SOW_AVIATION CREW AND PASSENGER PERSONAL ACCIDENT INSURANCE.pdf

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL) U.S. Embassy – Lima, Peru

Aviation Crew and Passenger Personal Accident Insurance

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered pursuant to the TAA. An article is considered a product of a country only if it is a product of that country or if it has been, transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, transformed, and based solely on its integration into IT or other systems.

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government.

Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer.

These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

(Rest of Page Intentionally Left Blank)

SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative.

Proposals relating to this notice shall be accepted, via email to the Contracting Officer and Contract Specialist, through:

Closing Date and Time:

• 5:00 P.M. (local Washington D.C. time) on the following date: 30 June 2023

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

Name: Kelly L. Byers Title: Contract Specialist E-mail: Byerskl@state.gov

Name: Fabiola Carrero Title: Administrative Assistant E-mail: carrerofe@state.gov

All items shown shall be performed and/or delivered at the designated point(s) described, within the time specified. No other exceptions or qualifications exist.

mailto:Byerskl@state.gov mailto:carrerofe@state.gov

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

(Rest of Page Intentionally Left Blank)

SECTION 3

DESCRIPTION OF REQUIREMENTS

GENERAL

The INL Lima Aviation Program provides operational, safety, maintenance, and logistical training support designed to strengthen Peru’s National police (PNP)’s capability to conduct aviation-supported law enforcement counternarcotics operations to include coca eradication, drug interdiction and other law enforcement of rule of law support. The Aviation Program consists of twenty UH-1H II helicopters, one C-208B, and one B1900 aircraft.

DESCRIPTION

The International Narcotics and Law Enforcement Affairs Office (INL) of the U.S. Embassy in Lima, Peru has a requirement Death and Dismemberment Insurance to cover occupants (passengers and crew) of U.S. Government (USG) aircraft, which are operated by the Government of Peru (GOP). The policy will cover TWENTY-ONE (21) USG-owned, GOP-operated Huey I/Huey II helicopters, ONE (01) C-208 aircraft, and ONE (1) Beechcraft B-1900D. These aircraft fly throughout Peru including remote rural locations. The policy shall cover the crews and passengers during flight, and while boarding and disembarking the aircraft. Terrorist risk and police activity coverage shall be included in the policy.

THE SCHEDULE

1. TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

2. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature. The contract will base year from the date of the contract award, with four-options years to renew.

3. SPECIFICATIONS

Base Year (Pop: September 01, 2023 –August 31, 2024)

III. A. Standard Services - Base Year of Service - Estimated quantities subject to change though out the course of the contract year (The Base Year of the contract starts on the date of the contract award and continues for a period of 12 months.)

Description Estimated Yearly Qty

Unit Unit Price

USD

Monthly

Total Total Yearly Price USD

Aviation crew and passenger personal accident insurance

To cover Personal Accident and Medical Expenses for the Crew and Passengers of the aircraft as per Schedule of Aircraft whilst flying, including pre-flight, loading, flight and unloading operations, post flight activities, boarding and disembarking the aircraft. Coverage further includes temporary disability.

Maximum (23 aircraft )

Minimum (17 aircraft) each $ $ $

Base Year Grand Total for All Services

Option Year 1 (Pop: September 1, 2024 – August 31, 2025)

III. A. Standard Services - Base Year of Service - Estimated quantities subject to change though out the course of the contract year (The Base Year of the contract starts on the date of the contract award and continues for a period of 12 months.)

Description Estimated Yearly Qty

Unit Unit Price

USD

Monthly

Total

Passengers of the aircraft as per Schedule of Aircraft whilst flying, including pre-flight, loading, flight and unloading operations, post flight activities, boarding and disembarking

(23 )

Minimum (17) aircraft $ $ $

Option Year 2 (September 1, 2025 – August 31, 2026)

III. A. Standard Services - Base Year of Service - Estimated quantities subject to change though out the course of the contract year (The Base Year of the contract starts on the date of the contract award and continues for a period of 12 months.)

Description Estimated Yearly Qty

Unit Unit Price

USD

Monthly

Total

Passengers of the aircraft as per Schedule of Aircraft whilst flying, including pre-flight, loading, flight and unloading operations, post flight activities, boarding and disembarking

Minimum

Option Year 3 (September 1, 2026– August 31, 2027)

III. A. Standard Services - Base Year of Service - Estimated quantities subject to change though out the course of the contract year (The Base Year of the contract starts on the date of the contract award and continues for a period of 12 months.)

Description Estimated Yearly Qty

Unit Unit Price

USD

Monthly

Total

Passengers of the aircraft as per Schedule of Aircraft whilst flying, including pre-flight, loading, flight and unloading operations, post flight activities, boarding and disembarking

Minimum

Option Year 4 (September 1, 2027– August 31, 2028)

III. A. Standard Services - Base Year of Service - Estimated quantities subject to change though out the course of the contract year (The Base Year of the contract starts on the date of the contract award and continues for a period of 12 months.)

Description Estimated Yearly Qty

Unit Unit Price

USD

Monthly

Total

Passengers of the aircraft as per Schedule of Aircraft whilst flying, including pre-flight, loading, flight and unloading operations, post flight activities, boarding and disembarking

Minimum

In consideration of satisfactory performance of all scheduled services required under this Contract, the Contractor shall be paid a Firm Fixed Monthly-Price per Delivery Order in U. S. Dollars.

Base Year Total (Pop: September 01, 2023 –August 31, 2024)

Option Year 1 Total (Pop: September 1, 2024 – August 31, 2025)

Option Year 2 Total (Pop: September 1, 2025 – August 31, 2026)

Option Year 3 Total (Pop: September 1, 2026 – August 31, 2027)

Option Year 4 Total (Pop: September 1, 2027 – August 31, 2028)

GRAND TOTAL FOR BASE + ALL OPTION YEARS

3.2 CONTRACT TYPE:

Indefinite Delivery / Indefinite Quantity Contract

COR: FABIOLA CARRERO

3.3 WORK STATEMENT

I. DESCRIPTION:

The Contractor shall provide an Aviation Occupants’ Death and Dismemberment Insurance Policy for a period of one year to cover occupants of two hundred (200) seats (Crew & Passenger) of fifteen (21) USG-owned and GOP-operated Huey I/Huey II helicopters, one (01) C-208 aircraft, and one (1) Beechcraft B-1900D. The policy shall provide coverage to these 226 occupants with a maximum U.S. $50K benefit amount to cover death, dismemberment, and the permanent loss of use of the scheduled items for the crew and passengers of the aircraft whilst using the aircraft, including flight, preflight, loading, and unloading operations. The amounts are based on the benefit amount shown in the schedule below.

Loss of: Benefit Amount

(1) Life................................................................................................ 100% of benefit amount

(2) Both hands and both feet................................................................. 100% of benefit amount

(3) One hand and one foot................................................................. 100% of benefit amount

(4) One hand or one foot plus the sight of one eye........................... 100% of benefit amount

(5) Sight of both eyes.......................................................................... 100% of benefit amount

(6) Speech and Hearing....................................................................... 100% of benefit amount

(7) Speech or Hearing............................................................................ 50% percent of benefit amount

(8) One hand, one foot, or sight of one eye......................................... 50% of benefit amount

(9) Thumb and index finger of the same hand..................................... 25% of benefit amount

Loss of Use of: Benefit Amount

(1) Four Limbs..................................................................................... 100% of benefit amount

(2) Three Limbs..................................................................................... 75% of benefit amount

(3) Two Limbs........................................................................................ 66% of benefit amount

(4) One Limb......................................................................................... 50% of benefit amount

As part of the Bilateral Agreement of Technical Cooperation (BATC), signed between the

Government of the United States of America and the Ministry of Foreign Affairs of the Government of Peru, designated Project of Narcotics Control (Project 013601-0102), the Government of the United States of America has provided, on loan, to the Government of Peru, twenty-one (21) Huey I/Huey II helicopters, and jointly operate one (01) C-208, one (01) PC-6, and one (01) Beechcraft B-1900D. The coverage of this policy extends to all occupants (crew or passengers) flying in the insured aircraft.

II. SPECIFICATIONS

A. INSURANCE COVERAGE PER OCCUPANT

a) Death and dismemberment coverage, maximum per person based on Description I

USD $50,000

B. AIRCRAFT INFORMATION: QUANTITY OF HELICOPTERS:

1. Twenty-one (21) helicopters manufactured by Bell, Huey I/Huey II single turbo-prop engine.

2. Quantity of planes:

One (01) plane manufactured by Cessna: Model C-208, Caravan, single turbo-prop engine with the following identification number as indicated in its certificate:

PNP-245 208B0684 Cessna Caravan Single Turbine Engine Turbo Prop

One (01) plane manufactured by Beechcraft: Model B-1900D, double turbo-prop engine with the following identification number:

N-85516, UE-61, Beechcraft 1900D.

C. AREA OF OPERATION: These aircraft are based in Pucallpa and operate nationwide. The B-

1900D may be used to support operations throughout Central, South America, and even to the United States.

D. RATE FLIGHTS PER MONTH/YEAR:

Type of aircraft No. of Engine No. of hours per month No. of hours per year Huey II 1 291.6 3500 Cessna C-208 1 41 400 Beechcraft B-1900D 2 492 300

E. QUANTITY OF SEATS AND CHART:

Quantity of seats: The Huey II helicopters have a total of thirteen (13) seats as follows: three to four (3-4) crew member seats; pilot, copilot, crew chief/gunner, an evaluator/instructor, and seating for nine to ten (9-10) more occupants. Seating not to exceed thirteen (13) seats in total. The Cessna Caravan C-208 carries a crew of two (2), and seating for up to eight (08) passengers. The B-1900D carries a crew of two (2), and seating for up to nineteen (19) passengers. Seating not to exceed nineteen (21) seats in total.

Chart showing maximum quantity of people to be insured based on aircraft occupancy:

Item Type of Aircraft Total Seats

1 UH2 195

2 C208B 10 3 B1900D 21

F. PILOTS RECORD IN HOURS: The Command pilots of the Air Police/PNP (DIRAVPOL) have more than 500 hours of flight time in this type of helicopter, with the most experienced having as much as 3,000 hours of flight time. The pilots of INL and/or AAR WASS that perform as instructors have more than 3,000 hours of flight time. All the pilots and copilots have received official military training in an authorized military training center (i.e., US Army Aviation Center, US Air Force Training), or attended an official military training center in Peru (i.e., Fuerza Aerea del Peru (FAP), etc).

G. MAINTENANCE OF THE AIRCRAFT: The maintenance of the helicopters is conducted by mechanics of the Air Police under supervision and quality control by advisors of INL and AAR WASS. All the mechanics have received training in authorized US training centers or authorized training in Peru. The Huey I/Huey II fly an average of 6,840 hours per year. The Cessna Caravan C-208 and Beechcraft B-1900D airplanes are maintained by PNP and US contracted personnel and fly an average of 600 hours per year.

H. All prices are to be stated in U.S. dollars. All payments to the Contractor will be made in U.S.

dollars.

I. Aviation Occupants’ (Crew and Passenger) Death and Dismemberment Insurance Policy to be solicited shall be according to International Standards.

J. The policy shall cover all crew and passengers during all phases of flight operations, including boarding and disembarking the aircraft. The policy shall cover passengers and crewmembers during pre-flight, loading, flight and unloading operations., K. The compensation will be paid in U.S. dollars (U.S. $) to the beneficiary as instructed by the

American Embassy, Lima/INL. Checks shall be issued in the name of the beneficiary. Checks shall be handed to the American Embassy, Lima/INL. INL will oversee providing the check to the beneficiaries through the institutions to which they belong.

L. Both the broker and the insurance company shall advise INL on a regular basis of how well the policy is matched with INL requirements, and shall suggest, as appropriate, any modifications or adaptations that may improve the policy/product. The policy shall be sufficiently adaptable to ensure that INL maintains the optimal coverage and best terms and conditions, in the interest of supporting the Narcotics Control Project. The policy shall also allow for any changes in aircraft quantities and types. The broker and the insurance company shall provide INL with personalized attention and immediate and opportune service, 24 hours a day, 365 days a year.

To this effect the broker and the insurance company shall provide name, e-mail, phone, cell phone, and fax numbers, address, and other information of a Point of Contact (POC).

M. The Contractor must be able to demonstrate that it has the necessary resources to provide timely services at an elevated level of quality in areas throughout Peru including undeveloped areas of country lacking infrastructure, such as roads and cellular service.

6. ADDITIONAL REQUIREMENTS

6.1 DELIVERY SCHEDULE:

Insurance policy shall be delivered via email by carrerofe@state.gov

7. ACQUISITION METHOD

The U.S. Government is conducting this acquisition as a Full and Open Competition utilizing the procedures of FAR Part 6.

8. AWARD TYPE:

The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order for the requirements identified in this RFQ. The FFP price shall include all direct and indirect costs, profit, shipping/delivery charges, export requirements, insurance, etc. The price will not be subject to adjustment after award.

9. PAYMENT TERMS

Net 30 days, upon satisfactory receipt of goods or provision of services and receipt of an accurate invoice.

10. EVALUATION CRITERIA AND FACTORS

This is a firm –fixed contract based on indefinite deliverable / indefinite quantity amounts based on lowest price technically acceptable evaluation criteria.

The Government reserves the right to reject proposals that are unreasonably low or high in price.

The Government will determine acceptability by assessing the offeror's compliance with the terms of the RFQ.

mailto:carrerofe@state.gov

The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

Adequate financial resources or the ability to obtain them.

Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments.

Satisfactory record of integrity and business ethics.

Necessary organization, experience, and skills or the ability to obtain them.

Necessary equipment and facilities or the ability to obtain them; and Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

11. QUALIFICATIONS OF OFFERORS

Offerors/quoters must be technically qualified and financially responsible to quote for this solicitation. At a minimum, each Offeror/Quoter must meet the following requirements:

(1) Be able to understand written and spoken English and Spanish.

(2) Have an established business with a permanent address and telephone listing.

(3) Be able to demonstrate 10 years prior experience with suitable references.

(4) Have the necessary personnel, equipment, and financial resources available to provide the items solicited.

(5) Have all licenses and permits required by local law.

(6) Meet all local insurance requirements.

(7) Have no adverse criminal record; and

(8) Have no political or business affiliation which could be considered contrary to the interests of the United States.

(9) Fuel and fuel transportation services must be insured.

(10) Vendor must be registered on SAM.GOV

The International Narcotics and Law Enforcement Affairs Office (INL) of the U.S. Embassy in Lima, Peru has a requirement Death and Dismemberment Insurance to cover occupants (passengers and crew) of U.S. Government (USG) aircraft, which are operated b...