SOW - B1355 Lockers - 03Sep26.pdf

Statement of Works (SOW)

10th August 2026

RAF Lakenheath, Building 1355, Replace Pilots Lockers

1. Project summary

The project consists of removing existing pilot lockers in Building 1355 and installing new lockers to increase total capacity from 80 to 130.

The contractor shall remove and dispose of all existing lockers and furnish, deliver, assemble, and install new lockers in accordance with this Statement of Work.

2. Project scope

2.1. Site establishment & surveys

2.1.1. Barriers shall be placed to segregate the work area, and signage shall be displayed including contact information and Health & Safety requirements. A sign-in book shall be maintained for all personnel entering the work area. A site Health & Safety file shall be maintained containing the induction, Risk and Method Statements, Installation/Removal Phase Plan, and other required documentation.

2.1.2. A site compound will be established in an agreed location for waste management and skip placement.

2.2. Construction Works

2.2.1. Disassemble and remove the 40Nr existing lockers in each locker room (80Nr lockers in total), remove these from the building and dispose in accordance with host-nation waste regulations.

2.2.2. Furnish and deliver to site 65Nr new lockers in each locker room (130Nr in total). The lockers will be delivered to site unassembled and will be assembled in position within the locker rooms.

The helmet section will include padding to match the existing lockers.

2.2.3. Repair vinyl flooring damaged by removal/installation activities.

2.3. Handover

2.3.1. Upon completion of the work each locker room will be offered for final inspection and acceptance.

2.3.2. An O&M Manual will be completed to collate the project information, Asset Register, Statutory

Documentation and Certification.

2.4. Project Clarifications

2.4.1. No allowance for any remedial works or decoration to the walls.

2.4.2. No alterations, additional work, changes in scope, or any suggestion that may increase project cost shall be undertaken by the contractor without prior written approval from the Contracting Officer.

2.4.3. The contractor shall not perform work based on direction from any Government Personnel other than the Contracting Officer to include end users, facility managers etc.

2.4.4. In the event unforeseen site conditions are discovered (e.g. hidden damage, structural issues, utilities conflicts), the contractor shall immediately stop work in the affected area and notify the Contracting Officer via email including the assigned point of contact at the unit.

2.4.5. The contractor shall not proceed with any work associated with unforeseen conditions until the Contracting Officer issues a formal modification authorizing the change.

2.4.6. Any work performed without written approval from the Contracting Officer shall be considered unauthorized and the Government shall not be liable for any costs associated with such work.

2.4.7. It is assumed that full unrestricted access will be granted to the work area during normal working hours for the full duration of the project

3. Project deliverables

3.1. The contractor shall be named as “Principle Designer” and Principle Contractor and detailed on the

HSE Form 10 if the project is notifiable

3.2. A Construction Phase H&S Plan laid out as detailed in the CDM requirements will be issued within 10 working days of award of any project

3.3. All method statements shall be submitted within 10 working days of any project award and shall be inclusive of the following:

3.3.1. The method statement which shall describe in a logical sequence exactly how a job is to be carried out in a safe manner and without risks to health alongside all control measures.

3.3.2. How the job shall be properly planned and resourced with the appropriate H&S resources needed for it

3.3.3. The method statement which shall highlight how the work is expected to be carried out and the precautions that should be taken

3.4. Risk assessments shall be provided within 10 working days of the project award

3.5. All sub-contractor and specialist RAMS shall be submitted within 15 working days of any project award.

3.6. The following information will be provided as deliverables within 10 working days from receipt;

3.6.1. Confirmation in writing of the Project Manager for the project

3.6.2. Confirmation in writing of the Superintendent for the project

3.6.3. Confirmation in writing of all works which are to be sub-contracted and details of whom each element of work has been let too

3.7. A site safety folder will be maintained on site which will be inspected daily by the Site Manager and updated as the project progresses. This site folder shall contain the following information as a minimum:

3.7.1. Construction Phase H&S Plan

3.7.2. F10 where applicable

3.7.3. RAMS, including all sub-contracted works

3.7.4. Project scope

3.7.5. Project programme

3.7.6. Induction & Induction Register

3.7.7. Daily site register

3.7.8. Contact details of all management involved

3.7.9. Site/project drawings

3.7.10. Emergency action plan in the event of any emergency

3.7.11. Waste disposal certificates and carriers licences

3.7.12. Environment impact assessment

3.8. The Operation and Maintenance Manual/Health and Safety file will be collated throughout the project and will be issued in accordance with the agreed format for review. This will include the asset registers and commissioning certification no later than five days before handover

4. Project completion

4.1. On practical completion of the project, an inspection meeting to highlight any issues found. The aim will be to achieve Beneficial Occupancy (BO) handover

4.2. If any remedial works are required following the joint inspection, these shall be rectified within an agreed timescale. Photos will be taken and supplied to the Contracting Officer for review and a secondary joint inspection may take place at the request of the Contracting Officer

5. Quality control

5.1. All proposed products will be quality inspected to ensure compliance to all base requirements and the materials are sustainably sourced before we start on site.

5.2. All proposed installation methods will be cross referenced to ensure compliance with the relevant, UFCs, Base Standards and British Standards.

5.3. All materials used or proposed to be used will be checked to ensure they fulfil the requirements and the application they are designed for.

5.4. All as-built drawings and manufacturer’s specialist drawings will be cross referenced and checked against the actual installation on site.

6. Hours of Operation

6.1. The contractor shall perform all works under this contract during the hours of 07:30hrs – 16:30hrs Monday - Friday.

6.2. Holidays: If scheduled works fall on an observed UK or US holiday, prior approval is required at least 2 days prior.