SOW and Technical Specifications.pdf

Project Title: Diabetes Mobile Education Center, Crow Service Unit (CSU)

SECTION 01010 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 GENERAL

A. The Crow Service Unit intends to purchase a 40 ft. custom built diesel powered coach to deliver health education services beyond the walls of their existing healthcare facilities.

1. Project Location: Crow/Northern Cheyenne Hospital 1010 South, 7650 East Crow Agency, MT 59022

2. Owner: Billings Area Indian Health Service 2900 Fourth Ave. N.

Billings, MT 59101 406-247-7099

3. Project Officer: Raichell Doland-Roan Diabetes Project Coordinator 406-638-3529

B. Mobile Education Center shall be FOB Destination to Crow Agency, Montana 59022.

Contractor shall provide all manuals, warranties, and documents to Owner at time of delivery.

C. The requirement will be procured under a single prime contract.

ITEM TO BE PURCHASED:

The Crow Service Unit Indian Health Service (IHS) Billings Area is interested in purchasing one new 2024 model vehicle for use as mobile education centers. The newly manufactured van shall be delivered to Crow Agency, Montana by the successful bidder. Final inspection and acceptance will be by IHS personnel upon said delivery.

SCOPE OF YOUR RESPONSE:

Respondents are advised that RFP's are solicited on a Design-Build basis. Bidders are hereby notified that responses must be in writing, with firm prices or allowances clearly stated for the whole of your design.

Design, provide, deliver, and provide training for the operation of one (1) 40 ft. long mobile education center for IHS Crow Service Unit. The vehicle shall include rooms, casework, kitchen and chairs, utility areas, storage, lavatories, lighting, insulation, and any other amenities specified in this solicitation. Items must clearly meet our specifications. The completed unit shall meet all applicable documents, publications and standards in effect at the time of manufacture. These shall include, but not limited to, all U. S. Dept. of Transportation [DOT] and Federal Motor Vehicle Safety Standards [FMVSS], requirements as applicable.

VEHICLE, GENERAL SPECIFICATIONS

The unit will be constructed on a new, unused 2024 or newer Freightliner chassis with 360 HP Cummins ISB engine, with specifications listed below.

DIMENSIONS OF THE COMPLETED VAN

The total length of the van, including both front driver cabin and rear van body cabin, shall be nominally 40 feet, except for mirrors or other specified appurtenances to the length of the van. The width of the van shall not exceed 102 inches, except for mirrors or other specified appurtenances on the side of the van. The overall height of the van is to be no more than 12 feet 11 inches. The interior ceiling height of the van body (rear cabin) shall be nominally 7 feet 4 inches. The interior width of the van body (rear cabin) must be a minimum of 95.5 inches, except for cabinetry specified. The Interior Height shall be no less than 83 inches.

BASIC LAY OUT [FLOOR PLAN] OF THE COMPLETED VAN

As a bidder on this design-build contract, you must provide us a detailed floor plan, including all equipment specified and placement thereof, that best presents your company and production skills. Your drawings will be judged for their completeness, their appropriateness to our goals for the mobile unit, and their general professionalism. At a minimum, you must provide detailed scale elevations of the unit that you propose, and a completely detailed scale floor plan, including cabinets, kitchen, seating, as outlined below. Attached is a rough floor plan from which you can design your own precise floor plan for our analysis: [not to scale]

SPECIFICATIONS

Exterior Features Chassis Features

Full-Paint finish with Clear coat protectant finish Freightliner XCR Chassis with 360 HP Cummins ISB Engine

Diamond Shield Protection on Front Cap Aluminum Wheels Convex Exterior Mirrors with Remote Control and Defrost Power Column and Adjustable Control (Steering)

Entrance Door with Automatic Step Single axle Suspension rated for 24,000 pounds

Smart Level Hydraulic Leveling Jacks with Bluetooth compatible touch pad Cruise Control

Mud Flaps Manual Tilt and Telescope Steering Wheel

Rear Ladder Recessed Fuel Fills with Crossover to Fill from either side

Rear Hitch for Towing Car Anti-Lock Braking System

Undercoating Chassis Battery Disconnect

Wheelchair Lift Glass Dash Instrument Panel

Headlights Automatic High Beam

Land Tracking and Lane Departure Warning System

Construction Features Air Condition & Heating

Gel coated Fiberglass Exterior Sidewalls, Front and Rear Caps Two 15K BTU Heat Pump Air Conditioners

Aluminum-Frame Sidewalls and Roof Construction, 16"on Center Propane Furnace with Ducted Heat

5/8 Foam Insulation and Laminated in Sidewalls and Ceiling Dash Heater and Air Conditioner

Polar Pack R19 Batten Insulation in Roof Wall Mounted Sensors for Heating and Air Conditioning

Built in Overhead Defroster Blower Fan

Windows, Awnings and Vents Electrical Features

One-Piece Tinted Windshield 8.0 Cummins Onan Diesel Quiet Series Generator

Frameless Double-Pane Tinted Safety-Glass Windows 50 Amp Electrical Service with Flexible Cord and Automatic Transfer Switch

Fan-Bathroom Vent with Rain Sensor in Kitchen and Bathroom

Automatic Generator Start on Low Batteries or Temperature Setting

Skylight Above Shower Four 6 Volt House Batteries on Pull Out Tray

Carefree Travel Power Side and Entrance Door Awning and Alumagaurd and LED Strip Lighting Battery Disconnect Switch for House Battery

Slide out Awning Covers 2000 Watt Xantrex True Sine Inverter

Kitchen Window Emergency Engine Start Switch

Entrance Door to Lock/Unlock Automatically with Park Brake Energy Management System

Screen Door Over Wheelchair Lift Exterior Security Light on Door side

Mid-Ship Side Turn Signals

Electrical Misc.

LED Lights Recessed in Ceiling and Underneath Overhead Cabinets

Engine Block Heater LED Awning Strip Lighting

Cable TV Connection Manually Operating Hold-To-Run Slide out switch

Lights in Exterior Storage Compartments 12-Volt Auxiliary Receptacle on Dashboard

Interior Courtesy Light USB Charger at Dinette and Bedroom Night Stand Spare Fuses in Chassis Fuse Panel and House Fuse Panel USB Outlet at Dash for Driver Use

Multiplex Monitor System 10.1" in Center of Coach with Interior Lighting and HVAC Controls

110V Receptacle in Bed Overhead with Two pass Through Ports

Dash Radio, Cameras and monitors to Power-Up from Both House Batteries and ignition Transfer Switch with Surge Protector 3000 Watt Inverter/Charger 2-AE6 1200W Solar Kits 6-250 ah lithium batteries

Cabinets & Furniture

Plumbing & Bath Features Miltered Flat Designer Cabinets Doors with Matte Finish

On-Demand Water System Concealed Hinges on Cabinet Doors

Sewage holding Tank Rinse Drawers with Full Extension Ball Bearings Guides

Water Heater Bypass system Fixed Pantry Shelves

China Bowl Stool or Macerator Stool Cooktop Cover Flush, Matching Countertop Material

Exterior Shower Soft-Close Cabinet Drawers

Water Filter for Entire Unit Polished Solid Surface Countertop in Kitchen with Under mounted Stainless Steel Sink and Sink Covers Polished Solid Surface Countertops in Bathroom and Bedroom

Roof Front Seats with 6 way Power

Fiberglass Roof Driver Seat with Vibrator for Mobileye System

Batten Insulation Manual Food Rest on Passenger Seat

A/C Ducting Passenger Seat Work Station

16" on Center Aluminum Rafter Framing Desk with chair

Kraft paper Vapor Barrier Dinette with Power Adjustable Table, Bench Seat and Folding Chair on Wheelchair Accessible Floor Plan

5/8" Bead Form Extended Rotation Concealed Hinge for Washer and Dryer Cabinet Door

3/16" Panel

Padded Vinyl Overlay Floor

Tile or luxury vinyl through out

5/8" floor decking

Sidewall

Interior Wall Panel Batten insulation

5/8" Bead Foam 16" on Center Wood Framing \

Kraft Paper Vapor Barrier Polyethylene Moisture Barrier

Batten Insulation

Composite One-Piece Gelcoat Exterior Sidewall Exterior

Aluminum Framing 15K BTU heat Pump Central Air Conditioner

One Piece Bonded Windshield

Frameless Double-Pane Tinted Safety Glass Windows

Sid-Hinged Baggage Doors

Each Item Detailed Specification

1 Extinguisher, fire, in storage loft

Extinguisher to be ABC type, UL and ULC listed, 2¾ lb. suitable for temperature range -40°F to 120°F (-40°C to 49°C). Cylinder to be epoxy coated steel to resist corrosion dents and punctures.

1 Alarm, burglar Intrusion alarm system with minimum two transmitters, panic mode, remote valet, silent mode, 126 decibel siren, visual and audio effects, visual deterrent LED, anti-nuisance circuitry, valet switch/emergency disarm, shock sensor in front driver cabin.

Sensors to be installed on hood, main entry doors, generator compartment, and windows larger than 12 in. width.

1 Alarm, rear back-up 92 decibel intermittent alarm, activated in reverse gear.

1 Extinguisher, fire, in storage loft

Extinguisher to be ABC type, UL and ULC listed, 2¾ lb. suitable for temperature range -40°F to 120°F (-40°C to 49°C). Cylinder to be epoxy coated steel to resist corrosion dents and punctures.

1 Manual, operating Full set of operating manuals for every major component on the van.

3 Photo panels High-resolution photos decoratively mounted to the wall. Photos sealed in clear acrylic frame.

1 Receptacle, 110 vac, exterior

At least two 110 vac receptacles, with complete weather protection, mounted undercarriage.

1 Wheelchair lift, undercarriage

An under-floor type wheelchair lift shall be furnished. The wheelchair lift shall stow under the clinic floor, leaving the doorway into the clinic clear. The enclosure shall protect the wheelchair lift from rain, snow and dirt. The wheelchair lift shall be constructed of steel and aluminum. The useable platform width shall be 30 inches minimum. The useable platform length shall be

45 inches minimum. Lifting capacity shall be at least 700 lbs. The wheelchair lift shall be hydraulic powered using a 12-volt direct current motor. A manual hydraulic pump back-up system shall be provided in case of electrical failure. The wheelchair lift shall have dual hand rails. Safety interlocks shall be provided to prevent operation of the wheelchair lift, when the wheelchair door is closed. The wheelchair lift shall comply with the Americans with

Disability Act requirements.

1 Extinguisher, fire, in storage loft

Extinguisher to be ABC type, UL and ULC listed, 2¾ lb. suitable for temperature range -40°F to 120°F (-40°C to 49°C). Cylinder to be epoxy coated steel to resist corrosion dents and punctures.

1 Manual, operating Full set of operating manuals for every major component on the van.

3 Photo panels High-resolution photos decoratively mounted to the wall. Photos sealed in clear acrvlic frame.

1 Receptacle, 110 vac, exterior

At least two 110 vac receptacles, with complete weather protection, mounted undercarriage.

1 Smoke detector, battery

Provide battery operated DC voltage smoke alarm(s) so that vehicle is protected if electricity fails, provided the batteries are fresh and correctly installed. Unit to emit an 85-decibel alarm for an earlv warning of fire.

1 Stairs, high-traction tread covers

Step covers are fit over existing steps. Slightly rounded for snug fit on Bull Nose leading edges of stairs. Doubles OSHA's 0.5 guideline and exceeds ADA's 0.6 measure for Coefficient of

Friction values. Exceeds guidelines even in wet or oilv conditions.

1 Water level monitoring system

Remote readings on digital instrument pad for water levels in all tanks.

Manual, operating Full set of operating manuals for every major component on the van.

Photo panels High-resolution photos decoratively mounted to the wall. Photos sealed in clear acrvlic frame.

Receptacle, 110 vac, exterior At least two 110 vac receptacles, with complete weather protection, mounted undercarriage.

SPECIFICATIONS (CONT)

MEDICAL EQUIPMENT SPECIFICATIONS

(number preceding item description is quantity to be supplied with the completed van)

Each Item Detailed Specification

1 Manual, operating Full set of operating manuals for every major component on the van.

3 Photo panels High-resolution photos decoratively mounted to the wall. Photos sealed in clear acrvlic frame.

1 Receptacle, 110 vac, exterior

At least two 110 vac receptacles, with complete weather protection, mounted undercarriage. HPDP to specify location.

Each Item Detailed Specification

1 Smoke detector, battery Provide battery operated DC voltage smoke alarm(s) so that vehicle is protected if electricity fails, provided the batteries are fresh and correctly installed. Unit to emit an 85-decibel alarm for an earlv warning of fire.

1 Stairs, high-traction tread covers

Step covers are fit over existing steps. Slightly rounded for snug fit on Bull Nose leading edges of stairs. Doubles OSHA's 0.5 guideline and exceeds ADA's 0.6 measure for Coefficient of

Friction values. Exceeds guidelines even in wet or oilv conditions.

1 Water level monitoring system

Remote readings on digital instrument pad for water levels in all tanks.

Each Item Detailed Specification

1 Wheelchair lift, undercarriage

An under-floor type wheelchair lift shall be furnished. The wheelchair lift shall stow under the clinic floor, leaving the doorway into the clinic clear. The enclosure shall protect the wheelchair lift from rain, snow and dirt. The wheelchair lift shall be constructed of steel and aluminum. The useable platform width shall be 30 inches minimum. The useable platform length shall be 45 inches minimum. Lifting capacity shall be at least 700 lbs. The wheelchair lift shall be hydraulic powered using a 12-volt direct current motor. A manual hydraulic pump back-up system shall be provided in case of electrical failure. The wheelchair lift shall have dual hand rails. Safety interlocks shall be provided to prevent operation of the wheelchair lift, when the wheelchair door is closed. The wheelchair lift shall be furnished with a four button

Each Item Detailed Specification pendant control. The wheelchair lift shall comply with the

Americans with Disability Act requirements.

1 Wheels, deluxe chrome liners

Wheels are to be trimmed with stainless steel covers, DOT approved, so that exterior wheels have finished appearance.

1 Wheels, rear tire inflation extenders

Provide a 4-hose air system designed for easy access to both inner and outer dual rear wheels for checking pressure or inflating tires. Hoses to be protected by flexible braided stainless steel and mounted to valve stems and outer chrome liners. All mounting brackets to be made of 304L stainless steel.

4 Windows, safety glass

Sliding windows with screens shall be furnished in all openings except entry doors. Window assemblies shall be properly aligned with complete seals to preclude water leakage and wind noise from entering the health van. Window operation shall be smooth, with a maximum force of fifteen pounds required to move the sash in either direction. Latch operation shall be smooth with positive locking latches. At least one street side side window shall allow for emergency escape, by means of durable, heavy-duty release latches located on each side of the window and below the window centerline. The window construction shall include exterior sash drains to prevent the entrance or backup of water into the clinic area or sidewalls. Drains of sufficient size shall be incorporated at the bottom of each sash that will allow drainage of the interior condensation to the exterior of the mobile health van. Window openings shall have reinforced structural headers and vertical uprights around the perimeter to maintain structural integrity of the body. The window openings shall have reinforced structural headers and vertical uprights around the perimeter for additional strength. Each window shall be gray tinted tempered safety glass, integral gutter and water drain hole, and have a 31 percent maximum light transmission tint. Each window, except the entry door, shall have a top-mounted, pleated pull-down blind that covers the entire window.

WARRANTEES, MINIMUM TO BE PROVIDED

The vendor is to provide copy of written warrantee information. Vendor to state warranty to cover the following, at a minimum; zero deductible applies:

Air conditioner, cab – 2 year, unlimited miles

Drivetrain - 3 year, 150,000 miles

Basic vehicle - 2 year, unlimited miles Emissions - 3 year, 150,000 miles

Body structure - 20 years, 150,000 miles Frame/crossmember perforation - 3 year, unlimited miles

Corrosion perforation - 5 year, unlimited miles

Generator - 1,000 hours, unlimited miles

Diesel engine - 3 year, 150,000 miles Noise emissions - lifetime of the vehicle

Vendor must give detailed information about the locations in our area for warranty service, such as name of dealer, address, phone, etc.

QUALITY & WORKMANSHIP

A. The mobile health unit shall be free from defects that may impair its serviceability or detract from appearance.

B. All bodies, systems, equipment and interfaces with the chassis shall be done in accordance with the OEM's Body Builders Book.

C. All components shall be new. Defective components shall not be furnished. Parts, equipment and assemblies, which have been repaired or modified to overcome deficiencies, shall not be furnished without approval of the purchaser. Component parts and units shall be manufactured to definite standard dimensions with proper fits, clearances and uniformity.

Welded, bolted and riveted construction utilized shall be in accordance with the highest standards of industry. General appearance of the mobile health unit shall not show any evidence of poor workmanship.

D. The following deficiencies shall be cause for rejection:

1. Rough, sharp or unfinished edges, burrs, seams, corners, joints, cracks and dents.

2. Non-uniform panels. Edges that are not radiused, beveled, etc.

3. Paint runs, sags, orange peel, fish eyes, etc., and any other imperfection of lack of complete coverage of paints or coatings.

4. Body panels or components that are uneven, unsealed, or contain cracks, dents or have voids.

5. Misalignment of body fasteners, glass, viewing panels, light housings, other items with large or uneven gaps, spacing etc. such as door, body panels and hinges panels.

6. Hoses, wiring or harness routed through panels and bulkheads without grommeting or other protective insulation, routed across components in a manner allowing chaffing to occur or routed in such a manner to be damaged by the exhaust system.

7. Improper electrical connections, or loose, vibrating, or abrading components.

8. Interference of chassis components, body parts, doors etc. Improperly supported or secured hoses, wiring harnesses, mechanical controls, etc., including interference with other components.

10. Leaks of any gas, vacuum, or fluid lines (air conditioning, coolant, oil, oxygen, etc.).

11. Noise, panel vibrations, etc.

12. Inappropriate or incorrect use of hardware, fasteners, components, or methods of construction.

13. Incomplete or improper welding, riveting or bolting.

14. Lack of uniformity and symmetry where applicable.

15. Loose, vibrating, abrading body parts, components, subassemblies, hoses, wiring harnesses or trim.

16. Improper body design that could cause injury during normal use or maintenance, and which fail to provide access to perform routine or mandatory repairs or maintenance on the mobile health unit electrical and mechanical systems. In addition, the improper combination of options which by their combination and installation are inherently incompatible with regard to function or safety.

17. Sagging, non-form fitting upholstery or padding.

18. Incomplete or incorrect application of rustproofing.

19. Equipment malfunctions.

20. Inadequate welding, riveting, bolting or attachment of components.

21. Visual deformities.

22. Unsealed appurtenances or other body components, leaking gaskets etc.

23. Delamination of plastic composition materials.

24. Any deviation from specification requirements or manufacturer's standard production practice whether or not stipulated herein, that detracts from form, fit, function, durability, reliability, safety, performance or appearance.

Any deviation from specification requirements or any other item, whether or not stipulated herein, that affects form, fit, function, finish, durability, reliability, safety, performance or appearance shall be cause for rejection.

TRAINING

Delivery of the finished vehicle to IHS, and on-site training by vendor personnel, shall be provided at vendor's expense for ½ day at delivery and ½ day in the future at a time, date, and location as agreed to by both parties.

SERVICE AND MAINTENANCE FOR THE VAN

Bidder to supply names and addresses of all authorized service agents in the greater Billings, Montana area.

DELIVERY TIME

State the terms of your firm delivery schedule in your proposal.