SOW Attachment 1 - Air Force Instruction 34-144 CHILD AND YOUTH PROGRAMS.pdf

BY ORDER OF THE SECRETARY

OF THE AIR FORCE

AIR FORCE INSTRUCTION 34-144

2 JULY 2019

Services

CHILD AND YOUTH PROGRAMS

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing website www.e-

Publishing.af.mil for downloading or ordering

RELEASABILITY: There are no releasability restrictions on this publication

OPR: AF/A1SOC

Supersedes: AFI34-144, 2 March 2016

Certified by: SAF/MR

Pages: 142

This Instruction implements Air Force Policy Directive (AFPD) 34-1, Air Force Services;

Department of Defense (DoD) Instruction (DoDI) 6060.02, Child Development Programs; DoDI

1402.05, Background Checks on Individuals in DoD Child Care Services Programs; and DoDI

6060.4, Department of Defense Youth Programs. This Instruction aligns with 10 USC Chapter 88, Sections 1791-1800, Military Child Care Act (Public Law 104-106) and Public Law 101-647, the

Crime Control Act of 1990, Section 231. It has been developed in collaboration with the Deputy

Chief of Staff for Manpower, Personnel and Services (AF/A1), the Chief of the Air Force Reserve

(AF/RE) and the Director of the Air National Guard (NGB/CF) and applies to all regular Air Force members, members of Air Force Reserve, and members of the Air National Guard. This Instruction details the requirements for planning and implementing Child and Youth Programs and applies to all active installations. This Instruction also applies to all eligible personnel who utilize installation services. Air Force policy provides directive guidance and provides the authority and criteria for establishing Air Force Child and Youth Programs. The authorities to waive wing/unit level requirements in this publication are identified with a Tier (“T-0, T-1, T-2, T-3”) number following the compliance statement. See AFI 33-360, Publications and Forms Management, for a description of the authorities associated with the Tier numbers. Submit requests for waivers through the chain of command to the appropriate Tier waiver approval authority, or alternately, to the requestors commander for non-tiered compliance items. Ensure all records created as a result of processes prescribed in this publication are maintained in accordance with Air Force Manual 33-363, Management of Records, and disposed of in accordance with the Air Force Records Disposition

Schedule located in the Air Force Records Information Management System. Ensure personal information assessment conforms to applicable legal, regulatory, and DoD policy requirements http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/

2 AFI34-144 2 JULY 2019

regarding privacy. Air Force policy requires the collection and/or maintenance of information protected by the Privacy Act of 1974 authorized by Title 10 USC Section 8013, Secretary of the

Air Force, Title 10 USC Chapter 88, Military Family Programs and Military Child Care, Executive Order 13478, amendments to Executive Order 9397 Relating to Federal Agency Use of

Social Security Number, Department of Defense Instruction (DoDI) 6060.02, Child Development

Programs and DoDI 6060.4, Youth Programs. The applicable SORN F034 AF SVA C, Child

Development/Youth Programs Records is available at https://dpcld.defense.gov/Privacy/SORN.

Refer recommended changes and questions about this publication to the Office of Primary

Responsibility using Air Force Form 847, Recommendation for Change of Publication; route Air

Force Forms 847 from the field through the appropriate functional chain of command. This publication may be supplemented at any level, but all supplements that directly implement this publication must be routed to the Office of Primary Responsibility for coordination, and all Major

Command-level supplements must be approved by the Human Resource Management Strategic

Board prior to certification and approval. The use of the name, logo or mark of any specific manufacturer, commercial product, commodity, or service or non-Federal entity training curriculum or published industry standards in this publication does not imply endorsement by the

Air Force.

SUMMARY OF CHANGES

This document has been substantially revised and needs to be completely reviewed. Major changes include updates to tiering and incorporation of policy for Child and Youth Education Services. It incorporates a previously approved Air Force Guidance Memorandum for transferring immunization exemptions approval authority to the Mission Support Group Commander

(MSG/CC) or Wing Commander (WG/CC) if there is no Mission Support Group Commander

(MSG/CC). In addition, it incorporates the requirement for using the DoD Early Learning Matters

Curriculum and updates policy on background check procedures.

Chapter 1— OVERVIEW 12

1.1. Program Overview

1.2. Support mission readiness, family readiness, retention and morale of the:

Chapter 2— ROLES AND RESPONSIBILITIES 13

2.1. The Directorate of Services (AF/A1S):

2.2. The Chief, Services Operations Division (AF/A1SO):

2.3. The Air Force Child and Youth Programs (AF/A1SOC):

2.4. Air Force Installation and Mission Support Center (AFIMSC):

2.5. Air Force Services Center Child and Youth Programs Division (AFSVC/SVPY): 14

2.6. The Installation Commander:

2.7. The Mission Support Group Commander:

https://dpcld.defense.gov/Privacy/SORN

AFI34-144 2 JULY 2019 3

2.8. The Military School Advisor:

2.9. The Force Support Squadron Commander or Director:

2.10. The Child and Youth Services Flight Chief:

2.11. The Child Development Center Director, Assistant Director and/or School Age

Care Coordinator:

2.12. The Training and Curriculum Specialist:

2.13. The Youth Programs Director and/or Assistant Director:

2.14. The Youth Sports and Fitness Program Director:

2.15. The Teen Coordinator or Youth Programmer:

2.16. The School Liaison:

2.17. Community Child Care Coordinator:

2.18. The Family Child Care Coordinator:

2.19. The Family Child Care Panel:

2.20. The Installation Safety Office:

2.21. The Installation Fire Prevention office:

2.22. The Installation Public Health Office:

2.23. The Installation Medical Support office:

2.24. The Installation Family Advocacy office:

2.25. The Installation Force Support Security Assistant:

2.26. The Installation Security Forces Squadron:

2.27. The Installation Legal office:

2.28. Installation Civilian Personnel Section and Human Resource Offices:

2.29. Air Force Civil Engineer Center, Operations Directorate, Engineering Division: 33

2.30. The Air Force Office of Special Investigations:

Chapter 3— FACILITIES 35

3.1. Facility Requirements and Construction

3.2. Child Development Centers and School Age Care

3.3. Heating and Ventilation for Facilities

3.4. Reception Areas

4 AFI34-144 2 JULY 2019

3.5. Child Development Centers

3.6. Youth Centers

3.7. Child Development and School Age Outdoor Areas

3.8. Youth Programs Outdoor Space

3.9. Maintaining Facilities and Grounds

3.10. Shared Spaces

3.11. Family Child Care

3.12. School Liaison

Chapter 4— INSPECTIONS 39

4.1. Required Annual, Unannounced Inspections

4.2. Local Comprehensive Inspections

4.3. Local Multidisciplinary Team Inspection

4.4. Higher Headquarters Inspection

4.5. Violations

4.6. Daily Facility Inspections

4.7. Home Inspections

4.8. Monthly Home Visits

Chapter 5— ACCREDITATION 43

5.1. Accreditation

5.2. Encourage providers to seek accreditation from:

Chapter 6— FIRE AND SAFETY PROTECTION 44

6.1. Fire Safety Certification

6.2. Fire Prevention

6.3. Indoor Safety

6.4. Plants

6.5. Playground Safety

6.6. Vehicles

6.7. Emergency Preparedness Plan

6.8. Family Child Care Provider Emergency Preparations:

AFI34-144 2 JULY 2019 5

6.9. Evacuation or Shelter in Place Plans

6.10. Additional Requirements for providers:

Chapter 7— HEALTH 50

7.1. Health Protection

7.2. Sanitizing/Disinfecting

7.3. Diapering and Toileting

7.4. Hand-Washing

7.5. Hygiene

7.6. Sudden Infant Death Syndrome Prevention Practices

7.7. Signs and Symptoms of Illness

7.8. Communicable Diseases

7.9. Medical Emergencies

7.10. Medication Administration

7.11. Drinking Water Testing

7.12. Harmful Substances

7.13. Pets and Animals

Chapter 8— FOOD SERVICE 57

8.1. Food Program Requirements

8.2. Food Allergies

8.3. Drinking Water

8.4. Food Service Equipment and Supplies

8.5. Meal Service

8.6. Food Purchasing

8.7. Food Storage

8.8. Home Food Storage

8.9. Training

8.10. Sanitation

8.11. Feeding Infants and Young Children

8.12. Solid Foods

6 AFI34-144 2 JULY 2019

Chapter 9— FINANCIAL MANAGEMENT 62

9.1. Funding

9.2. Appropriated Funds

9.3. Nonappropriated Funds

9.4. Child Care Fees

9.5. Family Child Care Provider Fees

9.6. Youth Programs

9.7. Youth Fees

9.8. Fundraising guidance

9.9. Insurance

9.10. Private Youth Organizations

9.11. Forms Management

Chapter 10— PROGRAM PERSONNEL 67

10.1. Personnel

10.2. Authorized Appropriated Fund Positions:

10.3. Teaching Staff and Providers

10.4. Other Adults

10.5. References

10.6. Background Checks

10.7. Office of Responsibility

10.8. Criteria for Automatic Disqualification

10.9. Criteria for Presumptive Disqualification

10.10. Suitability Determination Authority Levels

10.11. Temporary or Term Appointments

10.12. Reverification

10.13. Line of Sight Supervision (LOSS):

10.14. Physicals

10.15. Immunizations

10.16. Child and Youth Program Personnel Performance

AFI34-144 2 JULY 2019 7

10.17. Child and Youth Program Personnel Evaluations

10.18. Workforce Continuity

10.19. Employee, Contractors and Specified Volunteers Folders

10.20. Communication

Chapter 11— TRAINING 78

11.1. Training Program

11.2. Orientation

11.3. Competency Based Courses

11.4. Training for Program Managers

11.5. Training and Curriculum Specialists

11.6. Training for Child and Youth Program Assistants and Providers

11.7. Cardio Pulmonary Resuscitation and First Aid Training

11.8. Associates Credential

11.9. Youth Sports and Fitness Program Staff Certification

11.10. Administrative Staff Orientation

11.11. Food Service Staff

11.12. Support Staff Training

11.13. Specified Volunteers

11.14. Youth Sports Coach and Assistant Coach Training

11.15. School Liaison Training

11.16. Contractor Orientation

11.17. Fire prevention, safety, and health and sanitation training

Chapter 12— OPERATIONS 86

12.1. Child and Youth Programs

12.2. Eligibility

12.3. Child Development Program

12.4. Child Development Program Hourly Care

12.5. Child Development Program Enrollment

12.6. Child and Youth Immunizations

8 AFI34-144 2 JULY 2019

12.7. Child and Youth Program Parent Handbook

12.8. Child Development Program Wait List Management

12.9. Child Development Program Wait List Priorities

12.10. Family Child Care

12.11. Provider Application and Certification

12.12. Certification of Homes

12.13. Certification of Privatized Housing Homes

12.14. Substitute Providers

12.15. Provider Insurance

12.16. Provider Portfolio

12.17. Inactive Homes

12.18. Unauthorized Home Care

12.19. Family Child Care Panel

12.20. Home Suspension

12.21. Revoking certifications of providers

12.22. Provider and Parent Relations

12.23. Family Child Care Resource Centers

12.24. Youth Program

12.25. Youth Enrollment Forms

12.26. Youth Participation

12.27. Youth Sports and Fitness

12.28. Youth Sports and Fitness Program Organization and Responsibilities

12.29. Youth Sports Leagues

12.30. National Affiliation and Participation in Regional and National Youth

Competitions

12.31. Youth Sports Community Leagues

12.32. Youth Sports Participation

12.33. Emphasis on Youth Participation

12.34. Youth Sports Parents

AFI34-144 2 JULY 2019 9

12.35. Sport Supplies and Equipment

12.36. Storage for Sports Equipment

12.37. Youth Coaches Handbook

12.38. Supervision of Youth Coaches and Officials

12.39. Youth Sports Clinics

12.40. Youth Sports Player Selection and Team Organization

12.41. Youth Sports Playing Rules

12.42. Scheduling Youth Games

12.43. Number and Length of Practices and Games

12.44. Post Season Youth Sports Competition

12.45. Youth Sports Program Awards

12.46. Youth Sports Pre and Post Safety Inspections

12.47. Youth Sports Environmental and Emergency Conditions

12.48. Accident or Incident Reporting Requirements

12.49. Child and Youth Facility Closures

Chapter 13— SUPERVISION AND ACCOUNTABILITY 104

13.1. Supervision

13.2. Staffing

13.3. Field Trips

13.4. Playground Supervision

13.5. Supervision for Child Development Centers

13.6. Ratios for Child Development Center

13.7. Supervision for School Age Care

13.8. Ratios for School Age Care

13.9. Supervision for Youth Programs

13.10. Ratios for Youth Programs

13.11. Accountability

13.12. Accountability for Child Development Centers

13.13. Accountability for School Age Care

10 AFI34-144 2 JULY 2019

13.14. Accountability for Youth Programs

13.15. Accountability in Family Child Care

Chapter 14— IDENTIFICATION, PREVENTION AND REPORTING OF CHILD ABUSE

OR NEGLECT 111

14.1. Child Protection

14.2. Identification and Reporting

14.3. Prevention

14.4. Facility Monitoring

14.5. Personnel Monitoring

14.6. Closed Circuit Television

Chapter 15— PROGRAM QUALITY 114

15.1. Programming

15.2. Child Development Centers and Family Child Care

15.3. School Age Care and Youth Programs

15.4. Required Air Force Programs

15.5. Additional Programming

15.6. Building Positive Relationships

15.7. Positive Child or Youth Development

15.8. Challenging Behaviors

15.9. Materials

15.10. Environments

15.11. Family Child Care Environments

15.12. Outdoor Play

15.13. Activity Plans

15.14. Daily Schedule for Child Development Centers and Family Child Care

15.15. Routines and Transitions

15.16. Transitions to new age groups

15.17. Technology and Media

15.18. Children’s Portfolios

AFI34-144 2 JULY 2019 11

15.19. Staff Interactions

Chapter 16— SPECIAL NEEDS 122

16.1. Inclusion

16.2. Intake and Enrollment

16.3. Inclusion Action Team

16.4. Inclusion Action Team Responsibilities:

16.5. Referral Process

16.6. Provisions for Child Care

16.7. Diabetes Specific Accommodations

Chapter 17— PROMOTION AND MARKETING 126

17.1. Promotion

17.2. Recruitment

17.3. Program Assessments

Chapter 18— PARENT INVOLVEMENT 127

18.1. Parent Communication

18.2. Parent Participation

18.3. Parent Advisory Board

18.4. Parent Education

Chapter 19— SHORT-TERM, HOURLY CHILD CARE 128

19.1. Short-Term Care

19.2. Identifying Facilities

19.3. Operational Procedures

19.4. Alternative Child Care

Chapter 20— CHILD AND YOUTH EDUCATION SERVICES 130

20.1. Child and Youth Education Services

20.2. Communication and Connection

Attachment 1— GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 132

12 AFI34-144 2 JULY 2019

Chapter 1

OVERVIEW

1.1. Program Overview. Assist military and civilian personnel in balancing the competing demands of the mission and family life through delivery of a system of quality, available and affordable programs and services for eligible children and youth from birth through 18 years of age.

1.2. Support mission readiness, family readiness, retention and morale of the: Total force during peacetime, overseas contingency operations, periods of force structure change, relocation of military units, installation realignments and closures, and other emergency situations (e.g., natural disasters, epidemics). Child and Youth Programs (CYP):

1.2.1. Program, budget and allocate funds and other resources in accordance with 10 USC Ch

88, to meet the health, safety and well-being of children or youth.

1.2.2. Employ qualified personnel whose progression from entry level to positions of greater responsibility is determined by training, education, experience and competence.

1.2.3. Promote the cognitive, social, emotional, cultural, language and physical development of children through programs and services that recognize differences in children and encourage self-confidence, curiosity, creativity, self-discipline and resiliency. Promote positive youth development by supporting skills, interests, and abilities of youth.

1.2.4. Promote the prevention of child abuse or neglect in accordance with DoDD 6400.01, Family Advocacy Program and AFI 40-301, Family Advocacy Program.

1.2.5. Facilitate the availability and expansion of quality, affordable, community-based child care which meets the intent of this Instruction and supports families unable to access installation child care.

1.2.6. Conduct annual DoD certification and accreditation processes in accordance with 10

USC Ch 88, DoDI 6060.02, and DoDI 6060.4.

1.2.7. Assist military families of school age children with school transitions and educate school administrators, counselors and educators on the unique challenges impacting military students and families.

1.2.8. Provide a youth sponsorship program to assist with families transitioning between military installations.

AFI34-144 2 JULY 2019 13

Chapter 2

ROLES AND RESPONSIBILITIES

2.1. The Directorate of Services (AF/A1S): Oversees strategy and policy development, resource advocacy and allocation methodology to support mission readiness for Child and Youth

Programs.

2.2. The Chief, Services Operations Division (AF/A1SO): Oversees Services Operations

Program policy.

2.3. The Air Force Child and Youth Programs (AF/A1SOC):

2.3.1. Directs Child and Youth Programs by developing, interpreting and disseminating policy, guidance, plans and resources.

2.3.1.1. Collaborates with the total force on program, policy and guidance.

2.3.1.2. Consults with Air Force Medical Operations Agency (AFMOA/SGHM) on policy guidance for medical, health, special needs, and immunization requirements.

2.3.2. Develops budgets and provides strategic oversight of resources. Develops the annual resourcing methodology to protect the health, safety and well-being of children or youth serviced in Child and Youth Programs.

2.3.3. Addresses availability of child care on and off the installation in accordance with 10

USC Ch 88, DoDI 6060.02 and DoDI 6060.4.

2.3.4. Oversees the unannounced inspection process and DoD certification.

2.3.5. Establishes guidance on child care fees and hardship waivers based on the DoD fee policy and issues supplemental guidance on fees for school age, hourly care, preschool programs, and Air Force approved community-based programs and Family Child Care subsidies.

2.3.6. Implements policy on direct cash subsidies to DoD designated child care providers to expand the availability of child care spaces and meet specialized child care needs.

2.3.7. Establishes enrollment policies for children or youth with special needs and unique circumstances for all patrons seeking child care.

2.3.8. Provides guidance to the Air Force Services Center Child and Youth Programs Division

(AFSVC/SVPY) on policy issues.

2.3.9. Reviews and forwards waiver requests to this Instruction.

2.3.10. Provides input to the Office of the Secretary of Defense, Joint Staff, and other

Uniformed Services on issues impacting programs.

2.3.11. Develops, implements and monitors performance based-outcome criteria to evaluate effectiveness of programs.

2.3.12. Supports the Community Action Board and the Community Action Team.

2.3.13. Submits reports to DoD.

2.3.14. Reports program data to support legislative, research and other requirements.

14 AFI34-144 2 JULY 2019

2.3.15. Works with other federal and non-governmental organizations to ensure access to quality and affordable programs.

2.3.16. Addresses military dependent children’s education issues on and off the installation.

2.4. Air Force Installation and Mission Support Center (AFIMSC):

2.4.1. Responsible for Program Objective Memorandum submissions.

2.4.2. Distributes appropriations as validated by AFSVC/SVPY.

2.4.3. Manages Common Output Level Standards.

2.4.4. Integrates efforts related to installation health assessment, installation and mission support strategy, future capabilities and cross function solutions.

2.4.5. Coordinates with installation Civil Engineering to meet size and demand for new construction and renovation as well as address facility condition, maintenance and size deficiencies.

2.5. Air Force Services Center Child and Youth Programs Division (AFSVC/SVPY):

2.5.1. Provides guidance on implementation of policy as directed by Air Force Child and

Youth Programs.

2.5.2. Develops programs to support military families and mission readiness. Monitors programs for effectiveness and availability for all eligible users.

2.5.3. Develops systems to ensure child care needs are met, validated and quality of operations are maintained or improved.

2.5.4. Oversees the Expanded Child Care Program to increase the availability of child care spaces and meet specialized child care needs.

2.5.5. Implements procedures for reporting child abuse or neglect. Submits report within 48 hours of incident to Air Force Child and Youth Programs.

2.5.6. Provides guidance for reporting accidents and incidents. Forward reports to Air Force

Child and Youth Programs within 24 hours of incident. Evaluates reports for trends and implement training as needed.

2.5.7. Provides input to installation procedures for responding to emergency or contingency situations.

2.5.8. Reviews nonappropriated and appropriated fund construction projects and designs.

2.5.9. Oversees development, implementation and management of information technology.

2.5.10. Provides guidance on training and curriculum. Provides initial, recurring training and technical assistance to support abilities to conduct day-to-day duties.

2.5.11. Provides support to meet national accreditation requirements.

2.5.12. Provides guidance and procedures for the Inclusion Action team (IAT).

2.5.13. Plans and conducts Air Force-wide youth events.

2.5.14. Conducts annual, unannounced inspections of installation programs in accordance with 10 USC Ch 88, DoDI 6060.02, and DoDI 6060.4. (T-0).

AFI34-144 2 JULY 2019 15

2.5.15. Reports operational program data to support legislative, research and other requirements.

2.5.16. Works with other federal and non-governmental organizations to ensure access to quality, affordable, and available programs.

2.5.17. Oversees nonappropriated and appropriated resources in accordance with 10 USC Ch

88, DoDI 6060.02, DoDI 6060.4, and AFI 65-106, Appropriated Fund Support of Morale, Welfare, and Recreation (MWR) and Nonappropriated Fund Instrumentalities. (T-0).

2.5.18. Provides assistance for DoD certification in accordance with 10 USC Ch 88, DoDI

6060.02, and DoDI 6060.4. (T-0).

2.5.19. Requests fire certification for programs that are new or have completed facility modifications.

2.5.20. Assists installations with background checks in accordance with the Crime Control

Act of 1990, DoDI 1402.05, DoDI 6060.02, DoDI 6060.4, and this Instruction. (T-0).

2.5.21. Assists installations in making reasonable accommodations for children or youth with special needs.

2.5.22. Develops systems to ensure military dependent children’s education needs are validated and met and to ensure the necessary support is provided by the School Liaisons.

2.5.23. Coordinates and forwards waivers to this Instruction to Air Force Child and Youth

Programs.

2.6. The Installation Commander:

2.6.1. Mandates appropriate facilities, funding levels, and manpower in accordance with 10

USC Ch 88, DoDI 6060.02, DoDI 6060.4, and this Instruction. (T-0).

2.6.2. Requires installation agencies to support requirements for background checks in accordance with the Crime Control Act of 1990, DoDI 1402.05, DoDI 6060.02, DoDI 6060.4, and this Instruction. (T-0).

2.6.3. Oversees all inspection requirements if the Mission Support Group Commander is unavailable. (T-1).

2.6.4. Appoints a senior officer, such as Mission Support Group Commander, as the Military

School Advisor to advocate for the interest of military families in local school districts. (T-1).

2.6.5. Requires the School Liaison to be engaged with local, state-level educators and other policymakers impacting quality school choice for military associated parents.

2.6.6. Ensures either the Military School Advisor or School Liaison attend local school board meetings where there are large numbers of military-connected students enrolled. (T-1).

2.6.7. Assumes the duties included in paragraph 2.7 in the absence of the Mission Support

Group Commander.

16 AFI34-144 2 JULY 2019

2.7. The Mission Support Group Commander:

2.7.1. Participates in the unannounced inspection outbrief and submits corrective actions within 75 days of the inspection in accordance with 10 USC Ch 88, DoDI 6060.02, DoDI

6060.4, and this Instruction. (T-0). Submits extension requests to AFSVC/SVPY for deficiencies that cannot be completed within 75 days of the inspection.

2.7.2. Ensures unannounced, comprehensive fire and safety, health and sanitation, and multidisciplinary inspections are conducted annually and findings are corrected within 90 days of the inspection in accordance with 10 USC Ch 88, DoDI 6060.02, DoDI 6060.4, and this

Instruction. Submits extension requests to AFSVC/SVPY for deficiencies that cannot be corrected within the 90 days. (T-0).

2.7.3. Reports installation resource requirements to AFSVC/SVPY.

2.7.4. Serves as certification authority for Family Child Care. Appoints the Family Child Care

Panel to provide oversight of program. Approves, suspends or revokes certification based on recommendations from the Family Child Care Panel. Requires providers to comply with this

Instruction. (T-1).

2.7.5. Requires programs to convene a Parent Advisory Board and have a viable parent participation program in accordance with 10 USC Ch 88. (T-0). Will attend Parent Advisory

Board meeting at least once a year. (T-1).

2.7.6. Approves or disapproves hardship waivers for child care fees requests in accordance with DoDI 6060.02, and this Instruction. (T-0).

2.7.7. Follows this Instruction and forwards waiver requests to this Instruction for action. (T-

1).

2.8. The Military School Advisor:

2.8.1. Attends meetings and forums involving educational needs of military-connected children such as Educational Advisory Committee/Council and Military Interstate Children’s

Compact Commission State Council meetings.

2.8.2. Advocates for the educational needs of military-connected children.

2.8.3. Attends as needed or has the School Liaison attend school board meetings in those districts with large numbers of military-connect students enrolled.

2.9. The Force Support Squadron Commander or Director:

2.9.1. Requires programs to hire enough staff to support operations. Requires management staff to have a degree from an accredited college in the appropriate field. Management staff members are in grade levels which adequately reflect the level of responsibility and complexity of duty assignment. Fills appropriated fund positions in accordance with manpower standards.

(T-1).

2.9.2. Participates in the unannounced inspection outbrief. Submits corrective action report to the Mission Support Group Commander. Verifies deficiencies are closed. Submits extension requests for deficiencies that cannot be completed within 75 days of the inspection to the

Mission Support Group Commander. (T-1).

AFI34-144 2 JULY 2019 17

2.9.3. Submits extension requests for the comprehensive or multidisciplinary inspections to the Mission Support Commander for deficiencies that cannot be corrected within the 90 days.

2.9.4. Monitors the demand for child care and takes appropriate action to expand the availability of care.

2.9.5. Requires program hours to meet mission needs, customer demand and usage.

2.9.6. Ensures offices of responsibility for background checks meet the requirements in accordance with the Crime Control Act of 1990, DoDI 1402.05, DoDI 6060.02, DoDI 6060.4, and this Instruction for individuals who have contact with children or youth. (T-0). Will make fitness determinations for specified volunteers and contractors. (T-1).

2.9.7. Serves on the Family Child Care Panel or assigns Deputy to serve in place. (T-1).

2.9.8. Requires facilities to be sized to meet demand. Coordinates with installation Civil

Engineering on new construction, renovation and sustainment projects to address facility condition, maintenance and size deficiencies.

2.10. The Child and Youth Services Flight Chief:

2.10.1. Provides oversight and monitors compliance with this Instruction.

2.10.2. Provides oversight and supervision to program managers on services and administrative issues.

2.10.3. Advocates for budget, resources, facility requirements and manpower to meet program requirements.

2.10.4. Provides oversight of the appropriated and nonappropriated fund budgets.

2.10.5. Develops capital improvement, short- and long-range plans.

2.10.6. Attends program’s inspection outbrief and the Mission Support

Commander/Director’s outbrief. Addresses corrective actions in the Inspection Management

System and verifies deficiencies are closed. Submits a copy of the report to the Force Support

Commander/Director. Submits extension requests for deficiencies that cannot be completed within the 75 days to the Force Support Commander/Director. (T-1).

2.10.7. Verifies deficiencies from the comprehensive fire and safety, health and sanitation, and multidisciplinary inspections are closed. Submits extension requests to the Force Support

Commander/Director for deficiencies that cannot be corrected within the 90 days. (T-1).

2.10.8. Ensures program staff follow the background check requirements in accordance with the Crime Control Act of 1990, DoDI 1402.05, DoDI 6060.02, DoDI 6060.4, and this

Instruction for individuals who have contact with children or youth. (T-0).

2.10.9. Serves as Force Support Squadron point of contact for Child and Youth Program facility projects. Assists with equipment acquisition. Notifies AFSVC/SVPY prior to facility renovations.

2.10.10. Notifies the Force Support Commander/Director when there is a demand for more child care. Takes appropriate action to expand the availability of care.

2.10.11. Forwards all reportable incidents as outlined in this Instruction to AFSVC/SVPY within 24 hours of the incident. (T-1).

1366068780C Highlight

18 AFI34-144 2 JULY 2019

2.10.12. Forwards the National Association for the Education of Young Children 72 hour report https://www.naeyc.org/sites/default/files/globally-shared/downloads/PDFs/accreditation/early-learning/72_hour_form.re.pdf including incident reporting systems and training curricula to AFSVC/SVPY within 24 hours of the incident. Validates proper procedures and processes are in place to minimize future incidents.

Evaluates reportable incidents for trends.

2.10.13. Participates on the Community Action Team.

2.10.14. Serves as a member of the Family Child Care Panel. (T-1).

2.10.15. Observes the Community Child Care Coordinator and/or Family Child Care

Coordinator conduct one home inspection quarterly. Conducts home inspections or assigns another member of the flight that meets the requirements for Family Child Care Coordinators as outlined in this Instruction to conduct home visits if the Community Child Care Coordinator or Family Child Care Coordinator position is vacant. (T-1).

2.10.16. Serve as the appointed administrative grants officer for Boys & Girls Clubs of

America.

2.10.17. Establishes a Parent Advisory Board in accordance with 10 USC Ch 88, DoDI

6060.02 and this Instruction. (T-0). Schedules the Parent Advisory Board quarterly and forwards meeting minutes to the Mission Support Group Commander. Notifies the Mission

Support Group Commander when the Parent Advisory Board is meeting.

2.10.18. Establishes an Inclusion Action Team. (T-1). Serves as the chair of Inclusion Action

Team.

2.10.19. Analyzes operational data to evaluate effectiveness of programs and submits accurate data to AFSVC/SVPY on request.

2.10.20. Establishes effective working relationships with installation agencies and program managers. Serves as the subject matter expert and advises senior leaders on program related matters.

2.10.21. Provides opportunities to recognize individuals working and volunteering in Child and Youth Programs.

2.10.22. Assesses parent satisfaction, identifies strengths and weaknesses and sets program goals annually.

2.10.23. Establishes procedures for responding to emergency or contingency situations.

2.10.24. Develops a policy in conjunction with local agencies that addresses when a child under the age of 13 can be home alone without adult supervision on the installation. The installation commander should approve the policy in consultation with the installation director of the Family Advocacy Program. (T-0).

2.10.25. Recruits enough staff to support operations. Hires management staff that have a bachelor’s degree or higher from an accredited college in the appropriate field. Staff members are in grade levels which adequately reflect the level of responsibility and complexity of duty assignment. Fills appropriated fund positions according to manpower standards. (T-1).

https://www.naeyc.org/sites/default/files/globally-shared/downloads/PDFs/accreditation/early-learning/72_hour_form.re.pdf https://www.naeyc.org/sites/default/files/globally-shared/downloads/PDFs/accreditation/early-learning/72_hour_form.re.pdf

AFI34-144 2 JULY 2019 19

2.10.26. Provides supervision and oversight of Child and Youth Education Services Program and School Liaison.

2.10.27. Assigns Training and Curriculum Specialist to assist each program.

2.10.28. Notifies Force Support Commander/Director when unauthorized child care is provided in privatized housing on or off the installation and government housing. Conducts site visits with the Family Child Care Coordinator and a member from the Force Support

Commander’s staff on reports of unauthorized child care.

2.10.29. Responsible for bargaining with the local union, when applicable.

2.11. The Child Development Center Director, Assistant Director and/or School Age Care

Coordinator:

2.11.1. Manages the daily operations of the Child Development Center or School Age Care program. Manages indoor and outdoor infrastructure to meet fire, safety and health requirements. Provides supervision and accountability procedures to protect children while in care.

2.11.2. Manages appropriated and nonappropriated resources and maximizes resources to the greatest extent possible. Advocates for additional resources when necessary.

2.11.3. Attends the unannounced inspection program outbrief. Addresses correction actions in the Inspection Management System. Verifies deficiencies are closed before submitting report to the Child and Youth Services Flight Chief. Prepares extension request for deficiencies that cannot be closed within 75 days and submit requests to the Child and Youth Services Flight

Chief. (T-1).

2.11.4. Closes deficiencies for the comprehensive and multidisciplinary inspection corrective action report. Prepares extension requests for deficiencies that cannot be closed within 90 days and submit requests to the Child and Youth Services Flight Chief. (T-1).

2.11.5. Assists personnel with supporting the cognitive, social, emotional, and physical development of children. Uses the DoD Curriculum, Early Learning Matters, to support children’s development. Note: Early Learning Matters is only required for Child Development

Centers and Family Child Care.

2.11.6. Employs sufficient personnel to support operations.

2.11.7. Supervises, mentors, and coaches personnel and volunteers. Provides oversight of contracted services.

2.11.8. Conducts orientation for personnel, parents, contractors, and volunteers and disseminates operational guidance.

2.11.9. Attends the Parent Advisory Board and establishes a viable Parent Participation Plan.

(T-1).

2.11.10. Reports all incidents or accidents as outlined in this Instruction to the Child and Youth

Services Flight Chief within 24 hours of incident. (T-1).

20 AFI34-144 2 JULY 2019

2.11.11. Submits the National Association for the Education of Young Children 72 hour report the Child and Youth Services Flight Chief within 24 hours of the incident. NOTE: Not required for school age. Validates proper procedures and processes are in place to minimize future incidents. Evaluates reportable incidents for trends.

2.11.12. Serves on the Inclusion Action Team when needed.

2.11.13. Assesses the demand for child care and takes appropriate action to expand the availability of care. Empty spaces are to be filled within two weeks of vacancy.

2.11.14. Provides input to the Child and Youth Services Flight Chief for facility acquisition projects.

2.11.15. Follows this Instruction and other federal regulations listed within Attachment 1. (T-

1).

2.11.16. Notifies installation agencies when background check paperwork is incomplete for personnel, specified volunteers, and contractors. Keep a listing when background checks are due and notify appropriate installation agencies.

2.11.17. Oversees the food program to ensure children or youth are provided healthy meals and health and safety standards are maintained to prevent contamination of food. Child

Development Programs are administered in accordance with the United States Department of

Agriculture Child and Adult Care Food Programs where available.

2.11.18. Completes the required certification for playground safety inspector.

2.11.19. Meets the business requirements of the Operational Administrator as outlined by the

National Association for the Education of Young Children accreditation requirements. Note:

This is a requirement for Child Development Center Directors.

2.11.20. Provides opportunities to recognize individuals working and volunteering in the

Child Development Center.

2.12. The Training and Curriculum Specialist:

2.12.1. Provides training support in accordance with this Instruction, DoDI 6060.02, and

DoDI 6060.4. (T-0).

2.12.2. Attend program’s inspection outbrief. Addresses corrective actions in the Inspection

Management System. Verifies all deficiencies are closed before submitting report to the Child and Youth Services Flight Chief. (T-1).

2.12.3. Trains staff and providers on the DoD Curriculum, Early Learning Matters https://www.virtuallabschool.org/elm-curriculum. Note: Early Learning Matters is only required for Child Development Centers and Family Child Care.

2.12.4. Develops flight-wide training calendar and conducts training related to position descriptions. Conducts monthly observations and provides coaching to teaching staff based on observations and assessments to support staff development.

2.12.5. Supports personnel with activity plans and child assessments.

2.12.6. Arranges for Family Advocacy to conduct annual child abuse and neglect training.

https://www.virtuallabschool.org/elm-curriculum

AFI34-144 2 JULY 2019 21

2.12.7. Provides information and supports staff with child or youth development associate credentials.

2.12.8. Notifies personnel and providers of community-based and other training opportunities.

2.12.9. Provides input to facility manager on purchasing appropriate materials, supplies and equipment.

2.12.10. Assists facility manager with facility acquisition projects.

2.12.11. Seeks support from Kids Included Together to assist personnel with children or youth with special needs.

2.12.12. Serves on the Inclusion Action Team when needed.

2.12.13. Obtains written parental permission prior to seeking assistance from specialists that support children or youth with special needs.

2.12.14. Serves as facility manager when needed to assist with extreme staffing shortages.

2.12.15. Assists program manager with orientation for parents.

2.12.16. Fosters parent relationships. Provides education to families on child and youth development.

2.12.17. Provides input annually to the program manager for improvements.

2.12.18. Remains current with safety and health standards.

2.12.19. Ensures program is accredited by an approved national accrediting agency. (T-0).

2.12.20. Meets the education requirements for the Pedagogical Administrator as outlined by the National Association for the Education of Young Children accreditation requirements.

2.12.21. Completes the certification required for a playground safety instructor.

2.12.22. Closes deficiencies for the comprehensive and multidisciplinary inspection corrective action report within 90 days of the inspection. (T-0).

2.12.23. Serve on the Family Child Care Panel as a non-voting member.

2.12.24. Uses the Virtual Lab School and the Youth Training Modules to train teaching staff.

Reviews coursework, assessments and conducts competencies. Provide coaching throughout each course.

2.12.25. Conducts orientation for personnel, parents, contractors, and volunteers and disseminates operational guidance.

2.13. The Youth Programs Director and/or Assistant Director:

2.13.1. Manages the daily operations of Youth Programs.

2.13.2. Manages appropriated and nonappropriated fund operational budgets and maximizes resources to the greatest extent possible. Advocates for additional resources when necessary.

2.13.3. Applies for grants to support programs and consults with the installation legal office prior to submission.

22 AFI34-144 2 JULY 2019

2.13.4. Attends the unannounced inspection program outbrief. Addresses correction actions in the Inspection Management System. Verifies all deficiencies are closed before submitting report to the Child and Youth Services Flight Chief. Prepares extension request for deficiencies that cannot be closed within 75 days and submit requests to the Child and Youth Services

Flight Chief. (T-1).

2.13.5. Closes deficiencies for the comprehensive and multidisciplinary inspection corrective action report. Prepares extension requests for deficiencies that cannot be closed within 90 days and submit requests to the Child and Youth Services Flight Chief. (T-1).

2.13.6. Serves as an appointed Liaison Officer for grants awarded by Boys & Girls Clubs of

America, per DoD 5500.07-R, Joint Ethics Regulation, section 3-201.

2.13.7. Assists staff, volunteers and contractors promote positive youth development. Offers programming in the five core Boys & Girls Clubs of America program areas and the required

Air Force programs.

2.13.8. Ensures participation in the National Alliance for Youth Sports (NAYS) Better Sports for Kids Quality Program Provider designation. Applies for the National Alliance for Youth

Sports Excellence Program Award.

2.13.9. Works with the School Liaison on initiatives to support children and youth as outlined by this Instruction.

2.13.10. Employs sufficient personnel to support operations.

2.13.11. Supervises personnel and volunteers. Provides oversight of contracted services.

2.13.12. Conducts orientation for staff, parents, contractors and volunteers and disseminates operational guidance.

2.13.13. Monitors School Age Accreditation to ensure program is accredited by a nationally recognized accrediting body.

2.13.14. Oversees food program to ensure healthy meals and minimal food contamination.

2.13.15. Reports all incidents or accidents as outlined in this Instruction to the Child and Youth

Services Flight Chief within 24 hours of incident. (T-1).

2.13.16. Serves on the Inclusion Action Team when needed.

2.13.17. Assists the Child and Youth Services Flight Chief with facility acquisition projects.

2.13.18. Follows this Instruction, DoD and other Federal Regulations listed in Attachment 1.

(T-1).

2.13.19. Notifies installation agencies when background check paperwork is incomplete for personnel, specified volunteers, and contractors. Keep a listing when background checks are due and notify appropriate installation agencies.

2.13.20. Provides opportunities to recognize individuals working and volunteering in Youth

Programs.

2.13.21. Conducts a youth sponsorship program in accordance with 10 USC Ch 88 and DoDI

6060.4 that connects incoming and outgoing youth with installation programs. (T-0).

2.13.22. Completes the required certification for playground safety inspector.

AFI34-144 2 JULY 2019 23

2.14. The Youth Sports and Fitness Program Director:

2.14.1. Manages the daily operations of youth sports and fitness leagues and programs.

2.14.2. Manages appropriated and nonappropriated fund operational budgets and maximizes resources to the greatest extent possible. Advocates for additional resources when necessary.

2.14.3. Applies for grants from the Air Force Aid Society, Boys & Girls Clubs of America, Combined Federal Campaign distribution, the Department of Agriculture and similar sources, to support programming. Consults with the installation legal office prior to submission.

2.14.4. Attends the unannounced inspection program outbrief. Addresses correction actions in the Inspection Management System. Verifies all deficiencies are closed before submitting report to the Youth Director. Prepares extension request for deficiencies that cannot be closed within 75 days and submit requests to the Youth Program Director or the Child and Youth

Services Flight Chief. (T-1).

2.14.5. Closes deficiencies for the comprehensive and multidisciplinary inspection corrective action report. Prepares extension requests for deficiencies that cannot be closed within 90 days and submit requests to the Child and Youth Services Flight Chief. (T-1).

2.14.6. Acquires certification through the National Alliance for Youth Sports as a youth sports administrator. (T-1). Follows the National Alliance for Youth Sports guidelines.

2.14.7. Assists staff, volunteers and contractors promote positive youth development.

Conducts programming that includes a variety of competitive and non-competitive programs to support physical and social development.

2.14.8. Recruits enough staff and volunteers to assist with sports leagues. Ensures each coach has personal liability insurance as part of certification required in DoDI 6060.4 and is certified through the National Alliance for Youth Sports as youth sport coach. (T-0).

2.14.9. Supervises personnel and volunteers. Provides oversight of contracted services.

2.14.10. Conducts orientation for staff, parents, contractors, and volunteers and disseminates operational guidance.

2.14.11. Provides feedback seasonally to personnel and coaches based on observations of their interactions with children and youth.

2.14.12. Reports all incidents or accidents as outlined in this Instruction to the Child and Youth

Services Flight Chief within 24 hours of incident. (T-1).

2.14.13. Serves on the Inclusion Action Team when needed.

2.14.14. Follows this Instruction and Federal Regulations listed within Attachment 1.

2.14.15. Notifies installation agencies when background check paperwork is incomplete for personnel, specified volunteers, and contractors. Keep a listing when background checks are due and notify appropriate installation agencies.

2.14.16. Provides opportunities to recognize individuals working and volunteering in Youth

Programs.

2.14.17. Completes the required certification for playground safety inspector.

24 AFI34-144 2 JULY 2019

2.15. The Teen Coordinator or Youth Programmer:

2.15.1. Serves as the chief official charged with overall administration and operation of the teen program. Manages the indoor and outdoor infrastructure for compliance with fire, safety, and health requirements.

2.15.2. Manages appropriated and nonappropriated fund operational budgets and maximizes resources to the greatest extent possible. Advocates for additional resources when necessary.

2.15.3. Applies for grants to support programming. Consults with the installation legal office prior to submission.

2.15.4. Attends the unannounced inspection program outbrief. Addresses correction actions in the Inspection Management System. Verifies all deficiencies are closed before submitting report to the Youth Director. Prepares extension request for deficiencies cannot be closed within 75 days and submit requests to the Youth Program Director. (T-1).

2.15.5. Closes deficiencies for the comprehensive and multidisciplinary inspection corrective action report within 90 days of the inspection. (T-1).

2.15.6. Assists staff promote positive youth development. Offers programming on the Boys &

Girls Clubs of America five core program areas and the Air Force required programs. (T-1).

2.15.7. Works with the School Liaison on initiatives to support children and youth as outlined by this Instruction.

2.15.8. Networks with preteens and teens at school or other installation locations (e.g., schools, community centers).

2.15.9. Partners with other installation-recognized private organizations and national, regional or local non-Federal entities that are youth serving organizations (e.g., Girl Scouts, Civil Air

Patrol).

2.15.10. Employs sufficient personnel to support operations.

2.15.11. Supervises, mentors, and coaches personnel and volunteers. Provides oversight of contracted services.

2.15.12. Conducts orientation for personnel, parents, volunteers and contractors and disseminates operational guidance.

2.15.13. Provides youth healthy meals and snacks. Meets AFMAN 48-148, Tri-Service Food

Code, AFI 48-116, Food Safety Program, and local Public Health requirements.

2.15.14. Reports all incidents or accidents as outlined in this Instruction to the Child and Youth

Services Flight Chief within 24 hours of incident. (T-1).

2.15.15. Serves on the Inclusion Action Team when needed.

2.15.16. Conducts a youth sponsorship program in accordance with 10 USC Ch 88 and DoDI

6060.4, that connects incoming and outgoing youth with installation programs. (T-0).

2.15.17. Notifies installation agencies when background check paperwork is incomplete for personnel, specified volunteers, and contractors. Keep a listing when background checks are due and notify appropriate installation agencies.

AFI34-144 2 JULY 2019 25

2.15.18. Provides opportunities to recognize individuals working and volunteering in Youth

Programs.

2.16. The School Liaison:

2.16.1. Monitors federal and state legislative, state and federal Department of Education activities impacting PreK-12 education.

2.16.2. Establishes working knowledge of and monitors local, state and federal legislation and regulatory requirements impacting PreK-12 education.

2.16.3. Establishes sound working knowledge of various education models and requirements to include, but not limited to public, private, parochial, homeschool, charter, Department of

Defense Education Activity (DODEA), Non DoDEA School Program, and virtual school options.

2.16.4. Serves as installation point of contact and subject matter expert for all local military child education matters.

2.16.5. Attends meetings and forums involving educational needs of military-connected children such as Educational Advisory Committee/Council and Military Interstate Children’s

Compact Commission State Council meetings.

2.16.6. Educates military parents to enable them to become their child’s primary advocate by providing resources such as, but not limited to, transition support, parental absence challenges,…