EAR), 15 CFR Parts 730-774.

10. ACCEPTANCE OF MAINTENANCE AND TRAINING

The acceptance of maintenance service and operation training course will be accepted by INL- Honduras COR and CBP Advisors, who are part of the Program team.

11. ACQUISITION METHOD

The U.S. Government is conducting this acquisition as a Sole Source Award utilizing the procedures of FAR Parts 8 and 19 respectively. This requirement will be solicited on GSA eBuy under Federal Supply Schedule 84--Total Solutions for Law Enforcement, Security, Facilities Management, Fire, Rescue, Clothing and Marine Craft and Emergency/Disaster Response.

11.1 AWARD TYPE:

The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order for the requirements identified in this RFQ. The FFP price shall include all direct and indirect costs, profit, shipping/delivery charges, export requirements, insurance, and etc. The price will not be subject to adjustment after award.

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges.

2. DELIVERY DATE: Date of first maintenance service

3. DESCRIPTION: Description/nomenclature of the services being quoted; quotation must demonstrate compliance with all required features. Also include description of warranty terms.

4. Data Universal Numbering System (DUNS) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award Management (SAM).

5. CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the ORCA web site (https://orca.bpn.gov/).

6. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable Marine Patrol Vessels to federal or commercial customers.

The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

(Rest of Page Intentionally Left Blank) https://orca.bpn.gov/