SOW - B54 Rehab Bathrooms.docx

Scope of Work and Specifications Rehab Bathrooms at Ready Crew Berthing Facility U.S. Coast Guard Base Elizabeth City December 2025

Project COR Name: Mark Croley Email: mark.e.croley@uscg.mil Facilities Engineering Department

1. Scope:

a. The Contractor shall provide all supervision, labor, equipment, parts, transportation, and tools necessary to remove twelve (12) existing bathroom vanities and replace them with twelve (12) new like-in-kind bathroom vanities. Replacement of the bathroom vanities includes removal and replacement of the vanity, sink, fixtures, mirror, light enclosure, light fixture, and associated plumbing (back to building plumbing connection) with each vanity. The scope of work also includes demolition of the toiletries cabinet located next to the vanity. The toiletries cabinet will not be replaced. The work will be performed in Building 54 (Ready Crew Berthing).

2. Existing Site Conditions:

a. The Contractor must satisfy themselves with the existing site conditions and the work to be performed. All potential Contractors are strongly encouraged to visit the site to field verify any/all quantities before submitting quotes/proposals. All visitors must complete a visitor access request form in accordance with Base security policy and present a valid Real ID or passport as a method of identification. Visitors with a valid Military ID or RAPIDGate pass will not be required to complete the access form. Interested Contractors shall make arrangements for site visits with the COR. All site visits are to be prearranged a minimum of three (3) days in advance. To arrange a site visit, the following information must be provided: full name, date of birth, and driver’s license number.

b. After award, all Contractors that require Base access will have to be pre-vetted for entry prior to commencement of work. All work that has a period of performance greater than 10 days may be subject to obtaining a RAPIDGate pass as a method of Base entry.

3. Government Facilities and Utilities:

a. Electrical power is available on the site. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded.

b. Telephone services will not be available for use by the Contractor.

c. Building restroom facilities are not available for use. The Contractor shall provide portable restroom facilities for use by their employees.

d. The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Base regulations. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless to do so in the performance of their duties. Work site and execution must be arranged so as not to disrupt normal operations in this area. There shall be No Smoking in any Coast Guard building. All smoking must be done only in a designated smoking area.

4. Materials and Locations:

a. Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturer’s recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight and kept away from excessive heat. Insulation board shall not be exposed to flame or other ignition sources. The Contractor shall not store any highly flammable materials in the work area. Sufficient area for staging is available on site; storage areas will be pre-approved by the Contracting Officer’s Representative (COR). Special precautions shall be taken to ensure construction materials and debris does not enter the airfield, runways, or taxiways.

b. Laydown areas will be approved by the COR with coordination from the Base Environmental Compliance Office. Any damage to vegetated areas shall be repaired and reseeded by the Contractor.

5. Labor Laws:

a. See Section 52.212-5(c) and 52.222 of the contract clauses for applicable labor requirements, and the attached wage determination for prevailing rates that must be paid to covered workers.

6. Safety:

a. The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. The Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), State and Local safety laws, rules, and regulations. Any operation defined as “Hot Work” as per OSHA/NFPA requires a permit to be issued by Base Elizabeth City Fire Department. This includes welding, cutting, brazing, grinding or any work that could produce sparks or heat and may initiate a fire.

7. Environmental Compliance:

a. Environmental Discharges

i. The Contractor shall ensure all discharges do not exhibit contaminates contrary to Base Elizabeth City Non-Significant User (Wastewater) Permit. Any flushes, backwashes and or slug loads shall be scheduled and reported to Base Environmental Compliance Office Wastewater Permit Manager at least two weeks in advance. Wastewater associated with any maintenance or repair shall be quantified in a maintenance schedule. All work will be performed in accordance with the Base Spill Prevention Control and Countermeasures Plan, Clean Water Act and the Base Stormwater Pollution Prevention Plan. All activation flushes of the system shall be captured and disposed of IAW City of Elizabeth City Sewer Use Ordinance and USCG Base Industrial User Wastewater Permit. All storm drains within range of a potential discharge shall be covered/sealed during installation and kept covered until the work has been completed and the system has been deemed fully operational and compliant with all applicable Coast Guard policies/plans/permits/laws/ordinances. All storm drains and waterways within range of a potential discharge shall be covered/sealed or protected by silt fence. Nothing shall be discharged to a storm drain at any time during the project. If an Erosion and Sediment Control Plan is required, then these shall be preapproved by Base Environmental Compliance Office. All spills shall be reported to Base Environmental Compliance Office (Chris Dunn) at (252) 267-9789 after containing and dialing (252) 335-6257 for Base Spill Response.

b. Waste

i. Any waste as a result of the project shall either be recycled in accordance with CIM 16455.10 and the Base Pollution Prevention Plan or be disposed of in accordance with the Resource Conservation and Recovery Act. Any Hazardous Waste shall be manifested off site with Base listed as the generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of in accordance with the Resource Conservation and Recovery Act and all applicable federal, state and local laws and ordinances.

c. Chemicals

i. All chemicals required for this project shall be preapproved by the Base Environmental Compliance Office. All applicable Safety Data Sheets shall be provided to both the Base Environmental Compliance Office and Base Safety Officer upon request. Proper storage shall be provided in accordance with 29 CFR 1910.1200. All installation related solid waste shall be removed from the Base after each working day. All extra chemicals and products shall be removed from the site upon work completion, as the Emergency Planning and Community Right-To-Know Act requires Coast Guard maintains an inventory of all Hazardous Materials located at the site. The Contractor is required to comply with local VOC laws and regulations.

8. Liability of Contractor:

a. Any damage to government property caused by the Contractor shall be repaired or replaced by the Contractor at no cost to the government. The Contractor shall not disconnect any service without approval from the COR.

9. Site Restoration & Clean Up:

a. The work site shall be cleaned up at the completion of each workday. The Contractor shall take special care to contain dust while working. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains. There will be no final acceptance of the contract until the COR approves the appearance of the job site.

10. Contract Timeline:

a. Schedule of Work

i. A workday is defined as any non-weekend or non-Federal Holiday. The Contractor shall perform all work during normal base work hours. The normal base working hours are 0700 – 1600, Monday through Friday. If the Contractor would like to work outside normal working hours, permission must be obtained at least 48 hours in advance from the COR.

ii. The Contractor shall provide all required information and complete this contract within the time schedule below, unless approved by the Contracting Officer.

iii. Provide all required submittals in accordance with the timelines of Section 10.b.

iv. The COR will have 7 workdays days to review the submittals and respond to the Contractor.

v. The Contractor, upon receiving notification to proceed and acceptance of submittals, must mobilize to the site within 10 workdays.

vi. Completion of work shall be accomplished within 30 workdays from notification to proceed and acceptance of submittals.

vii. The Contractor shall schedule all work with the COR. The Contractor shall understand the importance to schedule and complete all work in a timely fashion.

viii. The Contractor must notify the Contracting Officer and COR of any changes to the delivery of long lead time equipment or materials and provide a plan to minimize project delays and maintain the approved schedule.

b. Contract Submittals:

i. The following list of submittals must be submitted on the timeline indicated and define the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance of the material with these specifications and referenced specifications.

Initial Product Data

· Vanity

· Sink

· Fixtures

· Mirror

· Light Fixture

· Plumbing ☒ With quote/proposal

Certifications/Licenses

· NC Plumbing License

· NC Electrician License ☒ With quote/proposal

Final Product Data

· Vanity

· Sink

· Fixtures

· Mirror

· Light Fixture

· Plumbing ☒ Within 10 Workdays after Contract Award*

*Final payment will not be made until all deliverables are submitted and accepted.

11. Detailed Technical Requirements:

a. The Contractor shall provide all supervision, labor, equipment, parts, transportation, and tools necessary to remove twelve (12) existing bathroom vanities and replace them with twelve (12) new like-in-kind bathroom vanities. Replacement of the bathroom vanities includes removal and replacement of the vanity, sink, fixtures, mirror, light enclosure, light fixture, and associated plumbing (back to building plumbing connection) with each vanity. The scope of work also includes demolition of the toiletries cabinet located next to the vanity. The toiletries cabinet will not be replaced. The work will be performed in Building 54 (Ready Crew Berthing).

b. The Contractor shall disconnect, remove, and dispose of twelve (12) existing outdated bathroom vanities. Removal and disposal include the vanity, sink, fixtures, mirror, light enclosure, light fixture, and plumbing (back to building plumbing connection). Removal and disposal also includes the twelve (12) associated toiletries cabinet located in each bathroom.

c. The Contractor shall provide and install twelve (12) new vanities, sinks, fixtures, mirrors, light fixtures and plumbing (back to building connection). All new material shall be equivalent or better to the existing material.

d. The Contractor shall connect new sinks and fixtures to existing building plumbing with new plumbing components as required. New sinks and fixtures must be compatible with existing building plumbing.

e. The Contractor shall connect the new light fixture to the existing building electrical.

f. The following measurements are provided for reference; however, it is the Contractor’s responsibility to confirm all final measurements.

i. Vanity: 52” x 23” with 8” overhang

ii. Sink: 21”

iii. Mirror: 40” x 27”

g. The following details are provided for reference; however, it is the Contractor’s responsibility to obtain approval of all materials prior to installation in accordance with project submittals.

i. Vanity: Commercial grade laminate, white/marbled in design, similar to “Carrara Bianco, Artisan” style

ii. Sink: Commercial grade, white in color, rectangular in shape

iii. Fixtures: Commercial grade

iv. Mirror: Commercial grade, rectangular with black frame

v. Light Fixture: Commercial grade LED

vi. Plumbing: Commercial grade

h. The Contractor shall ensure that bathroom vanity area is returned in the same condition as present. Any damage to tile work shall be repaired by the Contractor. Installation of any new tile must match existing tile and must be approved by the COR prior to installation.

i. All work must be completed in accordance with North Carolina Building Code and North Carolina Plumbing Code.

j. All work must be completed in accordance with NFPA 70 (National Electrical Code).

12. Inspection and Acceptance:

a. The Contractor shall ensure testing and start-up to verify proper operation. The COR will accomplish inspection and acceptance of work.

b. The Contractor must notify the COR two working days before the performance, inspection and acceptance tests are to be conducted. The tests must be performed in the presence of the COR.

c. Installation, workmanship, fabrication, assembly, erection, examination, inspection, and testing shall be in accordance with appropriate sections of 29 CFR 1910, 1926.

d. The Contractor shall perform all work in accordance with all Federal, EPA, OSHA, and State of North Carolina laws and regulations. The Contractor and their subcontractors must possess all required licenses and certifications for the portion of work that they are performing.

e. All work must be completed in accordance with Federal, State and local codes, manufacturer instructions, and industry best practice.

f. Installation, operation, maintenance manuals and warranty information for the equipment shall be turned over to the COR upon project completion. The Contractor shall provide a one-year warranty on the equipment supplied by the Contractor (including labor) from the startup date of the equipment for any problems that might occur with the new installation.

13. Reference Documents:

a. Existing Vanity Photos.

Figure 1: Existing Vanity

Figure 2: Existing Vanity

Figure 3: Existing Vanity Underneath image1.png image2.gif image3.jpeg image4.jpeg image5.jpeg