SOW - B399 Furniture Installation 27 October 2026.pdf

Statement of Work – SOW

For

Furniture Installation in Building 399

At

Joint Base San Antonio (JBSA)

Randolph

27 October 2026

502d Communications Squadron

10656 I Street Center, Ste 148

JBSA Randolph, TX 78150

Table of Contents

1.0 INTRODUCTION

2.0 REQUIREMENTS

2.1 General Requirements

2.2 Base Support Requirements

2.3 Accident/Incident Reporting and Investigation

2.4 Restoration

2.5 Project Residue

2.6 Installation Standards

3.0 SPECIFIC REQUIREMENTS

3.1 DEMO/Removal

3.2 Backbone Cable Requirement

3.2.1 Existing Fiber Back Bone

3.3 Premise Wiring Requirement

3.3.1 Comm Room Terminations

3.3.2 Drop Locations

3.3.3 Cable Support

3.3.4 Cable Path

3.3.5 Cable Distance

3.3.6 Cable Requirements

3.3.7 Wall Installation

3.3.8 Fire Stop

3.3.9 Cable Color

3.3.10 Termination

3.3.11 Labeling

3.3.12 Testing

3.3.13 Site Restoration/Debris Removal

3.3.14 Patch Cords

4.0 MANAGEMENT

4.1 Installation Schedule

4.2 Project Manager on Site

4.3 Quality Assurance

4.4 Compliance

4.5 Clean Up

4.6 Environmental Management

4.7 Integrated Product Team (IPT)

4.8 Walk-Through

5.0 INSTALLATION REQUIREMENT

5.1 Testing Requirements

5.1.1 Acceptance Test Plan

5.1.2 Acceptance Test Report

5.2 As-Built Drawings

6.0 WARRANTY

7.0 PERFORMANCE

7.1 Period of Performance

7.2 Place of Performance

7.3 Hours of Work

7.4 Holidays/Down Days

8.0 GOVERNMENT FURNISHED INFORMATION/ACCESS/STANDARDS

8.1 Government Standards

9.0 SECURITY

9.1 Security Clearances

9.2 Base Access

10.0 List of Deliverables

11.0 Drawings

1.0 INTRODUCTION

This Statement of Work defines the requirements for installing cubicle furniture to support furniture contractor connection and equipment installation in JBSA Randolph Building 399. The project will leverage existing LAN infrastructure and outlet connections where available to optimize timeline and reduce installation costs.

2.0 REQUIREMENTS

2.1 General Requirements

The Contractor shall provide all materials, transportation, labor, management, tools, and other incidentals necessary to meet the requirements as stated in this SOW. All materials provided shall be new and not refurbished.

2.2 Base Support Requirements

The Contractor must identify any base support requirements (for example, laydown and storage areas) necessary to complete this project. The Contractor shall coordinate with 502 CS/SCXP for storage space and staging area requirements, 30 days prior to installation.

2.3 Accident/Incident Reporting and Investigation

The Contractor shall record and report all available facts relating to each instance of injury to either Contractor or Government personnel to the Base Safety Office unless otherwise stated in the SOW. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Base Point of Contact (POC). If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

2.4 Restoration

The Contractor shall restore all disturbed grounds/base property to the “as found” condition or better after installation. Base grounds/property restoration requirements shall be complied with.

2.5 Project Residue

All residues from this project shall be disposed of base and IAW Federal, State, and local laws and regulations. The Contractor is wholly responsible for project waste removal.

Removed premise wiring shall be transported to recycling center on base; premise wiring will be processed for disposition. Contractor must dispose of all other waste materials, not accepted by the Recycling Center, off the installation. Contractor shall verify which waste materials the Recycling Center will accept. Contractor will not use base, facility, or hanger waste dumpster(s) to dispose of project waste material(s). If Contractor chooses to lease dumpsters for project waste, Contractor shall coordinate with 502 CS/SCXP for dumpster placement.

2.6 Installation Standards

All telecommunications cabling and electrical installations must, at a minimum, adhere to Unified Facilities Criteria (UFC) 3-580-01. All applicable standards are listed in section

8.1 of this SOW. Any electrical work needed shall be accomplished in accordance with National Fire Protection Association (NFPA), National Electric Code (NEC) and Standard For Fire Protection of Telecommunication Facilities NFPA 70 & 76.

3.0 SPECIFIC REQUIREMENTS

The Contractor shall engineer, furnish, demo, and install the infrastructure as defined herein.

3.1 DEMO/Removal

The furniture contractor is removing furniture equipment from another building on JBSA Randolph and moving it to B399.

3.2 Backbone Cable Requirement

The Contractor shall complete the following requirements.

3.2.1 Existing Fiber Back Bone

The installer will test and maintain connectivity with existing fiber backbone cabling in between building entrance terminal (BET) to existing telecommunications rooms (TR’s).

The installer will:

1. Conduct comprehensive survey of existing LAN infrastructure in all designated areas

2. Identify and test existing Category 6A ethernet cables for reuse compatibility

3. Upgrade existing cable pathways and conduits where serviceable

4. Install new Category 6A ethernet cable rough-in only where existing infrastructure is inadequate, damaged or unavailable

5. Utilize existing cable pathways, conduits, and cable management systems

6. Terminate all cables (existing and new) in accessible junction boxes or communication rooms

NOTE: Furniture contractor will complete final connections to workstations and furniture

3.3 Premise Wiring Requirement

Building 399 will require no additional LAN drops per survey of existing infrastructure in the area of installation.

3.3.1 Comm Room Terminations

Any installed cabling will terminate on existing patch panels. Contractor is responsible for any new patch panels and CAT6 patch cables between FODP and switch that are required for purchase and installation in support of this project.

Coordinate with the 502 CS/SCXP PM for installation/termination locations within existing racks in each Comm room.

3.3.2 Drop Locations

The Contractor’s initial survey has stated that no additional LAN drop installation is necessary, however, should LAN drops be required for any reason, the Contractor will be responsible for contacting the Contracting Officer regarding changes to the Statement of Work.

3.3.3 Cable Support

No additional cable management should be required for this effort.

3.3.4 Cable Path

All cables shall be routed within a structured and orderly manner. Secure cable(s) within support hardware by installing new J-hooks or new cable tray (above false ceiling).

3.3.5 Cable Distance

All CAT 6 cables shall be “home runs” from work area outlet (faceplate) to patch panel(s) in the appropriate TR’s. Cable runs shall not exceed 295 feet in length (total), per UFC 3- 580-01 section 2-4.2.1.

3.3.6 Cable Requirements

Any installation of plenum rated solid pure copper cables IAW Chapters 1, 2 and, 3 of the Unified Facilities Criteria (UFC) 3-580-01 and 21-010 Telecommunications Outside plant Planning and Design Criteria, September 2021 required should be verified with the 502 CS/SCXP Project Manager and Contracting Officer. .

3.3.7 Wall Installation

No LAN drop installation is required for this effort.

3.3.8 Fire Stop

The Contractor shall fire stop all cable entrances cut, drilled, or cored drilled into walls, per Industry/NEC/Safety codes. Table of standards are located in section 8.1.

3.3.9 Cable Color

All new CAT 6 cabling shall have a “Blue” colored sheath for identification IAW UFC 3- 580-1.

3.3.10 Termination

All cable components, cables, and termination hardware, to include, but limited to, termination modules, patch panel, etc. shall be CAT-6 compliant. All cabling and termination hardware shall be new and not refurbished.

3.3.11 Labeling

All Patch Panels and Voice/Data terminations shall be labeled IAW standards in section

2.6 of this SOW.

3.3.12 Testing

All strands of all fiber optic cables shall be tested IAW UFC 03-580-01 section 2-6.2 and 2-6.3. As a minimum, the following tests shall be performed. Both Optical Time Domain Reflectometer (OTDR) and Optical Power Meter tests will be used for all end-to-end circuits. Between FODPs, bi- directional testing at 1310 nm and 1550 nm is required.

NOTE: Testing of the Fiber Optic Cables on the reel shall be provided to the 502 CS/SCXP 14 days prior to installation.

3.3.13 Site Restoration/Debris Removal

All working area(s) shall be restored to its original condition.

3.3.14 Patch Cords

The Contractor will supply all patch cords required for this project.

4.0 MANAGEMENT

4.1 Installation Schedule

The Contractor shall provide a complete milestone installation schedule that denotes major activities to include time-phased start and completion dates for this project and sub-projects associated with the installation of the components and systems. The installation schedule will be a Technical Factor the contractor must submit with the proposal for End User's review and acceptance.

4.2 Project Manager on Site

The Contractor shall provide a full time, on-site Project Manager (PM) to oversee all facets of the project.

4.3 Quality Assurance

The Contractor shall provide quality assurance support for the entire life of the project.

This support shall assist the government representative in performing random spot checks and in performing the system acceptance tests. Contractor QA and Government Representative shall be responsible for identifying system and outside plant deficiencies and/or discrepancies throughout the life of the project. A weekly report (soft copy) will be submitted indicating project progress/statuses and listings any deficiencies/discrepancies found and actions to correct them.

4.4 Compliance

The Contractor shall remain in compliance with all Federal, State, county, and base security and safety laws, regulations, policies, and requirements.

4.5 Clean Up

At day’s end, the Contractor shall remove all debris and surplus materials from the workplace. Equipment and materials required to complete the work effort may remain on site if they are organized/stored in a manner that does not cause a safety hazard.

4.6 Environmental Management

The Contractor shall comply with the most stringent environmental federal, state, and local laws and regulations, and Air Force policies, instructions, and plans. The federal Government is not exempt from compliance with environmental regulations. The installer shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities. The Prime Contractor shall ensure their sub-contractors (if any) comply with these specifications. Asbestos may be present at all hangers within the scope of this project. But the presence of asbestos along, adjacent, or within existing cable runs is not anticipated. If asbestos is discovered during the installation phase of this project, the Contractor shall stop work and contact 502 CS/SCXP for disposition.

4.7 Integrated Product Team (IPT)

The Contractor shall chair a weekly IPT meeting consisting of Contractor representatives, the Contracting Office, Program Manager, Engineer, and representatives of the 502 CS/SCXP JBSA-Randolph. The purpose of this meeting is to discuss project progress, problems being encountered, and other discussions necessary/beneficial to ensure success and timely completion of the PWS.

4.8 Walk-Through

The Contractor shall schedule a final project walk-through of all work completed prior to close out with the government Project Manager. This should be scheduled at least 72 hours prior to the event.

5.0 INSTALLATION REQUIREMENT

5.1 Testing Requirements

The Contractor shall perform testing and inspections of all systems solutions to ensure the technical adequacy and accuracy of all work, including reports and other documents required in support of that work. The Contractor shall conduct on-site testing in accordance with the Original Equipment Manufacturer’s installation manuals, practices, and the appropriate vendor’s test procedures. The Contractor shall provide a sortable detailed test plan 10 days prior to start of work.

5.1.1 Acceptance Test Plan

The Contractor shall provide a detailed acceptance test plan of the installation covering all aspects of the installation and demonstrate the acceptability of the work on meeting the government requirement. The Contractor shall perform all tests and document results of tests with government witnesses overseeing the Acceptance testing. The Test Plan shall be provided to the Government no later than 10 calendar days prior to starting installation.

5.1.2 Acceptance Test Report

The Contractor shall provide an installation test report of the results of the testing accomplished under the installation test plan. The Test Report(s) shall be provided to the Government no later than 10 calendar days after test(s) have been completed.

Format of test report will be included in Test Plan for approval. Test report must be in a sortable format and must match time and date when test was completed.

5.2 As-Built Drawings

The Contractor shall submit three (3) copies of engineering redline drawings showing the as-built configuration. This includes one paper copy, one PDF. The Contractor shall provide As-Built Drawings, 10 Days prior to final acceptance, to include Cabinet Elevations, Floor plans, Floor and/or ceiling cable route diagrams, furniture drop and cable tray/raceway location drawings incorporated on floor plans, cable schedules to indicate – cabinet, patch panel, remote port location, local port location. All Floor plans shall be to scale.

6.0 WARRANTY

The Contractor shall provide a one-year warranty or manufacturer’s standard commercial warranty, whichever is longer. This warranty shall include a one-year workmanship warranty for all work performed for this SOW. The warranty period shall start from the date of system and/or project acceptance as recorded by completion of the AF Form 747 and not the DD Form 250. The Contractor shall provide written procedures and required information for warranty services at or prior to site acceptance.

7.0 PERFORMANCE

7.1 Period of Performance

The period of performance for the extension of the original project will be an additional 52 days. The contractor shall notify the Contracting Officer of any changes to this timeline.

7.2 Place of Performance

The place of performance is JBSA-Randolph.

7.3 Hours of Work

The Contractor shall routinely work during normal operating hours of the site. Monday through Friday (0630 – 1700), excluding federal holidays and/or site-unique down days.

Any site work requested by the Contractor to be performed outside of normal duty hours shall be coordinated with the Base POC at least two working days in advance. The Contracting Officer must be notified in advance if there is any cost impact for this work.

7.4 Holidays/Down Days

The Contractor shall not perform under this contract on federal holidays or site-unique down-days unless expressly authorized by the Contracting Officer.

8.0 GOVERNMENT FURNISHED INFORMATION/ACCESS/STANDARDS

8.1 Government Standards

The Contractor shall comply with installation standards mentioned in section 2.6 of this PWS. Installation technicians shall be familiar with appropriate Commercial/Military installation standards. Installation tasks shall be performed in accordance with the appropriate installation standards and practices. Installation Contractor shall comply with all commercial codes and standards to include but not limited to the following:

NUMBER TITLE WEBSITE OR LOCATION

UFC 3-580-1 Unified Facilities Criteria (UFC) 3-

580-01

UFC 3-580-01_June 2016.pdf

NFPA 70 & 76 National Fire Protection Association (NFPA), National Electric Code (NEC)& Standard For Fire Protection of Telecommunication Facilities http://www.nfpa.org/

EIA/TIA Engineering: EIA/TIA Standards See Commodity Specific Appendices and Individual Task Orders http://www.eia.org/ http://www.tiaonline.org/ http://www.nfpa.org/ http://www.eia.org/ http://www.tiaonline.org/

MIL-HDBK-419 Grounding, Bonding, and Shielding for Electronic Equipment’s and Facilities http://www.uscg.mil/hq/tcpet/tpf/etsms/ Mil-STDs/MILHDBK419.pdf

UFC 2-600-01 Fire Protection Engineering for Facilities https://www.wbdg.org

9.0 SECURITY

9.1 Security Clearances

Stated work and associated products shall be performed at the UNCLASSIFIED level.

However, when access to classified areas may be required, selected personnel who install network equipment, test network equipment and cutover network equipment may be required to obtain a minimum of DoD Secret Security Clearance. Escorts may be required, as some work will be performed in secure facilities. It is the Government’s responsibility to provide escorts.

9.2 Base Access

The Contractor shall process a Site Visit Request Letter. This letter shall identify the names, social security numbers, driver’s license numbers and state of issue, and birth date of the personnel who will performing on this contract. This information is required to grant access to the base. If required by the base, the Contractor shall provide identification badges for their employees. All Contractor personnel shall wear these badges while on duty on the Government site. The badges shall identify the individual, company name, and be clearly and distinctly marked as Contractor and be in accordance with base regulations.

Contractor shall complete Installation Access Application form provide by the government PM. Access requests should be made thru 502 CS/SCXP. Access requests shall be submitted at least one (1) week prior to scheduled arrival.

10.0 List of Deliverables

All deliverables are subject to Government acceptance and approval. They shall meet professional standards and the requirements set forth in this Task Order. All deliverables shall be produced using recommended software tools/versions as accepted by the Government. The Contractor shall submit the following deliverables:

SOW Reference Deliverable Time Frame Submitted To http://www.uscg.mil/hq/tcpet/tpf/etsms/ http://www.wbdg.org/

3.3.12 Testing Contractor shall document test

results and provide in a sortable/downloadable method to the 502 CS/SCXP PM for review and reference

10-days prior to final acceptance.

4.1 Installation

Schedule

The Contractor shall provide a complete milestone performance schedule

The installation schedule will be a Technical Factor the contractor must submit with the proposal for End User's review and acceptance.

Contracting Officer

4.3 Quality

Assurance

A weekly report (soft copy) will be submitted indicating project progress/statuses and listings any deficiencies/discrepancies found and actions to correct them.

Weekly 502nd CS/SCXP

5.1.1 Acceptance

Test Plan

The Contractor shall provide a detailed acceptance test plan of the installation covering all aspects of the installation and demonstrate the acceptability of the work on meeting the government requirement

The Test Plan shall be provided to the Government no later than 10 calendar days prior to starting installation.

502nd CS/SCXP

5.1.2 Acceptance

Test Report

The Contractor shall provide an installation test report of the results of the testing accomplished under the installation test plan.

The Test Report(s) shall be provided to the Government no later than 10 calendar days after test(s) have been completed.

502nd CS/SCXP

5.2 As-Built

Drawings

The Contractor shall submit three (3) copies of engineering redline drawings showing the as-built configuration. This includes one paper copy, one PDF.

10 calendar days prior to final acceptance

502nd CS/SCXP

6.0 Warranty The Contractor shall provide written

procedures and required information for warranty services at or prior to site acceptance.

502nd CS/SCXP

11.0 Drawings

Drawing #1: Furniture Layout