SOW_Attachments_1-5.pdf

ATTACHMENT No. 1:

VESSEL AND ROV CHARACTERISTICS

1. GENERAL VESSEL CHARACTERISTICS OFFEROR

RESPONSE

Vessel Name

USCG Registration No.

Vessel Owner/Manager

Vessel Owner/Manager Contact Information (Office and cell numbers, email address)

Location and Dates Vessel Available for Pre-award Inspection

Hull Type

Year Built

Vessel Length (LOA)

Vessel Length (Registered)

Vessel Draft

Vessel Beam

Gross Register Tonnage (GRT)

Fuel Capacity (gal)

Cruising Speed (in good weather conditions)

Range (nmi)

Endurance (continuous days)

When was the vessel last used for research?

2. MAIN & AUXILIARY POWER

Main Engines (No.)

Main Engines Mfg. & Model

Main Engines Total HP (continuous)

Propeller Nozzle (Y/N)

Variable Pitch Propeller (Y/N)

Auxiliary Engines (Quantity)

Auxiliary Engines Mfg. & Model

Auxiliary Engines HP

Auxiliary Engines kVA or kW

3. EQUIPMENT AND GEAR

Are there lifting winches (gilsons) available? How many?

Lifting Winch #1 Mfg. & Model

Lifting Winch #1 Wire Capacity (incl. wire diameter)

Lifting Winch #2 Mfg. & Model

Lifting Winch #2 Wire Capacity (incl. wire diameter)

When was the wire on each winch last replaced?

Cranes (Number)

Location of Crane #1

Rated (Static) Lifting Capacity of Crane #1

Outboard Lifting Distance of Crane #1

Location of Crane #2

Rated (Static) Lifting Capacity of Crane #2

Outboard Lifting Distance of Crane #2

Is there a communication system between wheelhouse and working deck (Y/N)?

4. DECK, OFFICE AND STORAGE SPACES

Approximate clear deck area available for working up samples (including space for sorting table) (sq. ft.)

Where is the protected area for biological data collection (for example, shelter deck(s), wave wall, area behind deck house, etc.), and what is the area (sq. ft.)

Is/Are there seawater hose(s) available on deck (Y/N)? Please describe Is there access to freshwater on deck (Y/N)?

Is there access to DI water on deck and/or in lab space (Y/N)?

Are there electric outlets on deck and how many?

What is the voltage of the electric power supply?

Is the area proposed for scientific work on deck sufficiently lighted?

(Y/N) What is the approximate area of dry storage available in the deckhouse

(cu. ft.)?

Is there freezer space available for storage of biological samples (Y/N)? If Yes, what is the approximate freezer area (cu. ft.)?

Is the freezer space for samples separate from the food stores (Y/N)?

Where is the office space located and what is the area of this space (sq.

ft.)?

Are electrical outlets and sufficient amperage available in the proposed office space (Y/N)?

How many desks are in the office space and what is the size (sq. ft.) of each?

Is there a dry area of at least 10 sq. ft. for charging electronics (in addition to the area required for office space (Y/N)?

Is there a suitable space for the storage of hazardous materials (ethanol, formaldehyde) (Y/N)?

Where is the clear desk or counter space in the wheelhouse for Govt.

computers, printer, GPS and what is the area (sq. ft.)?

5. NAVIGATION AND FISHING ELECTRONICS

GPS #1 Make and Model

GPS #2 Make and Model

GPS Plotter Make(s) and Model(s)

Radar #1 Make, Model, and Range

Radar #2 Make, Model, and Range

Depth Sounder #1 Make, Model, Range, Frequency

Depth Sounder #2 Make, Model, Range, Frequency

Depth Sounder #3 Make, Model, Range, Frequency

List of other navigation and electronic equipment beneficial to the survey and research.

Dynamic Positioning (DP) System Make, Model, Classification

ES60 38-kHz echo sounder system: single or split beam transducer?

Additional 120 kHz ES60 echo sounder system? Splitbeam?

6. COMMUNICATIONS

EQUIPMENT

Radio #1 Type, Make, Model, Synthesized (Y/N)

Radio #2 Type, Make, Model, Synthesized (Y/N)?

Radio #3 Type, Make, Model, Synthesized (Y/N)?

Radio #4 Type, Make, Model, Synthesized (Y/N)?

Type of emergency power back up

INMARSAT C or Fleet Broadband Number, Make, and Model

Satellite Telephone Number, Make, and Model

Cellular Telephone Number, Make, and Model

Vessel's Radio Call Sign

7. SCIENTIFIC STAFF AND CREW

ACCOMMODATIONS

Total number of heads and number available for use by scientific staff Total number of showers and number available for use by scientific staff What is the size (sq. ft.) and seating capacity of the galley/mess area?

Freshwater storage capacity (gal)

Freshwater making capacity (gal/day)

Is the freshwater maker operational (Y/N)?

Number of functional clothes washers?

Number of functional clothes dryers?

How many bunks are available for crew and scientific staff?

How many 1-bunk rooms will be assigned to scientific staff?

How many 2-bunk rooms will be assigned to scientific staff?

How many 3-bunk rooms will be assigned to scientific staff?

How many 4-bunk rooms will be assigned to scientific staff?

Location and size (sq. ft.) of refuse storage area.

Is there a trash compactor (Y/N)?

List any other staterooms not listed above available to scientific staff or other features related to vessel accommodations that would benefit the scientific staff and crew.

8. SAFETY

EQUIPMENT

Number and manufacturer(s) of immersion suits

How many functioning EPIRB’s? (list by class)

Is a stability letter/report attached (Y/N)?

Is there a functioning watch alarm system available?

Names of crew with survival and firefighting training:

Names of crew with skiff handling experience:

Other Safety features: (i.e. alarms, firefighting system, emergency communications, etc.):

Is a gangway or other system available for safe boarding/debarking (Y/N)?

9. OTHER VESSEL FEATURES RELEVANT TO REQUIREMENT

10. VESSEL CONFIGURATION

Submit vessel blueprints, scale drawings, or imagery that clearly show the locations and layout of the following contract requirements (photographs or video recordings showing any or all of the requested areas are also requested and encouraged, though not required):

Deck Layout: winches, reels, cranes or booms, proposed placement of ROV and accompanying containers, covered protected deck area for collecting biological data and proposed location of wet/dry lab space and tables, location of salt water hose, location of freshwater hose or access, and hatch combings and other significant obstructions.

Deckhouse Layout: bunk arrangements, office space, galley arrangement, freezer space for scientific samples, heads and showers, bridge, and bridge layout and desk/counter area on bridge.

11. ROV CHARACTERISTICS

Provide a narrative description and specifications of the proposed ROV system, including the manufacturer and model, certified operational depth rating, launch and recovery system (LARS), video and imaging capabilities, sampling equipment, data recording capabilities, and any additional features relevant to meeting the requirements of the Statement of Work. Please include details of most recent operational dates, depths, and when ROV was last serviced or tested. Offerors may supplement the narrative with manufacturer specifications, brochures, photographs, diagrams, or other supporting documentation.

ATTACHMENT No. 2:

MASTER/CREW WORK EXPERIENCE

(One sheet for each crewmember)

Crewmember Name:

Position Charter Vessel Name_________________________________

Dates Vessel Name Responsibilities Specialized Experience*

ATTACHMENT No. 3:

CODE OF CONDUCT

CHARTER VESSEL SAFETY

The owner/operator of a vessel under NOAA charter is responsible to crew and maintain the vessel to include all safety gear and equipment in accordance with all applicable federal, state and local laws.

Research Vessel charter to conduct NOAA fisheries research: Shall adhere to the safety regulations as set forth in Coast Guard rules effective on September 15, 1991, and as provided for under 46 CFR Subchapter U, 46 CFR Part 28, and Part 188 - General Provisions - related to commercial research vessels/oceanographic research vessels (ORVs)) or subsequent additions or revisions. These regulations require that specified vessels be equipped with a variety of safety features and equipment.

A Coast Guard inspection of the vessel based on an interagency agreement between National Marine Fisheries Service (NMFS) and the Coast Guard or 46 CFR Part 28 will be required prior to performance. In addition to the requirements of 46 CFR Part 28, the Coast Guard inspection will require conformance with standards for lifesaving and firefighting equipment in the Rules for Small Passenger Vessels, which exceed the requirements of 46 CFR Part 28. Issuance of the notice to proceed by the Government is conditioned upon the successful completion of the mandatory Coast Guard inspection contained in this contract. Failure of the Contractor to successfully complete the inspection requirements shall be grounds for termination of this contract. Conformance with present regulations for commercial research vessels requires that the master or an individual in charge of the vessel ensures that safety drills and instruction are conducted at least once a month (46 CFR 28.270). Following personnel changes, safety orientations must be given to each individual on board that has not received the instruction or has not participated in the drills, prior to continuation of vessel operations. The contractor shall conduct such safety orientations prior to sailing on each cruise leg. Due to the frequent wholesale exchange of scientific personnel at cruise breaks, it is recommended that a full drill be completed early in each cruise leg even if less than a month has elapsed since the last drill. Each vessel must also have all required emergency instructions posted (46 CFR 28.265).

Passengers are not permitted to be transported aboard NOAA chartered vessels for any reason without review and approval from the Contracting Officer in consultation with the chief scientist. No individuals shall be aboard the vessel without NOAA’s authorization. Exceptions to this requirement are permitted for the purposes of rescuing and saving life at sea.

POSSESSION OF LIQUOR/ILLEGAL DRUGS

During the charter period, the possession or use of intoxicating liquor and/or illegal drugs by any person is not permitted and may be grounds for termination of this contract by the Government. The Contractor shall comply with the requirements to maintain a Drug Free Workplace contained in FAR 52.233-6.

HAZARDOUS MATERIALS

The Contractor shall maintain a current library of Material Safety Data Sheets (MSDS) for all hazardous materials aboard the vessels and shall make them readily available to all personnel onboard. The Chief Scientist will provide the Contractor with a current copy of an MSDS for any/all hazardous materials brought onboard the vessel by the Scientific Field Party.

The Chief Scientist will be responsible for the removal of all hazardous materials not used during scientific operations and for the removal of all hazardous wastes, if any, generated by the Scientific Field Party. The Government will provide the personal protective equipment required for the safe handling of those hazardous materials brought onboard. The Contractor is responsible for the compliance with all applicable environmental, health and safety laws and regulations pertaining to shipboard operations, including the use of hazardous materials, and the treatment, storage and disposal of hazardous wastes (if any) generated by the vessel.

Additional safety requirements such as an emergency eye wash station will also need to be arranged. These arrangements will be made in cooperation with the Master.

FIREARMS

During the cruise period, all firearms, should any be onboard, shall be kept under lock and key by the Master.

CONTROL OF PLASTIC DISCHARGES

The contractor shall comply with the Marine Plastic Pollution Research and Control Act of 1987, which establishes Federal requirements for controlling plastic discharges from ships.

CHARTER ALTERATIONS

The Government may increase or decrease the number of contract award days and/or conduct one or more additional surveys outside of the proposed charter dates, at the daily rates in the Price Schedule, if the Contractor agrees to the change. The addition of charter days in accord with this clause shall be accomplished through the execution of bi-lateral modification by the parties.

WORKING CONDITIONS FOR GOVERNMENT PERSONNEL

The contractor shall provide safe, efficient working conditions and accommodations to the Government personnel working on board free from violence, threats of violence, harassment (including sexual harassment), intimidation, and other disruptive behavior. While conducting research, researchers will spend a considerable amount of time in the wheelhouse. The contractor, its agents, subcontractors, and employees, including the Captain and crew of the vessel shall not harass, assault, oppose, impede, intimidate, threaten, interfere with or make unwelcome advances toward any member of the Government field party. Violation under this clause may result in termination of the contract, at the discretion of the Government under the “Termination for Cause” paragraph of FAR 52.212-4, and in consequent liability of the contractor to the Government for any costs incurred, as well as debarment, suspension or similar action from future participation in government contracts.

At no time during the vessel charter period which includes staging and destaging in-port times, shall any member of the scientific party or crew be subjected to or take part in, any acts of discrimination based on sex, disability, race, color, ethnic nationality or gender identification. This includes discriminatory comments, jokes, propaganda, harassment or bias, whether directly or indirectly involving a member of the scientific party or crew member.

Berthing spaces shall be adequately ventilated and free from tobacco smoke, excessive engine noise and fumes.

RECREATIONAL FISHING

Scientists and vessel’s crew members may engage in recreational fishing upon obtaining permission from the vessel’s Captain. Recreational fishing must be done in full compliance with the recreational fishing laws and regulations in effect at the fishing locality.

Fish and shellfish caught recreationally may be consumed aboard the vessel or, with permission of the captain, be retained for consumption after the completion of the charter. Recreationally caught fish which are retained should be clearly marked as such, including the license holder’s name. It is the responsibility of each recreational fisherman to meet all legal and license requirements relative to the capture, landing, and possession of recreationally caught fish.

LIAISON AND COORDINATION

The Contractor shall coordinate efforts with the Contracting Officer or a designated representative. Any request or recommendation for a change shall be made in writing to the Contracting Officer for necessary implementation, if applicable.

HARMLESS FROM LIABILITY

The contractor shall hold and save the Government, its officers, agents, and employees harmless from liability of any nature or kind, including costs and expenses to which they may be subject or on account of any or all suits or damages of any character whatsoever resulting from injuries or damages sustained by any person or persons or property by virtue of performance of this contract, arising or resulting in whole or in part from the fault, negligence, wrongful act or wrongful omission of the contractor, or any subcontractor, their employees, and agents.

SMOKING POLICY

Smoking shall be prohibited in all interior spaces occupied or utilized by the Scientific Field Party. The Scientific Field Party shall be protected from the effects of secondary tobacco smoke at all times. Smoking on deck shall be in designated areas only.

DRINKING WATER

Water intended for personal use and consumption that is taken, produced, or stored aboard the vessel shall be handled in accordance with applicable regulations. Evidence of bacteriological and chemical testing of shipboard potable water taken from the vessel’s storage tanks via the vessel’s distribution system by a certified laboratory within three months of the charter period shall be provided. Potable water shall be tested and treated to maintain a pH of 6.8 to 7.8 and a residual halogen content of 0.2 ppm to 2.0 ppm free available chlorine (or equivalent) weekly.

Water should be free of tastes, odors, and turbidity that would be objectionable to the majority of those on board.

SECURITY

The vessel shall provide a security watch while in port to ensure that unauthorized personnel are not permitted to board the vessel from shore or via the harbor. Emergency phone numbers for local port officials and law enforcement shall be available to the person on watch. Best marine practices shall be in place while underway to ensure that unauthorized personnel or craft are not permitted to approach the vessel. The Master of the vessel shall take all additional customary and reasonable precautions to ensure that no harm befalls the vessel while in port and at sea.

ATTACHMENT No. 4:

US Government electronic Code of Federal Regulations - https://www.ecfr.gov

Title 46: Shipping https://www.ecfr.gov/current/title-46 https://www.ecfr.gov/ https://www.ecfr.gov/current/title-46

ATTACHMENT No. 5:

PAST PERFORMANCE QUESTIONNAIRE

Instructions to Offerors Sending Reference Questionnaire Forms:

Section A shall be completed by the Offeror (the firm requesting the reference) prior to issuing the questionnaires. The Offeror shall send the questionnaires for relevant projects that are in progress or completed in the past three (3) years to the individuals who will provide the reference. For Government contracts, send to the Contracting Officer’s Representative. For commercial references, send to personnel with duties similar to those for Government contracts. It is the responsibility of the Offeror to follow-up and encourage references to submit the questionnaire. The completed questionnaire shall be submitted via e-mail directly from the person providing the reference.

Instructions to Person Providing Reference:

In order to assess potential vendors under the Department of Commerce (DOC), the National Oceanic and Atmospheric Administration (NOAA), Acquisition and Grants Office (AGO), Western Acquisition Division (WAD) is obtaining past performance information with respect to each Offeror. As a reference for work performed by the firm identified in Section A of this questionnaire, your candid response will assist in the evaluation process. Please complete Section B of the questionnaire as thoroughly as possible. The questionnaire must be submitted to Amanda Rossiter, amanda.rossiter@noaa.gov no later than 2:00 PM Pacific time on July 13, 2026. The subject line in the submission e-mail shall clearly indicate: Solicitation 1305M326Q0257 - Vessel Charter to Conduct Deep Sea Coral ROV Survey. Past Performance Questionnaire Submission for <Company Name> and the message shall originate from the reference’s government or commercial e-mail system.

In addition to this questionnaire, you may receive a follow-up phone call to confirm or clarify information. If you have questions regarding this questionnaire or require assistance, please submit inquiries to amanda.rossiter@noaa.gov.

mailto:amanda.rossiter@noaa.gov mailto:amanda.rossiter@noaa.gov

SECTION A

TO BE COMPLETED BY OFFEROR (THE FIRM REQUESTING THE REFERENCE)

PART I: OFFEROR INFORMATION

COMPANY NAME AND DIVISION NAME OF OFFEROR:

VESSEL NAME:

OFFEROR ADDRESS:

OFFEROR DUNS:

SECTION B

TO BE COMPLETED BY EVALUATOR (PERSON PROVIDING REFERENCE)

PART II: PAST PERFORMANCE INFORMATION

TITLE OF PROJECT/CONTRACT NUMBER FOR WHICH REFERENCE IS REQUESTED:

PROCUREMENT VEHICLE (e.g. CONTRACT/ORDER/SUBCONTRACT/OTHER):

TYPE OF CONTRACT (e.g. NEGOTIATED, SEALED BID):

PRICING TYPE: (Check all that apply)

___FP ___FPI ___CPFF ___CPAF ___CPIF ___IDIQ ___BOA

___Requirements ___Labor-Hour ___T&M ___Other (Specify)

DATE OF AWARD:

PERIOD OF PERFORMANCE (INCLUDING OPTIONS):

CONTRACT AMOUNT:

• INITIAL CONTRACT DOLLAR VALUE (W/OPTIONS):

• FINAL CONTRACT DOLLAR VALUE (W/OPTIONS):

ROLE ON

PROJECT:

___PRIME

___SUBCONTRACTOR (EXPLAIN TYPE AND EXTENT OF

T T T GENERAL DESCRIPTION OF TYPE OF SERVICES/PRODUCTS REQUIRED UNDER THE

CONTRACT:

DESCRIBE COMPLEXITY OF WORK:

PART I: REFERENCE INFORMATION

NAME & TITLE:

ORGANIZATION (INCLUDING AGENCY AND/OR COMPANY):

CONTRACT ROLE (e.g. CO, COR, PM):

ADDRESS:

PHONE NUMBER:

FAX NUMBER:

E-MAIL:

PART II: INFORMATION ABOUT PROJECT/CONTRACT FOR WHICH REFERENCE IS

REQUESTED

Please identify and correct any information that is not accurate in Section A.

Please objectively assess the requesting firm in each performance element below by assigning an “X” to the most appropriate rating:

• Exceptional: Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

• Very Good: Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

• Satisfactory: Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

• Marginal: Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being evaluated reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

• Unsatisfactory: Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Performance Element Exceptional Very Good Satisfactory Marginal Unsatisfactory

1. QUALITY OF PRODUCT OR

SERVICE

Assess the contractor’s performance to contract requirements, specifications, and standards of good workmanship (e.g. commonly accepted technical, professional, environmental, or safety and health standards).

Comments:

Performance Element Exceptional Very Good Satisfactory Marginal Unsatisfactory

2. SCHEDULE

Assess the timeliness of the Contractor against the completion of the contract, task orders, milestones, delivery schedules, and administrative requirements (e.g. efforts that contribute to or affect the schedule).

Comments:

3. COST CONTROL

Assess the contractor’s effectiveness in forecasting, managing, and controlling cost.* *Cost Control – not required for Firm Fixed Price (FFP). If FFP please extend N/A in the comments box.

Comments:

4. BUSINESS RELATIONS

Assess the integration and coordination of all activities needed to execute the contract, specifically the timeliness, completeness, and quality of problem identification, corrective action plans, proposal submittals, the contractor’s history of reasonable and cooperative behavior (to include timely identification of issues in controversy), customer satisfaction, timely award, and management of subcontractors.

Comments:

5. MANAGEMENT OF KEY

PERSONNEL

Assess the contractor’s performance in selecting, retaining, supporting, and replacing, when necessary, key personnel.

Comments:

6. UTILIZATION OF SMALL

BUSINESS

FAR Subpart 19.7 and 15 U.S.C. 637 contains statutory requirements for complying with the Small Business subcontracting Program. Assess whether the contractor provided maximum practicable opportunity for small business to participate in contract performance consistent with efficient performance of the contract.* *Not required for Small Businesses.

7. Comments:

8. Additional comments you would like to share

SIGNATURE