SOW - B33 HVAC Control And Monitoring Project.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

USDA B33 Incubator Monitoring and HVAC Control

USNPRC SEPRL

934 College Station Road Athens GA, 30605

Prepared by:

Melissa Scott

Statement of Work USDA, Agricultural Research Service

1. Scope of Work

The contractor shall provide all professional services necessary to provide monitoring of (24) incubator chambers, the control/monitoring of (4) packaged,

(2) split HVAC units and (2) exhaust fans, and the electrical power automatic transfer switch via the Siemens Desigo CC BAS and LEM server. The equipment is located at Building B33, which is just outside of Watkinsville. The contractor shall provide a detailed proposal with a cost breakdown for the project.

The contractor shall include all services and field labor, equipment, materials, testing and personal protective equipment necessary to perform the work. No Government equipment will be available for use by the contractor.

1.1. Base

The contractor shall provide a detailed proposal and cost breakdown for the entire project as specified in this statement of work. Certified Siemens equipment is required for this project. See attachment for diagram.

1.2. Site Visit

Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a quote is submitted. The site visit shall be for the purpose of observing first-hand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a quote. Registration can be completed at www.sam.gov/portal/public/SAM

2. Codes and Standards

Applicable Codes and Standards apply and are not limited to the following

ANSI - American National Standards Institute.

ASME - American Society of Mechanical Engineers.

http://www.sam.gov/portal/public/SAM

NEC - National Electrical Code, NFPA 72.

OSHA - Occupational Safety and Health Administration

ADA – Americans with Disabilities Act

All work must meet ARS 242.1M “ARS Facilities Design Standards” for the defined scope of this project in addition to meeting all Local, State and Federal codes, and latest International Building Code (IBC).

3. Project Summary

The project consists of the following elements:

Installation of incubator monitoring and HVAC Control at B33.

1. Installation of a new PXCM controller in a new enclosure along with an eCumulus cellular modem for connectivity between the PXCM and the Desigo CC servers. A small UPS will be provided to bridge short power interruptions (5 to 10 minutes).

2. Installation of wiring for monitoring the (24) chambers to include an insertion style temperature probes (Factory calibration certificate - field calibration not included) and a CT to monitor a general alarm for each chamber.

3. Install wire to the generator ATS and install a CT to monitor operation.Finish should be stainless steel.

4. Install IP based DXR controllers to control/monitor the HVAC units.

Ethernet wire will connect the switch in the new control enclosure to each unit.

5. Each unit will include a wall temperature sensor, discharge air sensor, CT's for fan control/monitor, maximum 2 stages cool and 2 stages heat.

6. The control/monitoring of the exhaust fans will be done with combo relay/current sensor.

7. Vertical wire shall be run in EMT conduit and flex. Horizontal runs back to PXCM shall be run in plenum rated cable, installed neatly high along steel beams and supported by beam clamp rings.

8. Contractor shall provide the following in support of this work:

a. BAS design drawings

b. Desigo CC licensing for 100 points

c. Checkout and commissioning

d. Set up trends and alarms

e. Update graphics

f. Site acceptance testing and owner training up to 8 hours

g. As-built drawings

The facility will be occupied during activities. All work shall be scheduled in advance and coordinated with the facility representative to minimize the disruption to daily operations and research programs.

4. Utilization of Bio-Based Products

The contractor shall utilize products and material based from bio- based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

www.biopreferred.gov

5. Safety

The contractor will submit a Site Safety Specific Plan (SSSP)/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 14 days of contract award. The Government shall review the SSSP prior to the start any activities.

Safety and health matters, as they relate to the work, are the exclusive responsibility of the contractor. The contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions that may be required by law or local authorities for the protection and security of the grounds, facilities, and personnel. Contractor shall coordinate with Lab Personnel and strictly always follow all Covid related precautions and procedures.

http://www.biopreferred.gov/

6. Contractor Requirements

The contractor shall provide a complete and functional installation, including all labor, supervision, tools, materials, equipment, apparatus, transportation, rigging and other equipment and services necessary to accomplish the work in accordance with the intent and meaning of this statement of work.

The project work shall be performed per the following guidelines:

1) Contractor will verify all dimensions and existing site conditions prior to beginning work.

2) The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees.

3) Contractor shall remove and dispose of all work materials from all work areas daily and remove these waste materials from the site on a weekly basis.

4) Contractor is required to manage the project and consult with the Government prior to beginning all work phases.

5) Contractor shall perform work in a manner that minimizes the impact to daily operations of the facility and its workers. The building will be occupied during work.

6) Contractor will provide daily reports of work performed to the COR and weekly status updates to the TPOC.

7) Contractor must have a superintendent on the jobsite when crews are performing the installation work.

8) Contactor will provide their own restroom facility.

9) All Contractor personnel will be required to show a valid Federal or State

ID to enter the property.

10) Contractor will abide by all USDA Biosecurity protocols relevant to this project.

All work is to be performed according with building codes, ordinances and laws of the Authority having jurisdiction on the project. When the requirements of the building codes, ordinances, and laws conflict with any other part of the building codes, ordinances and laws, the most restrictive requirement shall prevail. The Contractor is responsible for obtaining all permits and approvals necessary to successfully complete the project.

7. Documentation Requirements

7.1. Material Submittals

The contractor shall submit for approval all documents/samples necessary to ensure requirements of project will be satisfied. Electronic submittals on all equipment and materials used on this project shall be submitted to the TPOC noted in this document.

7.2. Submittals

Prior to service activities beginning the following submittals must be provided to the CO and TPOC for approval.

1. Project Schedule (including daily work start/stop time)

2. Project Design

3. Site Specific Safety Plan (SSSP) / Accident Prevention Plan

4. List of contract personnel of the general and subcontractors

8. General Requirements

8.1. Damage to Property:

The Contractor shall protect the work, the site, and all existing property and structures within the limits of the activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired to pre-damaged condition to the satisfaction of the TPOC.

8.2. Inspection and Acceptance

A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 2 days in advance with the TPOC.

9. Period of Performance

The completion of this project shall not exceed 45 days from date of notice to proceed. A request for time extension must be submitted to the Contracting

Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

9.1. Work Hours:

Contractor work hours shall be Monday through Friday, 8:00 A.M. to 4:30 P.M.

except on Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.

10. Guaranty

The contractor shall provide and submit a single guarantee stating that all portions of the work are in accordance with Contract requirements. Guarantee all work against faulty and improper material and workmanship for a period not less than ten (10) years from date of final acceptance by the USDA, except where manufacturer guarantees or warranties are for longer terms. The contractor shall correct any deficiencies which occur during the guarantee period within 24 hours after notification.

11. Project Contacts

Contracting Officer (CO):

Jessica Pacheco 141 Experimentation Station Rd. jessica.pacheco@usda.gov Stoneville, MS 38776 Phone: 662-686-5414

Administrative Officer (AO):

Charlotte Gilman 934 College Station Road Charlotte.Gilman@usda.gov Athens GA, 30605 Phone: 706-546-3029

Support Services Manager (COR):

Melissa A Scott 934 College Station Rd Melissa.Scott@usda.gov Athens GA, 30605 Phone: 706-546-3456 mailto:Charlotte.Gilman@usda.gov mailto:Melissa.Scott@usda.gov

Facilities Operation Manager (TPOC):

Teddy Laguins Teddy.Laguins@usda.gov 934 College Station Rd Phone: 706-546-3722 Athens, GA 30605 mailto:Walt.Dennis@usda.gov