SOW - B200E Lobby Flooring.docx

Scope of Work 402-24-007 B200E Lobby Flooring Construction Contract

1. General Intent

1.1 The contractor shall provide Construction Management services to remove existing lobby flooring on the ground floor of building 200E and install new flooring at the VA Maine Health Care System (Togus) in accordance with this scope of work.

2. Statement of Work:

2.1 After award, but prior to the start of any field work, the contractor shall contact the COR to review proposed methods and plans for completion of work and to review infection control procedures, interim life safety procedures, wall penetration permits and hot work permits. Field work may not commence until these plans have been approved as detailed below.

2.2 The existing lobby flooring of building 200E includes all of corridors E70, E71, E72 and C70 from the front doors to the Emergency Department, Outpatient Pharmacy and to the elevator bank, see Highlighted Floor Plan. This is approximately 4,650 sqft of space. The existing green slate tile is easily damaged and creates a tripping hazard in a high traffic area of the hospital. The purpose of this project is to fully remove the existing slate tile and mud bed, prepare the underflooring and install all new terrazzo tile flooring with matching wall border. Work will also include the replacement of the floor joint located before the elevator bank, also highlighted in the Highlighted Floor Plan. All other floor joints will remain as existing. Existing doorstops will be reused and reinstalled. The walk off matt in the main entrance vestibule will remain as existing. Cove base will not need to be installed along the granite by the windows. The slate on the windowsills will not need to be removed. Cleanouts to remain as existing and to be flush with new floor. Transitions with other floor types to be flush with new floor. Please review the Highlighted Floor Plan for more details on this scope of work.

Contractor shall also develop phasing and infection control plans that will allow for functional use of the lobby during construction operations.

This Scope of work includes all general managing and construction period services for the below items:

1. Full removal and disposal of the existing slate tile and mud bed.

2. Preparation and repair of the underfloor as required for installation of new tile. This includes, but is not limited to, testing of concrete for pH and moisture, floor leveling and repair through the use of cementitious underlayment as appropriate following the specifications.

3. Install new tile following the basis of design as stated below:

Terrazzo Epoxy Tile – Main/Field National Terrazzo & Mosaic Association or similar product Color: EP1-50 Size: 4’x4’

Built-in Main: Greystone 0151

Terrazzo Epoxy Tile – Border/Accent National Terrazzo & Mosaic Association or similar product Color: EP4-88 Size: 2’x2’

Color coordinating Terrazzo Base/Strips along lobby and corridor walls to match Border/Accent tiles.

Built-in Accent: Brushed Nickel 5E026 or similar product

Contractor shall furnish 3% of the total square footage of each colored tile installed to be used as maintenance stock.

2.3 Procurement and disposal of all materials is included in this contract. All required testing and reporting are to be completed as part of this contract.

2.4 The above paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details for design or construction of this project. The contractor shall initiate a detailed inspection of the project site to determine the needs and conditions for the completion of this project. Copies of all existing plans and record drawings will be provided prior to the start of work. SOW Attachment 2 - Togus Campus Map will give all biding contractors a basic understanding of the project location within the VA Maine Healthcare campus.

2.5 The Contractor shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of this contract. Services to include submission of RFIs, Submittals, attend meetings/conferences and provide all required field inspections.

2.6 Installation of all materials shall be done by a certified installers only; certification must be from all regulatory agencies as well as the manufacturer. All work under this contract is to be completed following all federal regulations and VA requirements for construction projects. This is to include site superintendent 30HR OSHA certifications, 10HR certification for all sub-contractors and the adherence to all local and federal building codes.

3. Submittals Submittals shall be submitted in electronic format and hard copy formats as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), Microsoft Project (.mpp) and Autodesk CAD (.dwg) files are acceptable. Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. '794 d); information on the requirements for accessible media can be found at http://www.section508.gov/. The contractor shall be responsible for providing:

· Meeting/Conference Minutes Meeting minutes for all formal meetings and conferences held with the VA; including weekly construction meetings. Meeting minutes shall be submitted within seven (7) calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

· Site Visit Reports Site visit reports shall be submitted within seven (7) calendar days of the visit. All documents in any of the electronic formats listed above.

· Punch List Punch list shall be submitted within seven (7) calendar days of the final acceptance inspection. All documents in any of the electronic formats listed above.

· Record Drawings Record drawings shall be delivered to the VA within thirty (30) calendar days after VA acceptance of the construction project. AutoCAD (.dwg) format.

Contractors shall also submit all required submittals listed within the Specifications Package.

4. Warranties

All work and equipment supplied shall be warranted for a minimum period of one year from VA acceptance, or the manufacturer’s standard term, whichever is greater.

5. Proposed Schedule

The period of performance for this work to be completed is 210 days from the issuance of the Notice to Proceed by the contracting officer.

6. Work Location and Restrictions The work site location is at the Togus VA Medical Center at 1 Va Ctr, Augusta, ME 04330. All work shall be done between the hours of 7:00 am and 4:00 pm Monday through Friday, holidays excepted, unless other times are arranged in advance and approved in writing by the COR. When the contractor’s work interferes with facility functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the COR. This may be required during the demolition phase of this project.

7. Parking Contractor parking needs should be coordinated with the project COR. Parking for equipment, dumpsters or materials necessary to perform the work will be authorized in advance of starting the project.

8. Storage of Equipment & Materials

The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. Additionally, no space will be made available for the placement of a contractor trailer for this project. The Contractor should schedule delivery of materials to limit the amount of storage space and time.

9. Debris Removal

The Contractor may be required to remove waste materials and debris daily from the campus, dependent upon amount and location of debris. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.

10. Site Utilities The Contractor/Installer should note this scope of work does not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. The contractor shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract and the contractor shall make provisions in their contract price to resolve such interferences and other conditions that may hinder the proper completion of the work. All proposed utility relocations, reallocations, and shutdowns shall be approved by the Project Manager prior to commencing such work. The contractor shall verify all existing utility installations and take appropriate action prior to working around any potential utility installation.

In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 2 weeks in advance) and approved by the VA Project Manager. All utility shutdowns must be reviewed and approved by the VA.

11. Project Safety

12.2 Construction is required to adhere to VA ICRA and PCRA requirements that have been established for this project.

12. Interim Life Safety Measures Contractor shall participate with the VA in the preparation of an interim life safety measures and fire protection Plan that will be implemented during construction of this project. At a minimum, contractor shall comply with the following requirements of an interim life safety measures and fire protection plan:

1. Ensure exits provide free and unobstructed egress for all building occupants. If required by contractor’s operations, establish and mark alternate means of egress for all building occupants.

1. Contractor shall maintain escape facilities from the work area for construction workers at all times. Means of egress in construction areas will be inspected daily.

1. Ensure free and unobstructed access to all areas of the project site for emergency services and for emergency forces.

1. Ensure that means of egress and existing fire alarm, detection, and suppression systems are not impaired by contractor’s operations.

1. When required, a fire watch shall be by a qualified person provided by the contractor who shall maintain constant observation of the affected area and have no other duties. The person providing the fire watch shall be trained in fire prevention and in the use of fire extinguishers, occupant hose lines, occupant fire protection system, in sounding the building fire alarm and in notifying the local fire department, and in understanding the particular fire safety situation for the project.

1. Provide written procedures and guidelines for construction personnel and post in the immediate areas of construction detailing what to do and who to call in the event of fire or emergency.

1. Maintain the construction area to minimize the potential for fire or safety hazards resulting from storage of construction material, construction waste and debris during construction operations.

1. All temporary construction shall be built of noncombustible/fire retardant materials and shall be smoke tight.

13. Material & Workmanship Quality All materials and workmanship shall comply with all codes, standards, and recommendations of all Authorities Having Jurisdiction (AHJ). All work shall be done in a first-class manner according to the best trade practices and to the satisfaction of the Project Manager.

14. Influenza Contractors must follow the requirements of the national VA guidelines for vaccination and testing as explained in attachments SOW Attachment 1 Seasonal Influenza with Vaccines. VA COR to provide locations upon award, as these are subject to change.

15. Badging All contractors are required to obtain a VA issued badge prior to starting any work on station. Badging form (SOW Attachment 3-PIV Badge Template) and directions for procuring one will be provided by the COR at the project kick-off meeting.

16. Contract Oversight All contracts for this project shall be awarded by the Network Contracting Office (NCO) 1; only a warranted VA Contracting Officer shall have authority to change the terms and conditions of a contract. These changes may involve the contract award amount, contract period of performance, issuance of stop work orders and changes to the statement of work.

NCO1 shall designate a Contracting Officer’s Representative (COR) to monitor and manage the contractor’s performance under the design and construction scopes of this contract. The COR shall be a representative of the VA Maine Health Care System Engineering Service Project Section and have the technical knowledge required to monitor and oversee the project.

18. Attachments The following list of documents are attached to this SOW for contractor use and incorporation into the project documents:

· Seasonal influenza with vaccines (SOW Attachment 1)

· Togus Campus Map (SOW Attachment 2)

· PIV Request Form (SOW Attachment 3) End of SOW

VA Maine Healthcare System 1 VA Center 11/18/2022 Augusta, ME 04330