SOW Attachment 2 - AE Submissions - Minor and NRM Program.pdf

Program Guide, PG-18-15, Volume C Nov 2008

Department of Veterans Affairs

VA Medical Center Projects

A/E Submission Instructions for Minor and NRM Construction Program:

Schematics Design Development Construction Documents

Program Guide, PG-18-15, Volume C Page i May 2006

Department of Veterans Affairs Washington, DC 20420

FOREWORD

This document states the minimum requirements for each submission in the production of VA Schematics, Design Development, and Construction Documents for Minor and NRM Construction Program for Medical Center Projects. It will give VA reviewers and the A/E a clear understanding of what is required of the A/E at each stage of design.

This document does not relieve the A/E firms of their professional responsibility to produce a correct, complete, and fully coordinated set of construction documents.

Lloyd H. Siegel William W. Graham Director, Facilities Quality Office (Acting) Director, Engineering Management and Field Support Office

Program Guide, PG-18-15, Volume C Page ii

A/E SUBMISSION INSTRUCTIONS FOR

MINOR AND NRM CONSTRUCTION PROGRAM

MEDICAL CENTER PROJECTS

Table-of-Contents

I. GENERAL

A. INTRODUCTION

B. A/E RESPONSIBILITIES

C. SUBMISSION POLICY

D. QUALITY ASSURANCE/QUALITY CONTROL

E. ADDITIONAL SERVICES

F. CRITICAL PATH METHOD

II. SUBMISSIONS

A. SITE DEVELOPMENT

B. ARCHITECTURAL

C. FIRE PROTECTION

D. INTERIOR DESIGN

E. STRUCTURAL

F. PLUMBING

G. SANITARY

H. HVAC

I. ELECTRICAL

J. EQUIPMENT

K. STEAM DISTRIBUTION (OUTSIDE)

L. AUTOMATIC TRANSPORT

M. ASBESTOS ABATEMENT

N. SPACE PLANNING

O. CRITICAL PATH METHOD (CPM)

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Table of Contents (Cont.)

P. ESTIMATING

Q. SPECIFICATIONS

R. FINAL BID DOCUMENTS

III. DISTRIBUTION OF A/E MATERIAL

A. SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS

B. GENERAL NOTES

C. REQUIRED COPIES

Program Guide, PG-18-15, Volume C 1 November 2008

A/E SUBMISSION INSTRUCTIONS FOR

MINOR AND NRM CONSTRUCTION PROGRAM

MEDICAL CENTER PROJECTS

I. GENERAL

A. INTRODUCTION

1. This document contains information and minimal submission requirements for contract documents specified in the A/E contract.

2. The Department of Veterans Affairs (VA) may contract with an Architect/Engineer (A/E) for any portion of a design: Schematics, Design Development, Construction Documents, or a combination of these.

a. For projects where the VA is contracting for Schematics Documents only, Schematics and Design Development Documents only, or Schematics, Design Development, and Construction Documents, the VA will provide the Design Program (if available), Facility Development Plans (if available), and VA design standards to accompany the Scope of Work for the project.

b. For projects where the VA is contracting for Design Development and

Construction Documents only, the VA will provide the Schematics Plans and VA design standards to accompany the Scope of Work for the project.

c. For projects where the VA is contracting for Construction Documents only, the VA will provide the Design Development Plans and VA design standards to accompany the Scope of Work for the project.

3. Coordinate all activities with the VA Medical Center (VAMC). Hold informal meetings (upon mutual consent of the VA and the A/E) at the VAMC to discuss the design and related issues. Continue to expand contacts by

Program Guide, PG-18-15, Volume C 2 telephone, rough sketch studies and other means of communication with the purpose of finalizing a general design approach to be followed.

4. Final approved Schematic documents shall be the basis for the development of the Design Development phase. Likewise, final approved Design Development documents shall be the basis for the development of the Construction Documents phase. The VAMC must approve any changes from each set of documents before the A/E proceeds to the next phase.

5. VA will review all submittals for functional and aesthetic relationships.

However, no further functional decisions are anticipated after the Design Development phase.

6. Provide a design narrative/analysis for each technical discipline (e.g., architectural, mechanical, fire protection, etc.) which describes the intent of each discipline with schematic and/or design development submission.

7. Provide computations and sizing calculations for electrical, mechanical

(HVAC, plumbing, and steam), sanitary, structural and fire protection designs.

For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

8. Provide individually packaged drawings for each submission to each unit specified in the "Distribution of A/E Materials" section.

9. Submit complete sets of documents incorporating all revisions, at each submission stage, as established in the A/E Services Scope of Work.

10. At each review stage, the VA’s technical reviewer, a value-engineering consultant, or a construction manager will perform a value engineering review.

11. Submit final AutoCAD drawings (Bid Documents) in CD-ROM, compatible with the AutoCAD version currently in use at the VAMC. Submit instructions on the use of the provided media, along with a complete listing of all layers that are used. The A/E shall also provide CTB file/s (Plot Style file/s), compatible with the AutoCAD drawings.

B. A/E RESPONSIBILITIES:

1. Contract documents shall meet or exceed the requirements of this document.

2. The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and VA criteria. Each A/E discipline shall

Program Guide, PG-18-15, Volume C 3 receive a copy of their respective VA design manuals, standard details, construction standards, and VA National CAD Standard Application Guide. The AE is responsible for obtaining the NCS.

3. A/E shall conduct coordination meetings between A/E technical disciplines before submitting material for each VA review and provide minutes of the meetings to VAMC.

4. A/E shall adhere to the approved Memorandum of Agreement (MOA).

5. A/E shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

C. SUBMISSION POLICY:

1. There is a Site Investigation/Programming/Conceptual Design submission, two Schematic Design (SD*) submissions, two Design Development (DD**) submissions, and three Construction Documents (CD***) submissions, as part of this Project. The VAMC may alter the submission requirements depending upon the complexity of the project by adding or deleting certain reviews. Where additional reviews might be required, the VAMC will issue, at their discretion, a detailed “Statement of Task” or supplemental instructions to the A/E, which would be provided at the time of solicitation for a fee proposal.

2. At each submission, the A/E shall date all material and present the designs on VA standard size drawings that are appropriately labeled, “CONCEPTUAL SUBMISSION”, "SCHEMATIC SUBMISSION", “DESIGN

DEVELOPMENT SUBMISSION”, OR “CONSTRUCTION DOCUMENTS

SUBMISSION”, in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review.

D. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

In an effort to reduce construction change orders due to design errors and omissions, the Office of Facilities Management has initiated a Quality Assurance/Quality Control program. The A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

1. Fee Proposal: Provide an outline of the actions that your firm will take during the design process along with an associated fee.

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2. Two Weeks after Receipt of the Notice of Award: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

3. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

E. ADDITIONAL SERVICES:

If additional services (i.e. surveys, soil borings, asbestos surveys, water flow testing, or lead surveys), are necessary to be performed by consultants, submit criteria for the work to be performed to the VAMC Contracting Officer as soon as possible. Upon approval of the criteria, submit proposals and qualifications of at least three firms being considered for the work in accordance with the contract procedures (CP1) of the contract, together with a proposal from the recommended firm and a brief justification for its selection, for VA approval. A/E should submit survey information for the Schematic Review.

F. CRITICAL PATH METHOD PHASING MEETINGS

A. If required and prior to submission of Schematic material, the A/E shall meet with the VAMC’s COR/Project Manager to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The A/E shall be responsible for recording the phasing requirements.

B. Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC COR/Project Manager. VA will review these submission(s) and return comments to the A/E within two weeks of receipt. The A/E will then use this information in preparing their Conceptual Design, Schematic Design, Design Development, and Construction Documents submissions.

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A. SITE DEVELOPMENT: Submit the following:

Site Development: Schematics* DD** CD***

Narrative Analysis of site Circulation study Phasing analysis Parking analysis Development concept showing proposed buildings and structures

Landscape drawings with plant groupings

Topographic, utility, and landscape survey

Demolition plan Layout plan showing location of:

Building and structures Roads Fire Access Parking Accessible spaces Van spaces Mechanical and electrical equipment on grade

Future expansion Off-site roads Off-site utilities Service area(s) Entrances and exits Walks Inlets Contractor's staging area Vertical and horizontal road alignment

Paving joint patterns Grading plan showing:

Existing contours Proposed contours Spot elevations at structure corners, entrances, equipment pads, etc.

First floor elevations

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Site Development: Schematics* DD** CD***

Rim and invert elevations on storm drainage fixtures

Erosion and sediment control Rock excavation (quantity) Planting plan showing:

List of plant material Limits of irrigation Site details Landscape details Signage plan and schedule Specifications

* Submit site and landscape plans at an appropriate scale to show all work involved.

** Submit site and landscape plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated site and landscape plans incorporating all revisions required by comments from the design development phase.

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B. ARCHITECTURAL: Submit or show the following:

Architectural: Schematics* DD** CD***

Location of:

Rooms1 Doors2 Corridor(s)3 Basic column grid/sizes Expansion and seismic joints Electrical closets Equipment rooms Signal and telephone closets Mechanical shafts and space Stair(s) Ramp(s) Elevator(s) Automatic Conveyances Floor Plans/Drawings:

All floors (new and renovated) Penthouse Roof plan Pipe basement Pipe tunnel Reflected ceiling4 Equipment floor plans 1:50 (1/4 inch) scale5

Demolition plans6 Room names and numbers7 Program net/designed net Exterior dimensions/total building gross area

Size and shape of all departmental functions and services9

Exterior building elevations10 Finish floor elevations11 Door locations, sizes, and swings Wall thickness and chase walls Handrail location/dimensions Fixed equipment Equipment elevations and details Plumbing fixtures Wheelchair accessible facilities

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Architectural: Schematics* DD** CD***

Wall sections12 Building sections13 Finish grades at corners, entrances, exits, platforms and ramps

Fire and smoke rated partitions14 Lead-lined and radio-frequency-shielded partitions14

Fire extinguisher cabinets14 Spray-on fire proofing (see fire protection)

Construction details15 Drafting symbols, abbreviations, and general notes

Door, window, and louver schedules Interior details, elevations, sections Finish schedule16 Graphics and signage17 Color rendering Specifications Lead abatement18 Lead abatement specification19

* Submit a schematic layout at a scale not less than 1:100 (1/8 inch). A scale of 1:200 (1/16 inch) is acceptable for architectural floor layout if an entire floor cannot be shown on one sheet. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

B. NOTES:

1. Use lines between spaces to indicate the centerline of the partition (for schematics only, when applicable).

2. Indicate doors with a slash mark.

3. Along the corridor, the line shall represent the corridor side of the partition.

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4. Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements.

5. Identify all equipment for each room. Indicate and coordinate all equipment with the Equipment Guide List (Program Guide 7610) and Activated Equipment List. Use VA standard symbols and notation to distinguish between contractor-furnished and installed (CC), VA-furnished contractor-installed (VC), VA-furnished and installed (VV), VA-furnished with construction funds [VC(CF) and VV(CF)], and relocated (R) equipment. Draw equipment details which are necessary for major decisions.

6. Indicate finish schedule and notes on plan.

7. Label as required for schematic drawings. Coordinate new room numbering with Medical Center.

8. Use the same names on drawings as those used in the space program.

Provide area figures in fractional form, e.g., 400/390. Indicate space provided, but not called for in the space program, as: -/390.

9. Label each service or activity listed in the Project Scope Data of the Design Program and indicate boundaries with a distinctive line. Include the activity code number (see Handbook 7610).

10. Show all facades indicating massing, proposed fenestration and the building relationship to adjacent structures and the finish grade. Show all significant building materials, including their colors, any proposed roof top mechanical equipment, architectural screens, skylights, and stacks on the elevation drawings. If building is designed for future expansion (vertical and/or horizontal), delineate elevations with and without the future expansion. If project is an addition, or joins another building, show elevations of the existing building in sufficient detail to illustrate the relationship between the new and existing in terms of scale, material, and detail.

11. Define the relationship of the finish ground floor to finish grade at major entrances and docks.

12. Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings. Indicate both new and renovated areas on form provided by VA.

13. Define building configuration. Draw sections at the same scale as floor plans, normally 1:100 (1/8 inch). If the building abuts an existing structure, indicate in the section how the new floor elevations align with existing.

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14. Identify psychiatric areas, if applicable, where special considerations are required to ensure the safety of patients (e.g. hard ceilings, safety glazing, etc.).

15. Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project. Complete detailing of miscellaneous items is not required for this submission.

16. Indicate all building systems, materials, and future expansion, if applicable.

17. Submit a drawing for all which is part of the construction contract.

18. Provide square meters (feet) of lead paint and x-ray shielding to be removed, if applicable.

19. Format provided in SPECIFICATIONS. If there is no VA master specification, develop contract specification that is in compliance with regulations of the Environmental Protection Agency.

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C. FIRE PROTECTION: Submit the following:

Fire Protection: Schematics* DD** CD***

Fire protection narrative:1 Fire and smoke separation Fire sprinkler/standpipe system Size of fire pumps Water supply available/max.

demand

Water flow testing results Fire alarm systems2

Existing to be modernized Base loop system for interface of new construction

Kitchen extinguishing systems Size of air handling unit Exit paths from each zone Distances to stairs Occupancy of each area Exit calculations for each floor Smoke control features Floor Plans/Drawings:3 & 4 Sprinkler zones Fire alarm zones Smoke zones Building water supply Interior sprinkler supply lines Standpipes Fire extinguisher cabinets Fireproofing of structural members Sprinkler/standpipe riser supply piping

Termination of sprinkler main and inspector test drains

Sprinkler alarm valves Waterflow and tamper switches Sprinkler system fire department connections

Sprinkler design hazards per

NFPA 13

Exit signs and emergency lighting

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Occupied areas not protected by automatic sprinklers

Calculations Estimated capacities for proposed air handling units in cubic meters (cubic feet) per minute

Location of:

Fire alarm system Annunciator panels Pull stations Flow switches Audio-visual devices Smoke detectors Duct smoke detectors Smoke dampers Fire dampers Fire alarm risers5 Exit signs Emergency lighting Fire sprinklers Standpipes Fire hydrants Fire pumps Post indicator valves Sectional valves Fire extinguisher cabinets Electromagnetic door hold open devices

Wall sections indicating fire resistive ratings

Staff sleeping rooms Excavation plan signage Door and window schedule with fire rating or fire rated glazing

Zoning of each fire alarm initiating device

Details:

Fire pump system (capacity and pressure)

Elevation and isometric view of fire pump

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Stairwell sign Annunciator panel Interconnection of fire alarm system with:

Smoke dampers Air handlers Elevator controls Kitchen fire extinguishing and fire pump system

HVAC system with smoke duct detectors

Single line riser diagram for fire alarm system

Height/configuration of storage racks and shelving

* Submit a schematic layout at a scale not less than 1:100 (1/8 inch).

Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch)

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C. NOTES:

1. Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to access compliance with

NFPA 101.

2. Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm system, if applicable.

Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices, if applicable. Provide recommendations for the proposed fire alarm work.

3. Provide information to meet JCAHO requirements; e.g. location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches. Show all interim life safety measures such as temporary systems Fire Alarm, Sprinkler, and Smoke.

4. At DD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans.

Identify psychiatric areas on drawings so areas for institutional type heads are identified. Add location of all valves (post indicator, sectional) and backflow preventer, if provided.

5. Show new equipment and/or the necessary changes involved if modification to the existing system is required. Include any recommendations where certain requirements of VA criteria might be waived, in order to allow existing equipment to be reused, if applicable.

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D. INTERIOR DESIGN: Submit the following:

Interior Design: Schematics* DD** CD***

Written interior design concept1 Illustrate overall design solution2 Material and finish samples Sketches Design solution for interior spaces:

Perspectives Plans Details Elevations Sections Wayfinding Floor patterns Wall patterns Lighting Signage Handrails Bumper guards Specification section 09050 Finish schedule Exterior colors and materials Sample boards for interior and exterior materials, products, and finishes

Edited carpet and wallcovering specifications

Keyed Finnish plans Interior design details, elevations, and sections scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch)

D. NOTES:

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1. Provide a document of data collected in interior design programming.

Include collection and analysis of data from the VAMC project coordinator and interior designer. Data includes, but is not limited to the following: existing interior and exterior design and materials, light, safety, patient profile, customer’s “vision” or desired image, public vs. private spaces, complete signage package, goals of customer, relationship to existing facilities, future expansion/renovation plans, regional influences, etc.

2. Discuss and illustrate the overall design solution for the primary areas of the project using marked-up floor plans, loose sketches, and material and finish samples. Use broad categories of materials, finishes, color palettes, patterns, textures, and scales. Separately group all major neutral background materials and finishes that will be used and discuss how they will be integrated with all other materials and finishes on the project. Include all primary and secondary corridors, typical patient and toilet rooms, lobbies, atriums, eating spaces, chapels, waiting rooms, and exam rooms. Show the relationship among departments and functions, and between public and private spaces.

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E. STRUCTURAL: Submit the following:

Structural: Schematics* DD** CD***

Three alternative structural systems for typical bays1

Supporting calculations2 Cost estimates for each system3 Recommend preferred system Column locations Shear load resisting elements4 Boring location plan5 Structural plans6 Sections Details Size/location of:

Columns Beams Lateral load resisting elements Load bearing walls Slabs Foundations Elevations Schedules General notes Boring logs Subsurface investigation report Estimated quantity of rock Specifications

* Submit a schematic layout at a scale not less than 1:100 (1/8 inch).

Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch)

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E. NOTES:

1. When only one structural system is possible due to other project requirements, include an explanatory statement and submit only that structural system.

2. Include vertical and lateral load design for CD submission.

3. Include foundation and fireproofing.

4. Indicate existing utilities and structures within, adjacent, or contiguous to the new construction.

5. Upon approval of the subsurface investigation criteria, submit qualifications of at least three consultants being considered for the work together with the proposal of the consultant recommended as most qualified.

6. Provide a Structural Engineering Analysis Submission including sketches, calculations, and cost estimates of three alternative structural systems for typical bays, boring location plan for subsurface investigation, and consultant qualifications, prior to Design Development 1 submission (Exact timeframe of this submission to be coordinated with the project manager/COR). For vertical expansion projects, analyze existing structure for structural feasibility, if applicable.

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F. PLUMBING: Submit the following:

Plumbing: Schematics* DD** CD***

Narrative:

Existing plumbing systems to be used and necessary modifications

New plumbing systems New or modified water treatment Floor Plans/Drawings:

Room names Identify

Existing plumbing fixtures w/VA numbering system

New plumbing fixtures w/VA numbering system

Existing equipment New equipment New medical gas outlets New laboratory gas outlets Plumbing piping

Size of pipe Equipment schedule Fire & smoke partitions Demolition plans Riser diagrams Legend, notes, and details Location and size of sprinkler riser, standpipes, and fire pumps (see fire protection)

Location of emergency eyewash and shower equipment

Calculations (equipment & piping) List of Required Contract

Contract Specifications

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F. PLUMBING (cont.):

* Submit a schematic layout at a scale not less than 1:100 (1/8 inch).

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics phase.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch).

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G. SANITARY: Submit the following:

Sanitary: Schematics* DD** CD***

Narrative:

Existing sanitary systems:

underground water, sanitary sewers, storm sewers, & fuel gas with sources, disposal methods, storage pressures, condition, etc.

New sanitary systems Provide water analysis & expected yield if well required

Circulation study to assess emergency vehicle access

Install test well, if well is required.

Utility Plans/Drawings showing existing and new sanitary systems:

Size of pipes Invert elevations of sewers Locate/size

Pumps Storage facilities Treatment equipment Fire hydrants Sectional and post indicator valves

Backflow preventer Areas of new irrigation system New irrigation system Profiles of sanitary & storm sewers Demolition Plans Legend, notes, and details Point of connection to sprinkler system Calculations List of specifications Contract Specifications

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G. SANITARY (cont.):

* Submit utility drawings at same scale as provided for Site Development drawings.

** Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the schematics phase.

*** Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the design development phase. Submit legend, notes, and details at a scale not less than 1:100 (1/8 inch).

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H. HVAC: Submit the following:

HVAC: Schematics* DD** CD***

Description of HVAC systems Equipment for each functional space Life cycle cost analysis1 Tentative location/sizes:

Mechanical equipment room Principal vertical shafts Block layout of equipment Louvers:2 Outside air Exhaust air Relief air Engineering calculations3 Selection of HVAC equipment Catalog cuts of equipment Room by room heating and cooling loads

Zone by zone heating & cooling loads Building block heating & cooling loads Tabulation of steam consumption Psychometric chart for air handling unit Coil entering and leaving conditions Fan motor heat gains Consumption of humidification loads Sound/acoustic analysis Room-by-room air balance charts4 Chilled water plant:5 Quantity and type of chillers Capacity in tons of refrigeration Electrical equipment Heating system:

Total heating load Domestic hot water load Humidification load Equipment steam demand Zoning of heating system

HVAC floor plan:6

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Main supply, return and exhaust ductwork

Volume dampers Fire and smoke partitions Fire and smoke dampers Smoke detectors Automatic control dampers Air quantities for each room Air inlets/outlets Rises and drops in ductwork Expansion loops Anchors Vales Drip assemblies Balancing fittings Interconnection of HVAC equipment with fire protection equipment (see fire protection)

Plan/section of mechanical equipment rooms

Schematic flow and riser diagrams7 Schematic control diagrams8 HVAC demolition drawings Phasing plan Equipment schedule Seismic bracing VA symbols and abbreviation Selection of Pumps Fans Sizing and selection of Expansion tanks Steam to hot water convertor Heat exchangers Sound analysis Complete selection data Outside chilled water and condenser water distribution9

Standard detail drawings Automatic temperature control drawings10

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HVAC specifications

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch)

H. NOTES:

1. Provide specific design recommendations and full back-up data. Include the heating and cooling capacities of each functional area and the block cooling and heating loads for each new and/or existing building.

2. The locations of these louvers must not allow short circuiting of air from emergency generator exhaust or truck waiting and loading dock areas into air intake etc. Consider factors affecting louver location such as visibility, historical considerations, wind direction, nuisance and health hazard odors (from emergency generator or truck exhausts).

3. Include room-by-room, peak zone-by-zone, and building block heating and cooling loads. Provide a tabulation of steam consumption based on data from all sources. Show correlation between each HVAC zone boundary and architectural floor area correlation between the architectural room numbers and abbreviated/coded room numbers used with computer input data sheets.

4. Show supply, return, exhaust, make-up, and transfer quantities with intended pressure relationships, i.e. positive, negative, or zero with respect to adjoining spaces.

5. (If applicable) Provide pertinent data on accessories such as pumps and cooling tower etc. Show the extent of the outside chilled water and condenser water piping. Clearly show how the piping will be laid in tunnels, trenches, or by direct burial.

6. Show ceiling clearances, at locations where ducts cross each other, by providing 1:50 (1/4 inch) scale local sections. Show all ductwork and piping 150 mm (6 inch) and larger in double line. Show separate floor plans for air

Program Guide, PG-18-15, Volume C 26 distribution and piping unless waived by VA. Show clearances required for access and maintenance with coil and tube pull.

7. Show typical air handling systems and all hydronic systems with existing capacities and new estimated loads, if applicable. Verify actual operating conditions and capacities of HVAC systems prior to design, if applicable.

8. Show control devices, such as, thermostats, humidistats, flow control valves, dampers, freezestats, operating and high limit sensors for all air systems and fluids, smoke dampers, duct detectors etc. Provide a written description of the sequence of operation on the floor plans. Detail the scope of work involved with the Building Automation System (BAS) and address if enough spare capacity is available or a new BAS panel is required. Show a point schedule for analog/digital input/output to be included in BAS.

9. Show pipe sizes and insulation with plans, profile, sections, details, and all accessories, such as, anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any).

Clearly indicate interferences (if any) with the existing utilities and/or landscape elements on outside piping layout drawings. Show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work.

Outside utility drawings shall be based on the study of the latest site drawings, discussions with engineering personnel, and actual site inspection of the existing utility.

10. Show all duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of operation on floor plans.

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I. ELECTRICAL: Submit the following:

Electrical: Schematics* DD** CD***

Narratives:

Design1 Life cycle analysis for electrical systems

Location and size of:

Electrical equipment2 Electric closets3 Telephone closets3 Signal closets3 Electrical distribution equipment Drawings showing:

Electrical plot plan of existing and proposed underground power (including manholes)

Telephone systems Signal inter-building systems Proposed electrical system4 Electric symbols Lighting fixture schedule Emergency Life Safety Equipment

(see fire protection)

Symbols, note, abbreviations List of specialty areas Method of short-circuit calculations Method of voltage drop and demand calculations

Utility company correspondence Utility company requirements Load calculations for normal & emergency use

Drawings:

Lighting layouts Power layouts Signal layouts Specialty area layouts Demolition plans Riser diagrams Branch circuit wiring (typ.)

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Electrical: Schematics* DD** CD***

Location and size of:

Primary distribution switchgear/switchboard

Engine-generator sets Substation/padmounted transformer Manholes Location of smoke dampers and duct smoke detectors

Interconnection of electrical control equipment with HVAC equipment

Smoke partitions and fire alarm zones Fire alarm and signal riser diagrams

Calculations for emergency generator(s)

Phasing scheme Electrical details scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch)

Program Guide, PG-18-15, Volume C 29

I. NOTES:

1. Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction. Propose various feasible electrical systems for project and provide advantages/disadvantages.

2. Include means and clearances for installation, maintenance, and removal/replacement of equipment.

3. Electrical, signal and telephone closets must stack vertically, if/when applicable.

4. Include high voltage and low voltage switchgear, transformers and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.

J. EQUIPMENT: Submit the following:

Equipment: Schematics* DD** CD***

Equipment (on architectural drawing) Activation Equipment List (Excel format)

Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) design development phase

Program Guide, PG-18-15, Volume C 30

K. STEAM DISTRIBUTION (OUTSIDE): Submit the following:

Steam Distribution (Outside): Schematics* DD** CD***

Estimate steam and condensate loads Life-cycle cost analysis of steam distribution system

Calculations of pipe sizing Steam distribution plot plan Existing underground utilities Soil conditions report Performance requirements for steam traps

Calculate pipe stress Select expansion facilities for piping Location of:

Manholes Pipe expansion devices Profile drawings including existing utilities

Plan views/sections/dimensions for major piping, pipe layout and pipe supports of:

Manholes Trenches Tunnels Demolition Plans

* Submit outside steam generation plans at an appropriate scale to show all work involved.

** Submit outside steam generation plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated outside steam generation plans incorporating all revisions required by comments from the

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L. AUTOMATIC TRANSPORT: Submit the following:

Automatic Transport: Schematics* DD* CD*

Automatic transport systems (ATS):

Narrative Document

Traffic study of proposed ATS w/ alternate methods of distribution

Proposed systems (arch. dwgs.)

Hoistway (arch. dwg.)

Machine room vents (arch. dwg.)

Type of ventilation (mech. dwg.)

Electrical requirements (elect. dwg.)

Drawings:1, 2, & 3 Automatic Transport Systems Elevators Dumbwaiters Other ATS systems Sizes/dimensions/details:

Hoistway enclosures Pits Pit ladders Machine area ladder and railings Entrances Machine rooms Locations/dimensions:

Elevator cars Entrances Counterweights Trap doors Location of hoistway vents Location of steel hoisting beams Size of machine beams Size of end reactions Location/detail of machine beam pockets

Rail loadings Hydraulic elevator piston pit loads

Details Hoistway entrances for elevators

Program Guide, PG-18-15, Volume C 32

Automatic Transport: Schematics* DD* CD*

Carlifts Dumbwaiters Trash chutes Linen chutes

ETVS

Elevator machine room equipment layout

Interface with automatic recall and shutdown (see fire protection) scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch)

L. NOTES:

1. Include tracking, piping, battery charging areas, blower rooms, queuing areas, cart holding areas, cart washer, central control area, and floor or wall recessed transport control units, if/when applicable. Indicate architectural features in areas to be utilized for these systems. Indicate on architectural drawings all the major equipment located in machine rooms, secondary levels, pits, and the areas pertaining to ATS, AGVS and ETVS.

2. Provide all electrical criteria (per basic electrical notes and Automatic Transport Design Manual) on electrical drawings.

Program Guide, PG-18-15, Volume C 33

M. ASBESTOS ABATEMENT: Submit the following:

Asbestos Abatement: Schematics* DD** CD***

Asbestos abatement report including:

1. sample strategy on the extent of asbestos present, if any, resulting from excavations1,3

1,3

Name and location of qualified laboratory for sample analysis

Asbestos abatement drawing Decontamination Areas showing:

1. location, type, and length of pipe element to be abated, if applicable.

2. Other abatement features, if applicable.

Summary of:1 Total linear and square meter (feet) of asbestos to be abated, if applicable

Total cost of abatement2 Asbestos abatement drawings including:

1. restoration of impacted building sub-systems, if applicable

2. integrated phasing on execution of abatement, if applicable

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch)

Program Guide, PG-18-15, Volume C 34

M. NOTES:

1. Provide a copy of the summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

2. Include any cost for decontamination of equipment and fixtures, if applicable.

3. This Project is new construction, so the only possibility of finding asbestos would be during the excavation process. It is not expected for asbestos containing material to be found during the excavation process, based on prior experiences at the VA.

Program Guide, PG-18-15, Volume C 35

N. SPACE PLANNING

Schematics DD CD

Space-Accounting Summary Table 1 2 3

N. NOTES:

1. Provide a tabular table with columns entitled Departmental Function, H-7610 Requirements, Approved Space Program [Net Square Meters (Net Square Feet)], Variance Between H-7610 and Approved Space Program, Departmental Conversion Factor, Planned Departmental Gross Square Meters (Feet); column totals; and a Total Project Net to Gross Factor. Also, list separately the area required for additions to the program, unassigned space, major circulation (inter-departmental corridors, stairs, elevators), major mechanical and electrical spaces, exterior walls, connecting corridors to other buildings, space for future mechanical system expansion, and similar special requirements.

2. Update table. Justify in writing substantial deviations from the approved space program.

3. Update table.

O. CRITICAL PATH METHOD (CPM): Submit the following:

Critical Path Method (CPM)j: Schematics DD CD

Phasing Narrative Phasing Plans (on reduced site plans) Phasing Diagram Phases (marked on full size drawing) Written list of systems1 Phasing Diagram (drawn on Phasing Plan)1

CPM Phasing Plans (full size contract drawings)2

O. NOTES:

1. Include temporary system by phase and separate by technical discipline.

2. One drawing may reflect several reduced site plans.

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P. ESTIMATING: Submit the following:

Estimating: Schematics DD CD

Cost estimate in compliance with Manual for Preparation of Estimates (separate estimates for new construction and alteration work)

Level "A" Summary Sheets for building Level "A" Summary Sheets for sitework Building gross area computation (new) Building gross area computation (alteration work)

Project Data Sheet 1 Project Data Sheet 1 and 2 Asbestos abatement Detailed estimate take-off sheets Level "B" Summary Sheets for buildings

Level "B" Summary Sheets for sitework Supplement A to SF 252 Detail Market Analysis

Program Guide, PG-18-15, Volume C 37

Q. SPECIFICATIONS

Schematics DD CD

Specifications (All Disciplines) 2 1, 2 1, 2 & F

1. Submit for all technical disciplines the original VA Master Specification section drafts marked-up, showing the editing for the project. Clearly identify modifications, deletions and insertions. Assure the specification drafts have been edited and tailored in their application to represent accurate coordination between drawings and specifications.

2. When no VA Master Construction Specification exists for a "unit of work", prepare the specification section consistent with VA Master Construction Specifications format.

a. Use generic or non-proprietary specifications describing the minimal acceptable product criteria level where no "Standard" exists to define quality and workmanship levels.

b. Use applicable "Standards" to define quality and workmanship when these publications exist. List complete designation and title of each publication used in Part 1; follow format in VA Master Construction Specifications for Applicable Publications.

c. Do not use proprietary specifications or systems that restrict competition unless authorization in writing has been received from the VA Project Manager for such proprietary specification. See the Federal Acquisition Regulation (FAR) Part 10, Part 14, and Part 36.

d. Do not use trade names or manufacturers brand names, except as previously noted.

e. When a deviation is requested, define and specify the minimum acceptable levels of essential criteria in descriptive, physical, functional, or performance requirements.

4. Type specifications in final format and content including any desk copy changes made by the VAMC staff at the previous review. Submit complete sets of the typed specifications for review, as stated in Section III.

Program Guide, PG-18-15, Volume C 38

R. FINAL BID DOCUMENTS

a. Place the seal of the Registered Architect, Registered Landscape Architect, and Professional Engineers responsible for the design and the VAMC Project Director’s signature on the Construction Documents. A stamp of the VAMC Project Director’s signature will be furnished.

b. Submit updated Department Ratio Chart of Final Bid stage to the VAMC

Project Manager.

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III. DISTRIBUTION OF A/E MATERIAL

A. SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS

G - Project Title / General Information

C - Civil Drawings

L - Landscape Drawings

A - Architectural Drawings

HA - Hazardous Materials Abatement Drawings

S - Structural Drawings

FP - Fire Protection Drawings

P - Plumbing Drawings

E - Electrical Drawings

M - Mechanical / HVAC Drawings

B. GENERAL NOTES

1. Bond prints shall be as specified in Section III.C.

2. Bind all drawings into sets in the order of their above classification symbol.

3. All submitted specifications shall be original, unbound, and marked-up VA

Master Specifications. Where no VA Master Specification is available, submit a developed specification.

4. Submit all materials, packaged and clearly marked by discipline, to the

VA’s Contracting Officer. However, where a small amount of material is submitted, the drawings may be packaged together for all disciplines, as long as the drawings are separated and tagged with the discipline name. Other material may also be consolidated provided they are labeled and can easily be identified and separated.

5. Material provided unbound will be returned to the A/E. All resubmission costs will be the responsibility of the A/E

Program Guide, PG-18-15, Volume C 40

C. DISTRIBUTION OF A/E MATERIAL – REQUIRED COPIES

Conceptual Design (C) Submission:

VA Medical Center (VAMC) Appropriate Network Office* -2 half size / 2 full size sets of drawings -2 Copies, Narrative Document

1 complete set

Schematic Design 1 (SD-1) Submission:

VA Medical Center (VAMC) Appropriate Network Office* -2 half size / 2 full size sets of drawings -2 Copies, Narrative Document

1 complete set

Schematic Design 2 (SD-2) Submission:

VA Medical Center (VAMC) Appropriate Network Office* -2 half size / 2 full size sets of drawings -2 Copies, Narrative Document -2 Copies, Specifications

1 complete set

Design Development 1 and 2 (DD-1 and DD-2) Submissions, Documents per each Submission:

VA Medical Center (VAMC) Appropriate Network Office* -2 half size / 2 full size sets of drawings -2 Copies, Narrative Document -2 Copies, Specifications

1 complete set

Construction Documents 1 and 2 (CD-1 and CD-2), Documents per each Submission:

VA Medical Center (VAMC) Appropriate Network Office* -2 half size / 2 full size sets of drawings -2 Copies, Narrative Document -2 Copies, Specifications

1 complete set

Program Guide, PG-18-15, Volume C 41

Construction Documents Final (CD-F) Submission:

VA Medical Center (VAMC) Appropriate Network Office* -2 half size / 3 full size sets of drawings -2 Copies, Narrative Document -3 Copies, Specifications

1 complete set

*Network Office will coordinate the necessary review with the responsible safety and fire protection person in their network.