SOW Backflow Preventer Repair Retest.docx

STATEMENT OF WORK

FOR

Backflow Preventer Repair and Retest

BASE CAPE COD

DATE: 09 October 2025

PART 1 - GENERAL

1.1 SUMMARY

Provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to replace & retest 4 backflow preventer devices and rebuild & retest 1 backflow preventer device at USCG Base Cape Cod (BCC) facilities. These facilities are located on Base Cape Cod in Buzzards Bay, MA.

1.2 REFERENCES

A. Reference Standards:

1. The following current standards and publications of issues currently in effect form part of this specification to extent specified:

1) U.S.C.G. Shore Asset Management System Job Plan 1972

2) U.S.C.G. Shore Asset Management System 1973

3) 310 CMR 22.22: Cross Connections Distribution System Protection

1.3 ADMINISTRATIVE REQUIREMENTS

A. Coordinate the work of this section with the work of BCC. Schedule repair, replacement, and testing in coordination with the COR and Coast Guard mission requirements. COR is Mr. Jim Pulsifer and can be reached by email at Albert.J.Pulsifer@uscg.mil B. Conduct preconstruction meeting with COR, Contractor, and BCC personnel.

C. Prepare and submit schedule and submittals to the COR.

1.4 SUBMITTALS

A. The Contractor shall submit the following deliverables in accordance with the table below. Copies of each deliverable shall be provided to the Contracting Officer and COR. Electronic submissions are acceptable.

Contact information for the designated on-site working supervisor

With quote

Certificate of Insurance

With quote

B. Safety Plan: The Contractor shall develop and submit a written Safety Plan to the COR or designated representative for review and approval prior to commencing work and whenever changes are made thereafter.

C. Informational Submittals:

a. Backflow Preventor Device Repair & Testing schedule: 15 days before commencing work, submitted written work plan. Include scope of work identifying BFP devices to be repaired, replaced & tested.

b. Qualification Statements: Show membership status, project experience, and certifications for:

c. BFP Device Testing Contractor.

· Supervisor – Valid Massachusetts Backflow Prevention Device Tester Certificate issued by the Department of Environmental Protection.

· Technician - Valid Massachusetts Backflow Prevention Device Tester Certificate issued by the Department of Environmental Protection.

1.5 WORK HOURS

A. Hours of Operation: The Government's regular working hours are 7:00 am to 3:30 pm, Monday through Friday. At the direction of the COR, work may be coordinated after hours to accommodate the Coast Guard’s mission and occupancy requirements. No work shall be performed on Federal holidays or Saturdays and Sundays unless authorized by the Contracting Officer.

1.6 PERSONNEL REQUIREMENTS AND QUALIFICATIONS

A. Backflow Prevention Device Testing Technician: Licensed and certified in Massachusetts.

B. On-Site Working Supervisor: The Contractor shall provide a Massachusetts certified Backflow Prevention Device Tester responsible for project oversight to manage Contractor personnel at the work site. This individual shall remain on site while all services are being performed. This individual shall have full authority to act for the Contractor on all matters relating to the daily performance of the contract work at the worksite(s). If the on-site working supervisor is going to be absent for an extended period of time (more than 4 hours), the COR will be notified, and the Contractor will appoint a qualified substitute.

C. Employees: The contractor shall staff trained and experienced personnel who exhibit capability to perform this requirement. All contractor employees shall be trained in and knowledgeable in backflow preventor device testing and maintenance.

1. Appearance/Uniforms: Contractor employee personnel shall present a neat appearance and shall be easily recognized via contractor-furnished uniforms. All Contractor personnel shall wear nametags furnished by the Contractor containing, at a minimum, the employee's last name, the company name, and job titles. Contractor personnel will wear their security ID card at all times when working in any of the areas.

D. Security Requirements: To gain base access, the Contractor shall fill out a Base Access Form and provide a list of names, driver’s license numbers, citizenship, and birth date information for all personnel working under this specification and obtain a Coast Guard Security Identification (ID) card for each of them from the Base Security Office. All personnel listed will be subject to a background security check. Any personnel that do not meet or pass this security requirement will be subject to removal from BCC and the project. Any personnel operating vehicles (personal or contractor) onboard BCC shall have a current and valid license in their possession as applicable to vehicle type. Licenses will be subject to inspection by the security officers and COR at any given time.

E. Licensing:

1. Submit copy of proper licenses and certifications, required to legally perform work in Massachusetts.

2. Comply with applicable federal, state, provincial, and local, rules, regulations, and licensing requirements.

1.7 ATTACHMENTS

A. Base Access Form B. Base Map.

C. Backflow preventor device inventory spreadsheet.

PART 2 – EXECUTION

2.1 Protections of existing conditions: Protect existing structures, surfaces, and systems from damage resulting from testing work. Report damage caused by this work to the COR.

2.2 Device location: There are 5 BFPs, which require repair, replacement, & testing located on Base Cape Cod. See the attached backflow preventor device inventory spreadsheet for each device’s building location, model #, serial #, manufacture, and size. Repair/testing required for 6-inch device in bldg. 3160. Replacement/testing required for ¾ inch BFP found in bldg. 3181, 2-inch BFP found in building 3181, 1 ¼ inch BFP found in building 3446, and 1 ½ inch BFP found in bldg. 5201.

2.3 Scheduling: It is the responsibility of the contractor to coordinate with the COR and schedule repair, replacement, and testing.

2.4 Testing and maintenance shall be conducted IAW industry standards ensuring the following is completed:

A. For backflow preventers smaller than 4 inch:

1. Test and calibrate check valve operation of backflow prevention device with test set

2. Bleed air from backflow preventer

3. Inspect for leaks under pressure

4. Clean backflow preventer and surrounding area

5. Fill out maintenance checklist and report deficiencies

B. For backflow preventers greater than 4 inch:

1. Test and calibrate check valve operation of backflow prevention device with test set

2. Bleed air from backflow preventer

3. Inspect for leaks under pressure

4. Clean backflow preventer and surrounding area

5. Fill out maintenance checklist and report deficiencies.

2.5 Record Documentation: Submit documentation verifying compliance with this specification for work performed. For each device, this documentation shall include:

A. Date of completion B. Certification of passing device C. Location of device D. Address of device E. Model # of devices F. Serial # of device G. USCG ID# of device H. Manufacture of devices I. Size of device J. Device type K. Public Water Supplier name L. Public Water Supplier ID# M. If applicable, devices are found to be damaged or in need of repair or replacement. Include list of repair parts needed and proposal for repairs.

END OF SECTION

SUBJECT TO THE AVAILABILITY OF FUNDS:

This solicitation is being submitted with the reminder of the current government shutdown. This means any award accepted by the vendor understands that payment will not be made until the government reopens and the Coast Guard has the funding to pay the invoice(s). This is directed by FAR 52.232-19 (below).

“Funds are not presently available for performance under this contract beyond ________. The Government’s obligation to the performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond _____, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.”

(End of clause) Parent topic: 52.232 [Reserved] image1.png