SOW Audiology Equipment Calibration.docx

Department of Defense Defense Health Agency Statement of Work

CALIBRATION OF AUDIOLOGY EQUIPMENT CONTRACT

15 April 2024

Naval Health Clinic Oak Harbor Hearing Conservation Department Oak Harbor, WA

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide an annual calibration contract for:

Scope: The Contractor will ensure technicians calibrating Navy Audiology equipment are certified and comply with or accredited to International Organization for Standardization/International Electro technical Commission 17025 "General Requirements for the Competence of Testing and Calibration Laboratories" or American National Standards Institute/National Conference of Standards Laboratories Z540.3 "Requirements for the Calibration of Measuring and Test Equipment" standards.

Ensure a hard copy of the calibration certificate for each piece of equipment is provided to the Biomedical Shop upon completion of the calibration. The calibration certificate must include a statement that indicates the calibration complies with American National Standards Institute/National Conference of Standards Laboratories Z540-1-1994 and International Organization for Standardization 17025 standards. Instruments used to calibrate TMDE must be calibrated using measurement standards whose values are traceable to the National Institute of Standards and Technology.

1.1.1 Period of Performance (PoP):

Base Period: 6/1/2024 - 5/31/2025 Option Period 1: 6/1/2025 - 5/31/2026 Option Period 2: 6/1/2026 - 5/31/2027 Option Period 3: 6/1/2027 - 5/31/2028 Option Period 4: 6/1/2028 - 5/31/2029

1.2 Administrative Specifications

1.2.1 Place of Performance: The work shall be performed at Naval Health Clinic Oak Harbor Hearing Conservation Department, Oak Harbor, WA

1.2.2 Recognized Federal holidays: The contractor is not required to perform services on any (observed) Federal Holiday.

1.2.3 Hours of operation: The contractor is responsible for conducting business Monday through Friday between 7:30 am - 4:00 pm except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons.

1.3 Contractor Identification

1.3.1 Contractor personnel performing services in a contractor capacity in a Government facility is required to possess and wear an identification badge that displays his or her name and the name of their company. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the Government understands that the person is contractor support personnel.

2.0 SPECIFIC TASKS

2.1 Detailed Work Requirements: The contractor shall provide the following support:

· Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS perform the calibrations of all work performed under this contract.

· The contractor has will ensure the technician(s) have the proper state and local identification to conduct on-site visits and have no warrants or activities that will inhibit access to the Naval Air Station Whidbey Island to perform the calibrations.

· The frequency of the on-site visits will be once a year during the month of JUNE.

· The contractor will schedule each on-site visit with the Biomedical Shop at the minimum two (2) weeks prior to the date scheduled.

· Contractor shall provide calibration certificates.

· The calibration certificate must include a statement that indicates the calibration complies with American National Standards Institute/National Conference of Standards Laboratories Z540-1-1994 and International Organization for Standardization 17025 standards

2.2 Travel and Related Expenses: Contractor will be responsible for all expenses expended not notated in this contract. If at any time, it is found that repairs are needed to complete a successful calibration, and these repairs do not fall under any CLIN in this contract, the Biomedical Repair Department will be notified.

During this time no repairs will be conducted, and the Biomedical Repair Department will contact appropriate department for approval. If approval is denied, no more work is to be completed. It will be the responsibility of the Biomedical Repair Department to complete repair.

2.3 Liability: The government retains ownership to title of any equipment taken for manufacturer maintenance.

The Contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God.

Contractor is responsible for any loss or damaged to the equipment that occurred during servicing.

2.4 Utilities: Contractor may use government utilities, (e.g. electrical power, compressed air, and water) which are available and required for any service performed under this contract. The contractor, to ensure compatibility with building’s utilities, must notify Biomed before plugging in personal equipment.

2.5 Access To Equipment: Contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission in received from on duty personnel responsible for such equipment.

2.6 Government Personnel: Naval Health Clinic Oak Harbor employees will not perform maintenance or attempt repair to equipment while such equipment in under the purview of this contract unless agreed to in writing by the contractor.

2.7 Labor: All compensation for labor 7:30 am - 4:00 pm local PST time in included in the contract price. Any labor performed outside of thin timeframe in not included in the contract pricing. If services become necessary to be performed beyond 4:00 pm, Naval Health Clinic Oak Harbor Biomedical Repair Division shall be notified prior to performance. Parts and materials: All compensation for parts and materials in included in contract price.

2.8 Contractor Check-In/Check-Out: Contractor in required to report to the Biomedical Repair Branch, upon access to the base for signing in at the LOG BOOK during the hours of 7:30 am - 4:00 pm, Monday through Friday, prior to and upon completion of any service performed.

POC FOR BIOMEDICAL REPAIR DEPARTMENT:

Ms. Kathryn Kelley:

Advanced Biomedical Engineering Technician Support Naval Health Clinic Oak Harbor, Oak Harbor, WA. Biomedical Engineering Branch. Bldg. 993, Room 359A.

Phone number: 360-257-9950.

Email: usn.whidbey-island.nmrtc-oharbor.list.biomed@health.mil

2.9 Field Service Reports: Contractor shall provide a completed field service report to Biomedical Repair Department via e-mail at usn.whidbey-island.nmrtc-oharbor.list.biomed@health.mil within 48 hours of completion of calibrations:

Field Service Report is to include the following:

Institute/National Conference of Standards Laboratories Z540-1-1994 and International Organization for Standardization 17025 standards

3.0 POINTS OF CONTACT

3.1 Points of Contact:

Technical:

Kathryn Nikole Kelley Adv BMET 3475 N. Saratoga St.

360.257.9950 Kathryn.n.kelley.civ@health.mil

Contracts:

Danielle Patterson Contract Specialist, DHA WHOCD Delta Branch danielle.l.patterson3.civ@health.mil

Kenneth Harmon Contracting Officer, DHA WHOCD Delta Branch kenneth.d.harmon.civ@health.mil image4.png image1.png image2.png image3.png