SOW Autopsy Equipment for Morgue Tegucigalpa.pdf

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL) U.S. Embassy – Tegucigalpa, Honduras

Autopsy Equipment for donation to the Forensic Medicine Directorate

Pathology Morgue in Tegucigalpa

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems.

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

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SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked.

Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

Name: Kelly L. Byers Title: Contract Officer E-mail: byerskl@state.gov

Name: Paola Arevalo Title: Contracting Officer Representative E-mail: ArevaloPL@state.gov mailto:ArevaloPL@state.gov

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

Proposals relating to this notice shall be accepted, via email to the Contracting Officer and Contract Specialist, through:

Closing Date and Time:

• 5:00 P.M. (local Washington D.C. time) on the following date: XX Xxxxx 2022.

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

2.5 MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

2.6 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

2.7 SPECIFIC SUBMISSION INSTRUCTIONS

a. Quotes should be written in English and prices must be reflected in dollars.

b. Vendors shall limit the number of pages to no more than fifteen (15), 12 Point Font, Times New Roman, pdf.

c. Proposals relating to this notice shall be accepted, via email to the Contracting Officer and Contract Specialist referenced in section 2.2, via email.

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SECTION 3

DESCRIPTION OF REQUIREMENTS

GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet these goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

The INL-H Section of the US Embassy Tegucigalpa, Honduras, provides assistance to the host government to develop and implement effective counter narcotics, anticrime, and border control programs. INL-H works closely with US law enforcement agencies to ensure that Honduras has the training and the tools needed to combat illicit drug traffic and transnational organized crime.

INL also works with various Government of Honduras (GOH) institutions including Public Ministry, the Secretariat of Security and its various specialized units, Supreme Court of Justice.

DESCRIPTION

The International Narcotics Affairs Section (INL - U.S. Embassy, Honduras) requires autopsy equipment, as provided in the specifications attached to enhance the evidence analysis capacity of Government of Honduras forensic morgue. This support will assist both the United States and Honduran Governments’ ongoing efforts towards reducing transnational organized crime through technical assistance to judicial system actors including forensic analysts. This effort will result in more efficient processes for evidence analysis which would impact the productivity of the pathology section, and the delivery of accurate evidence results to justice agents in the prosecution of crime. The contractor shall provide equipment to supply INL Honduras with laboratory equipment brand name or equal, and its installation in Tegucigalpa, Honduras and shall ensure to include a warranty/guarantee statement.

THE SCHEDULE

1. ACQUISITION METHOD

The U.S. Government is conducting this acquisition as a Simplified Acquisition Procedure with Full and Open Competition.

1.1 TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. This purchase request is under NAICS Code: 339113 - Surgical Appliance and Supplies Manufacturing.

2. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until all equipment is received and accepted by the U.S. Government in accordance with the contract delivery date NLT one hundred and thirty-four (134) calendar days after receipt of award).

3. SUPPLIES AND PRICING

The Contractor shall provide to the U.S. Government the equipment in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety.

Additionally, the Contractor shall perform the pre-delivery inspection of the equipment and deliver them to the location set forth in Section 8, Place of Delivery, of this SOW. The firm fixed price shall include the equipment, pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country. The firm fixed price shall include the equipment, its delivery and installation.

3.1 SPECIFICATIONS

Line item

Description UOM Quantity

1 Uninstallation of six existing autopsy tables and four wall mounted work stations.

a. uninstallation of the existing autopsy tables and work stations

b. no transportation to other locations will be needed.

lot 1

2 Stationary Pedestal Autopsy Table- Mesa de Autopsia de Pedestal Must comply with the following to be acceptable:

a. Stainless Steel Construction: AISI-304

b. Removable stainless steel, perforated body supports

c. Single compartment sink basin with drain strainer

d. Drainage System

e. Stainless Steel Faucet (Hot/Cold Water) with gooseneck spout

f. Spray Hose with PVC Cover, 3 meters of flexible hose

g. hydro-aspirator with 3 meters of hose

h. Plastic Head/neck support

i. Fixed Pedestal Structure

j. Integrated millimeter ruler

k. Dimensions: (W)80-82 x (L)260-264 x (H) 86-

88 cm. approximately

l. Weight capacity: 250kg.

m. Separate areas: Washing and work surface

n. Waste disposal, Heavy Duty 1/2 HP, with switch (triturador de residuos)

o. One GFCI duplex receptacle with waterproof cover each 6

3 Endload/Sideload Portable Cadaver Scissor Lift with Rollers - Sistema De Elevación Y Transporte Hidráulico De Cuerpos De Carga Frontal y Lateral Must Comply with the following to be acceptable:

a. Stainless Steel Construction Tray: AISI-304

b. Load Capacity: 250kg

c. Endload and Sideload

d. Hydraulic Operation

e. Swivel castors with brake

f. with rollers for loading action

g. minimum height of 15.25in/38cm and provide access to the top of storage racks at 79in/200cm

h. stainless-steel tubular sections

i. scissor action

j. latches to secure load

k. Accomdates body trays up to

24" wide each 1

4 Wall Mount Autopsy Station, Center Sink with an Economy Dissection Table - "Estacion de Trabajo para Autopsia, Montable en Pared con Mesa de Disección"

a. Stainless Steel Construction: AISI-304

b. Wall mount

c. Single Compartment Sink with drainage

d. Instrument drawers (2)

e. Heavy-Duty Commercial waste disposer

1/2HP with switch each 2

f. Light fixtures over work areas

g. Deluxe aspirator

h. GFCI duplex receptacle with waterproof cover

(4)

i. Hot and cold water fixture with stainless steel goose-neck faucet and handles

j. Flexible Spray Hose with cold water control valve

k. Dimensions: (W)74-80 x (L)264-289 x (H) 86-

140 cm. approximately

l. GFCI duplex receptacle w/ waterproof cover

m. Cart-to-sink locking mechanism

n. Includes a stainless steel dissection table with one (1) drain, four (4) casters, compatible with the cart-to-sink locking mechanism of the wall mount autopsy station.

5 Wall Mount Autopsy Station, Center - "Estacion de

Trabajo para Autopsia, Montable en Pared "

o. Stainless Steel Construction: AISI-304

p. Wall mount

q. Single Compartment Sink with drainage

r. Instrument drawers (2)

s. Heavy-Duty Commercial waste disposer

1/2HP with switch

t. Light fixtures over work areas

u. Deluxe aspirator

v. GFCI duplex receptacle with waterproof cover

(4) each 2

w. Hot and cold water fixture with stainless steel goose-neck faucet and handles

x. Flexible Spray Hose with cold water control valve

y. Dimensions: (W)74-80 x (L)264-289 x (H) 86- 140 cm. approximately

z. GFCI duplex receptacle w/ waterproof cover

aa. Cart-to-sink locking mechanism

bb. Do not include dissection table

6 Shelves for Mortuary Rack System - "Sistema de

Racks para Almacenaje de Cuerpos" Must comply with the following to be acceptable:

a. Stainless steel construction shelves: AISI-

b. Portable with swivel castors with brake

c. with rolls for easy tray action,

d. Four tier

e. with tray latches to secure trays

f. for use inside of a cold room.

g. Dimensions: 203cm long, 67cm wide and 164cm high

h. Must allow trays 62cm-24in wide

i. Endload each 4

7 Stainless steel body trays 24in –“Bandejas de acero inoxidable para cuerpos de 24pg” Must comply with the following to be acceptable:

a. Stainless steel construction shelves: AISI-each 52

b. Dimensions: 198-201cm long x 62cm wide and 7cm high

c. with hand slots or holding bars and without a drain hole.

d. 36 units are for existing shelves and 16 units are for the new shelves requested on line item 6.

8 Installation on-site in Tegucigalpa, Honduras

a. Once the equipment is on-site at the location, the vendor shall place and assemble all the equipment listed above according to the layout plan.

b. Vendor must ensure all items are assembled and working properly.

c. Vendor must do a clean up and dispose of all packaging and debris.

d. Plans of the location can be found in Annex 1.

e. Please attach a waterproof laber in all the items that is visibly located and does not hinder the handling, operation or data that includes the following information:

a. Equipment name

b. Date of installation

c. Warranty Period

d. Supplier

e. Supplier Telephone number lot 1

9 Training on use of the equipment

a. Topics to be covered during the training:

o Instruction for setup of equipment o Description of the features of each equipment o Step by Step Instructions on use lot 1 o Safety Warnings o Instruction on Cleaning, Care and Repair o Contact info for Warranty o Testing of the equipment by trainees.

o Questions and Answers from trainees.

3.4 ADDITIONAL REQUIREMENTS

• Specification sheets of each item are required. Electric and plumbing requirement must be included in specification sheets.

• Manuals of use and care should be provided – Contractor shall furnish manuals in Spanish (PDF or print) (two total).

4. WARRANTY

In accordance with the Contractor’s proposal, the subject equipment shall be covered by the manufacturer’s standard warranty of 12 months (one year) without limit of hours. It should also cover any defect or deficiency that may occur during normal use. Should provide phone or email technical support during warranty period to resolve questions related to operation of equipment.

A written warranty should be provided.

5. PREPARATION FOR DELIVERY

The equipment shall be clean, in new condition and must be in the normal operating ranges.

The Contractor shall consolidate the entire shipment to prevent loss and misdirection. Any lost or damaged items during shipment shall be replaced by the contractor upon notification.

Packaging and preservation shall be in accordance with (IAW) best commercial practices to enable shipment to final destination without repacking or incurring damage during shipment and handling.

One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

All orders are ultimately intended for an overseas destination. If the shipment shall involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15: “Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard.

6. MARKING AND SUBMISSION OF DOCUMENTS

6.1 Consignee in documentation:

Embajada Americana

RTN 08019999408358

Attention: INL Office

The Bill of Laden must describe each equipment with the make, lot number, model, serial number, country of manufacturing, quantity, price unit and totals where applicable.

7.DELIVERY SCHEDULE

All equipment shall be delivered to the address provided on Section 8, Place of delivery as soon as possible (ASAP) but no later than (NLT) one-hundred and twenty (120) calendar days from receipt of the award notification. Install of the equipment shall be made within seven (7) days after delivery of the equipment, and the training on use shall be made within seven (7) days after installation. For a total period of performance of one-hundred and thirty-four

(134) calendar days.

8. PLACE OF DELIVERY AND INSTALLATION

The Contractor is responsible to delivery of the equipment and install it according to manufacturer indications, in the following address:

Direccion de Medicina Forense Sección de Morgue de Patologia

Centro de Medicina Legal y Ciencia Forenses Calle La Salud, Atrás del Hospital Escuela

Tegucigalpa, MDC, Honduras

9. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Honduras The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, shall be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which may apply

The Contractor’s must include and arrange all local, port handling and other fees associated with delivery to the destination.

9.1. EXPORT LICENSE

If an export license is required, delivery shall be within thirty (30) calendar days after receipt of export license, and export license application shall be accomplished expeditiously after award.

10. INSPECTION AND ACCEPTANCE

The inspection and acceptance of the equipment shall be performed by the U.S.

Government upon the delivery to the address provided on Section 8. All equipment delivered shall conform exactly to the standard described in Section 3.

If the items or some item does not fulfill requested technical specifications, INL shall return the items to vendor with no cost to INL Honduras. The vendor shall evaluate and replace returned items with no transportation cost to INL.

INL will have two (2) business days to inspect and accept all items. The designated representative of the US Embassy in Honduras will be responsible for carrying out at least the following checks of the required elements:

i. Quantities

ii. Compliance with the offered technical specifications

iii. Correct conditions of the required elements

The payment to the Contractor shall be made following satisfactory inspection and acceptance of products by the Office of INL in Tegucigalpa, within thirty

(30) days after electronic submission of invoice using the Invoice Processing Platform (IPP) at www.ipp.gov.

11. EVALUATION FACTORS FOR OFFERORS

The following are the evaluation factors for proposals sent by the bidders:

a) DESCRIPTION: Complete and clear description of the item being quoted;

which must comply with the requested technical specifications as per Statement of Work.

• Technical Specification Sheets are required,

• Electric and plumbing requirement must be included in technical specification sheets.

b) PRICE: For evaluation purposes, the price will be determined by multiplying the offered prices times the quantities stated in the schedule, and arriving at a grand total, including all options, if any.

• Award will be made to the lowest priced, technically acceptable, responsible quoter.

• The Government reserves the right to reject quotations that are incomplete, non-compliant with the terms of this solicitation, or that are unreasonably high in price.

c) DELIVERY DATE: The Government will evaluate that the proposed delivery time frame complies with section 7, Delivery Schedule.

d) PAST PERFORMANCE: A list of contracts within the last five (5) years for the provision and installation of Autopsy Equipment or Laboratory Equipment.

The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

d) SAM: Unless an exception in FAR 4.1102 applies, a quoter must be registered in SAM (www.sam.gov) to be eligible for award. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered quoter. Quote must include the Unique Entity Identifier Number.

ANNEX 1 – ACTUAL PLANS IN AUTOPSY ROOM

ANNEX 2- PROPOSED PLANS WITH NEW EQUIPEMENT IN AUTOPSY ROOM

ANNEX 3 – ACTUAL PLANS FOR COLD ROOMS

ANNEX 4 – PROPOSED PLANS WITH NEW EQUIPMENT FOR COLD ROOMS