SOW - B128 Replace Split System Unit at Clinic.pdf

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Scope of Work and Specifications for

B128 – Replace Split System Unit at Clinic

Located at U.S. Coast Guard Base

Elizabeth City, N.C.

August 2025

Commanding Officer United States Coast Guard

Base Elizabeth City Facilities Engineering Department

Elizabeth City, NC 27909

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1) SCOPE: The Contractor shall provide all supervision, labor, equipment, parts, and materials in order to remove and replace a split system HVAC unit at Building 128 in accordance with specifications provided. This scope of work will encompass full replacement of the air handling unit located in the ceiling space of the hallway, the outside condensing unit, refrigeration lines, and associated heating coil. The work will be conducted at Building 128 (Medical Clinic) located at USCG Base Elizabeth City.

2) GOVERNMENT FACILITIES AND UTILITIES:

a. Electrical power is available on the site. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded.

b. Telephone services will not be available for use by the contractor.

c. Building restroom facilities are not available for use. The Contractor shall provide portable restroom facilities for use by their employees.

3) MATERIALS AND LOCATIONS:

a. Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturer’s recommendations in a clean, dry, well-ventilated area.

Stored materials shall be protected from sunlight and kept away from excessive heat. Insulation board shall not be exposed to flame or other ignition sources. The contractor shall not store any highly flammable materials in the work area. Sufficient area for staging is available on site;

storage areas will be pre-approved by the Contracting Officer’s Representative (COR). Special precautions shall be taken to ensure construction materials and debris does not enter the airfield, runways, or taxiways.

b. The Contractor is required to comply with local VOC laws and regulations.

All applicable Safety Data Sheets (SDS) shall be available upon request.

4) SCHEDULE OF WORK: Completion of work shall be accomplished within 30 calendar days from acceptance of submittals. The Contractor shall perform all work during normal base work hours. The base normal working hours are 0700 – 1600, Monday through Friday. If the Contractor would like to work outside normal working hours, permission must be obtained from the COR.

5) EXISTING CONDITIONS: The contractor must satisfy themself as to the existing conditions and the work to be performed. The contractor shall verify all dimensions and equipment data prior to ordering materials and commencement of work. If a site visit is required, then it should be arranged through the COR.

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6) LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the COR.

7) INSPECTION AND ACCEPTANCE: The COR will accomplish inspection and acceptance of work.

8) LABOR LAWS: The Davis Bacon Act applies to the procurement.

9) SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), State and Local safety laws, rules, and regulations. Any operation defined as "Hot Work" as per OSHA/NFPA requires a permit to be issued by Base Elizabeth City Fire Department by contacting 252-335-6257. This includes welding, cutting, brazing, grinding or any work that could produce sparks or heat and may initiate a fire.

10) SITE RESTORATION & CLEAN UP: The work site shall be cleaned up at the completion of each workday. The Contractor shall take special care to contain dust while working. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains. There will be no final acceptance of the contract until the COR approves the appearance of the job site.

11) ENVIRONMENTAL COMPLIANCE: The Contractor shall ensure all discharges do not exhibit contaminates contrary to Base Elizabeth City Non-Significant User (Wastewater) Permit. Any flushes, backwashes and or slug loads shall be scheduled and reported to Base Environmental Compliance Office (ECO) Wastewater Permit Manager at least two weeks in advance. Wastewater associated with any maintenance or repair shall be quantified in maintenance schedule. Any waste as a result of the project shall either be recycled in accordance with CIM 16455.10 and the Base Pollution Prevention Plan or be disposed of in accordance with the Resource Conservation and Recovery Act (RCRA). Any Hazardous Waste shall be manifested off site with Base listed as the Generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of in accordance with the RCRA and all applicable federal, state (i.e., DOT) and local laws and ordinances. All work will be performed in accordance with the Base Spill Prevention Control and Countermeasures Plan, Clean Water Act (CWA) 40 CFR 112 and the Base

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Stormwater Pollution Prevention Plan (SWPPP). All chemicals required for this project shall be preapproved by the Base ECO Wastewater Permit Manager in Building 62. Safety Data Sheets (SDS) shall be provided to both the Base ECO and Safety offices and proper storage shall be provided IAW 29 CFR 1910.1200.

All installation related solid waste shall be removed from the Base after each working day. All activation flushes of the system shall be captured and disposed of in accordance with City of Elizabeth City Sewer Use Ordinance and USCG Base Industrial User Wastewater Permit. All extra chemicals and products shall be removed from the site upon work completion, as the Emergency Planning and Community Right-To-Know Act requires Coast Guard maintains an inventory of all Hazardous Materials located at the site. A laydown area as required and an Erosion and Sediment Control Plan, these shall be preapproved by Base ECO in accordance with the SWPPP. Laydown areas will be approved on a case-by-case basis by the Contracting Officers Representative and Base Environmental Compliance Office on non-vegetative areas only. Any damage to vegetated areas shall be repaired and reseeded by the Contractor. Nothing shall be discharged to a storm drain at any time during the project. All storm drains within range of a potential discharge shall be covered/sealed during installation and kept covered until the work has been completed and the system has been deemed fully operational and compliant with all applicable CG policies/plans/permits/laws/ordinances. All storm drains and waterways within range of a potential discharge shall be covered/sealed or protected by silt fence.

All spills shall be reported to Base ECO (Chris Dunn) at (252) 267-9789 after containing and dialing (252) 335-6257 for Base Spill Response.

12) GOVERNMENT FACILITIES AND REGULATIONS: The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Base/Unit regulations. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless to do so in the performance of their duties. Work site and execution must be arranged so as not to disrupt normal operations in this area. There shall be No Smoking in any Coast Guard Building. All smoking must be done only in a designated smoking area.

13) CONTRACT TIMELINE: The Contractor shall provide all required information and complete this contract within this time schedule, unless approved by the Contracting Officer. A workday is defined as any non-weekend or non-Federal Holiday.

a. Provide all required submittals to the Contracting Officer within 10 calendar days after contract award.

b. The USCG will have 7 calendar days to review the submittals and respond to the Contractor.

c. The Contractor shall provide projected delivery schedule during proposal and provide a firm delivery date within 10 calendar days after the contract has been awarded.

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d. The Contractor, upon receiving notification to proceed, must mobilize to the site within 10 workdays.

e. The work, including removal & disposal of the existing split system, and new split system installation must be completed and useable within 10 workdays of mobilization.

f. The Contractor may notify the Contracting Officer of any long lead time equipment or materials and request a modified delivery date of the work.

14) SUBMITTALS: Once awarded, the following list of submittals must be submitted on the timeline indicated and define the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance of the material with these specifications and referenced specifications.

a. Work Schedule – Prior to mobilization

b. New Split System Unit Product Data – As part of bid proposal

c. New Heating Coil Product Data – As part of bid proposal

d. Installation, Operation, and Maintenance Manuals – After completion of work

e. Equipment Warranty Information – After completion of work

15) TECHNICAL REQUIREMENTS: The Contractor must provide all supervision, labor, equipment, parts, and materials to complete the work including:

a. Replace Split System Unit at Clinic

i. The Contractor shall disconnect, remove and dispose of the existing split system and all associated refrigerant lines as well as the associated heating coil. Removal will include the air handling unit in the ceiling space, the outside condensing unit, and the heating coil.

Existing details are shown below and in the References.

Split System Air Conditioning

CFM

o Total - 2000 o Outside Air - 170

External Static Pressure - 0.44 Cooling Capacity o Total MBH - 50.7 Energy Efficiency Ratio - 8.5

Electrical Data

Indoor o ¾ HP, 208V, 1 Phase, 60 HZ

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Outdoor o 208V, 60 HZ, 32.2 FLA

Heating Coil

CFM - 2000

Air Flow o Temperature In - 63.8°F o Temperature Out - 79°F

Water Flow o Temperature In - 160°F o Temperature Out - 140°F

GPM - 3.4

Capacity - 32832 BTU/HR

ii. The Contractor shall provide, install, and connect a new split system which serves the front office area of Building 128.The new system shall meet or exceed the current system as defined in Section 15.a.i. The installation shall include an air handling unit, outside condensing unit, and heating coil as well as refrigeration lines. Additional specifications are as follows:

Design Conditions

Outside Air Dry Bulb Temperature - 93°F Entering Air Dry Bulb Temperature - 79.5°F Entering Air Wet Bulb Temperature - 65.8°F

iii. The Contractor is responsible to tie-in into existing electrical circuits.

The Contractor is responsible test and ensure existing electrical circuits are satisfactory for new installation.

iv. The Contractor is responsible for removal and disposal of the existing split system unit from the Base.

v. The Contractor shall ensure testing and start-up to verify proper operation.

vi. The Contractor shall install this equipment in accordance with the

National Electrical Code (NFPA 70), including the equipment manufacturer recommendations or requirements.

vii. New equipment must be installed in accordance with manufacturer instructions, federal, and state codes. The Contractor shall install this equipment in accordance with North Carolina Mechanical Code.

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viii. Installation, operation, maintenance manuals and warranty information for the equipment shall be turned over to the COR upon project completion.

ix. The Contractor shall provide a one-year warranty on the equipment supplied by the Contractor (including labor) from the startup date of the equipment for any problems that might occur with the new installation.

x. It is recommended that the Contractor make a site visit to properly evaluate the location and verify all aspects and/or specifications.

xi. The Contractor shall schedule all work with the COR. The Contractor shall understand the importance to schedule and complete all work in a timely fashion.

xii. The Contractor shall perform all work in accordance with all Federal, EPA, OSHA, and State of North Carolina laws and regulations.

16) TESTING AND INSPECTION:

a. The Contractor must notify the COR two working days before the performance, inspection and acceptance tests are to be conducted. The tests must be performed in the presence of the COR.

b. Installation, workmanship, fabrication, assembly, erection, examination, inspection, and testing shall be in accordance with appropriate sections of

29 CFR 1910, 1926.

17) REFERENCE DOCUMENTS

a. Figure 1: Drawing for HVAC Equipment in Building 128

b. Figure 2: Drawing for Mechanical Schedules in Building 128

c. Figure 3: Front of Condensing Unit

d. Figure 4: Back of Condensing Unit

e. Figure 5: Condensing Unit Nameplate Data

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Figure 1: Drawing for HVAC Equipment in Building 128

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Figure 2: Drawing for Mechanical Schedules in Building 128

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Figure 3: Front of Condensing Unit

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Figure 4: Back of Condensing Unit

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Figure 5: Condensing Unit Nameplate Data