SOW - B10 Replace Fire Alarm System (Reaves).docx

Scope of Work and Specifications for

B10 – Replace Fire Alarm Control System

Located at U.S. Coast Guard Base Elizabeth City, N.C.

April 2025

Commanding Officer United States Coast Guard Base Elizabeth City Facilities Engineering Department Elizabeth City, NC 27909

1. SCOPE: The Contractor shall provide all supervision, labor, equipment, parts, and materials to disconnect, remove, and dispose of the existing fire alarm system and replace it with a new fire alarm system, including all associated connected devices, in accordance with the provided specifications. The new fire alarm system to be installed is the Monaco MAAP-X Addressable Fire Alarm MNS Voice Evacuation Panel, along with the following devices:

a. 2 - Duct Smoke Detector Housing

b. 2 - Duct Smoke Detectors

c. 2 - Remote LEDs (for Duct Detectors)

d. 2 - Remote Test Switches

e. 2 - Test Coils

f. 2 - Pull Stations

g. 3 - Mini-Monitor Modules

h. 15 - Smoke Detectors

i. 1- 135°F Heat Detector

j. 1 - 195°F Heat Detector

k. 17 - 6” Detector Bases

l. 12 - “ALERT” Speaker Strobe Ceiling Mounts

m. 2 - “ALERT” Strobe Ceiling Mounts

n. 2 - Weatherproof Speaker Strobes (White)

o. 1 - 710-072-01 LOC Cabinet

p. 1 - Cabinet Record Document Storage

q. 2 - Annunciators: Two-Message LED Emergency Message Displays for In-Building MNS Battery Cabinets.

The scope of work includes replacing the existing fire alarm control panel, pull stations, smoke detectors, horn strobes, duct detectors, and remote test switches. The Contractor shall also provide battery calculations, shop drawings, and complete start-up testing. Additionally, the Contractor will conduct two days of training for fire department staff (2 hours per day).

2. GOVERNMENT FACILITIES AND UTILITIES:

a. Electrical Power: The site has available electrical power, which the Contractor may use for work as long as the existing systems are not overloaded.

b. Telephone Services: Telephone services will not be provided for Contractor use.

c. Restroom Facilities: Building restrooms are unavailable; the Contractor must provide portable restroom facilities for their employees.

3. MATERIALS AND LOCATIONS:

a. Delivery & Storage: Materials must arrive at the job site in their original, unopened packages, clearly labeled with the manufacturer’s name, brand, and contents description. Storage shall follow manufacturer guidelines in a clean, dry, well-ventilated area, protected from sunlight and excessive heat. Insulation boards must not be exposed to flames or ignition sources, and highly flammable materials cannot be stored in the work area.\

b. Staging Area: Adequate space for staging is available on-site, with designated storage areas requiring prior approval from the Contracting Officer’s Representative (COR).

c. Safety Precautions: Special measures must be taken to prevent construction materials and debris from entering airfields, runways, or taxiways.

d. Regulatory Compliance: The Contractor must adhere to local VOC laws and regulations, ensuring that all applicable Safety Data Sheets (SDS) are available upon request.

4. SCHEDULE OF WORK:

a. Project Completion: All work must be completed within 30 calendar days from the acceptance of submittals.

b. Work Hours: The Contractor shall perform all work during normal base working hours, which are 0700 – 1600, Monday through Friday.

c. After-Hours Work: If the Contractor wishes to work outside normal hours, prior approval must be obtained from the Contracting Officer’s Representative (COR).

5. EXISTING CONDITIONS: The Contractor is responsible for assessing existing site conditions and confirming the scope of work before proceeding. All dimensions and equipment data must be verified prior to ordering materials and starting construction. If a site visit is necessary, it must be coordinated with the Contracting Officer’s Representative (COR) to ensure proper scheduling and access.

6. LIABILITY OF CONTRACTOR:

a. The Contractor is responsible for repairing or replacing any damage to government property caused during the course of work, at no cost to the government.

b. The Contractor must not disconnect any service without obtaining prior approval from the Contracting Officer’s Representative (COR).

7. INSPECTION AND ACCEPTANCE: The Contracting Officer’s Representative (COR) will be responsible for inspecting and accepting

8. LABOR LAWS: The Service Contract Act applies to the procurement.

9. SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), State and Local safety laws, rules, and regulations. Any operation defined as "Hot Work" as per OSHA/NFPA requires a permit to be issued by Base Elizabeth City Fire Department by contacting 252-335-6257. This includes welding, cutting, brazing, grinding or any work that could produce sparks or heat and may initiate a fire.

10. SITE RESTORATION & CLEAN UP:

a. The Contractor shall clean up the work site at the end of each workday, ensuring dust containment throughout the project.

b. Upon completion, the site must be returned to a condition equal to or better than its original state.

c. All trash, extra materials, dirt, debris, and other litter must be properly disposed of.

d. Final contract acceptance will only be granted upon approval of the site’s appearance by the Contracting Officer’s Representative (COR)

11. ENVIRONMENTAL COMPLIANCE: The Contractor shall ensure all discharges do not exhibit contaminates contrary to Base Elizabeth City Non-Significant User (Wastewater) Permit. Any flushes, backwashes and or slug loads shall be scheduled and reported to Base Environmental Compliance Office (ECO) Wastewater Permit Manager at least two weeks in advance. Wastewater associated with any maintenance or repair shall be quantified in maintenance schedule. Any waste as a result of the project shall either be recycled IAW CIM 16455.10 and the Base Pollution Prevention Plan or be disposed of IAW the Resource Conservation and Recovery Act (RCRA). Any Hazardous Waste shall be manifested off site with Base listed as the Generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of IAW the RCRA and all applicable federal, state (i.e., DOT) and local laws and ordinances. All work will be performed IAW the Base Spill Prevention Control and Countermeasures Plan, Clean Water Act (CWA) 40 CFR 112 and the Base Stormwater Pollution Prevention Plan (SWPPP). All chemicals required for this project shall be preapproved by the Base ECO Wastewater Permit Manager in Building 62. Safety Data Sheets (SDS) shall be provided to both the Base ECO and Safety offices, and proper storage shall be provided IAW 29 CFR 1910.1200. All installation related solid waste shall be removed from the Base after each working day. All activation flushes of the system shall be captured and disposed of IAW City of Elizabeth City Sewer Use Ordinance and USCG Base Industrial User Wastewater Permit. All extra chemicals and products shall be removed from the site upon work completion, as the Emergency Planning and Community Right-To-Know Act requires Coast Guard maintains an inventory of all Hazardous Materials located at the site. A laydown area as required and an Erosion and Sediment Control Plan, these shall be preapproved by Base ECO IAW the SWPPP. Laydown areas will be approved on a case-by-case basis by the Contracting Officers Representative and Base Environmental Compliance Office on non-vegetative areas only. Any damage to vegetated areas shall be repaired and reseeded by the Contractor. Nothing shall be discharged to a storm drain at any time during the project. All storm drains within range of a potential discharge shall be covered/sealed during installation and kept covered until the work has been completed and the system has been deemed fully operational and compliant with all applicable CG policies/plans/permits/laws/ordinances. All storm drains and waterways within range of a potential discharge shall be covered/sealed or protected by silt fence. All spills shall be reported to Base ECO (Chris Dunn) at (252) 267-9789 after containing and dialing (252) 335-6257 for Base Spill Response.

12. GOVERNMENT FACILITIES AND REGULATIONS:

a. The Contractor, including employees and sub-contractors, must familiarize themselves with and adhere to all Base/Unit regulations.

b. All personnel must remain within designated work areas, entering other locations only if required for their duties.

c. The worksite and project execution must be organized to prevent disruptions to normal operations.

d. Smoking is strictly prohibited inside any Coast Guard building and is only allowed in designated smoking areas.

13. CONTRACT TIMELINE: The Contractor shall provide all required information and complete the contract within the specified schedule, unless an extension is approved by the Contracting Officer. A workday is defined as any non-weekend and non-Federal Holiday.

a. Key Deadlines:

i. Submittals: Must be provided to the Contracting Officer within 10 calendar days after contract award.

ii. Review Period: The USCG will have 7 calendar days to review and respond to the Contractor.

iii. Delivery Schedule: A projected delivery schedule must be included in the proposal, with a firm delivery date submitted within 10 calendar days after contract award.

iv. Mobilization: The Contractor must mobilize to the site within 10 workdays upon receiving approval to proceed.

v. Work Completion: The removal and disposal of the existing fire alarm system and the installation of a new one must be completed and usable within 10 workdays of mobilization.

vi. Long Lead Time Items: If certain equipment or materials have long lead times, the Contractor may notify the Contracting Officer to request a modified delivery date.

14. TECHNICAL REQUIREMENTS: The Contractor shall provide all supervision, labor, equipment, parts, and materials to complete the removal and replacement of the existing fire alarm system, ensuring compliance with Base standards and applicable regulations.

a. Removal of Existing Fire Alarm System: The existing FCI-FC-72 Fire Alarm Control Panel and all associated devices—including pull stations, smoke detectors, and strobes—must be disconnected, removed, and disposed of properly.

b. Installation of New Fire Alarm System: The Contractor shall install a Monaco BTX M Fire Alarm Control Panel, ensuring compatibility with new components and Base standards. The following devices will be included:

i. Duct Smoke Detection System: (2) Housings, (2) Detectors, (2) Remote LEDs, (2) Remote Test Switches, (2) Test Coils

ii. Alarm and Notification Devices: (2) Pull Stations, (3) Mini-Monitor Modules, (15) Smoke Detectors, (1) 135°F Heat Detector, (1) 195°F Heat Detector, (17) 6” Detector Bases

iii. Audio/Visual Notification System: (12) “ALERT” Speaker Strobe Ceiling Mounts, (2) “ALERT” Strobe Ceiling Mounts, (2) Weatherproof Speaker Strobes (White)

iv. Additional System Components: (1) 710-072-01 LOC Cabinet, (1) Cabinet Record Document Storage, (2) Annunciators (Two-Message LED Emergency Display for In-Building MNS), and battery cabinets

v. New Batteries for the Fire Alarm Control Panel

c. Compliance and Technician Requirements:

i. The fire alarm system must be serviceable by Base fire alarm maintenance technicians and must not contain proprietary software restrictions.

ii. The Contractor shall provide written documentation of technician qualifications with the bid proposal.

d. Certification Requirements:

i. Fire Alarm, Detection, or Suppression Technicians must be NICET Level 3 certified in engineering technology.

ii. Fire Alarm Mechanics must be NICET Level 2 certified in Special Hazards.

iii. Electricians must be licensed and have at least two years of experience in fire alarm systems.

iv. Only factory-trained technicians may handle installation and operation. No interns, laborers, trainees, or apprentices are allowed to perform this work.

e. Wiring and System Testing

i. The existing 120VAC wiring, improperly routed with low-voltage wiring, shall be removed and reinstalled using red EMT conduit.

ii. All devices must be programmed and pre-tested (100%) in accordance with NFPA 72 and UFC-3-601-02. Magnets are prohibited in device testing.

iii. The system shall be installed per the National Electrical Code (NFPA 70) and manufacturer guidelines.

iv. The Contractor shall perform start-up, testing, and a 24-hour load test to verify proper operation.

f. Training and Documentation

i. The Contractor shall provide two training sessions for the Base Fire Inspector, and both shifts of the Fire Department.

ii. Complete as-built drawings for the new fire alarm system must be provided.

iii. Installation, operation, and maintenance manuals shall be submitted to the Contracting Officer’s Representative (COR) upon project completion.

iv. The Contractor shall provide a one-year warranty, covering equipment and labor from the startup date.

g. Work Schedule and Site Considerations

i. The Contractor should schedule a site visit to evaluate specifications before mobilization.

ii. All work shall be scheduled with the COR to ensure timely completion.

iii. The Contractor must comply with Federal, EPA, OSHA, and North Carolina state laws and regulations.

h. System Upgrade Overview

15. SUBMITTALS: Upon contract award, the Contractor must submit the following documents according to the specified timeline to ensure compliance with all material and performance specifications.

a. With Bid Proposal:

i. Project Manager qualifications, work experience, company credentials, and technician certifications

ii. List of similar government contracts complete.

b. Prior to Mobilization:

i. Work Schedule

c. Prior to Performing Work:

i. Fire Alarm Control Panel product data

ii. Pull Stations product data.

iii. Horn Strobes product data

iv. Remote Test Switch product data

d. After Completion of Work:

i. As-Built Drawings for the new fire alarm system

16. TESTING AND INSPECTION:

a. The Contractor must notify the Contracting Officer’s Representative (COR) at least two working days prior to conducting performance, inspection, and acceptance tests. All tests must be performed in the presence of the COR.

b. All installation, workmanship, fabrication, assembly, erection, examination, inspection, and testing must comply with applicable sections of 29 CFR 1910 and 1926.

17. REFERANCE DOCUMENTS:

a. Pictures of Building 10

b. Layout of Fire Alarm System

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