SOW - Air Show Air Boss And Associated Services -Beale AFB - DRAFT.docx

STATEMENT OF WORK (SOW) FOR

AIR SHOW AIR BOSS AND ASSOCIATED SERVICES

BEALE AFB CA

9 May 2024

1. SCOPE OF WORK:

The Air Boss shall provide associated services for the production and execution of the 2025 Beale Air & Space Expo, Legacy of Reconnaissance Air Show and adhere to the standards in this Statement of Work (SOW). The Air Boss shall provide all personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation to and from the location required to accomplish this work unless otherwise stated herein.

2. LOCATION:

All Air Show acts are to be performed at Beale AFB, CA 95903.

3. HOURS OF OPERATION:

The Air Boss shall perform all services during the planning, arrival, practice, and execution of the 2025 Air Show from the periods of 05–08 June 2025 (ref. 3.3, 3.4, 3.5). Consultation services shall start the day of contract award and last until the end of the Air Show.

3.1 Planning/Consultation: The Air Boss shall be available during the planning stage of the Air Show to provide guidance on the events either virtually or in person. The customer may reach out to the Air Boss for consultation/advisory assistance.

3.2 The Air Boss shall provide consultation services to help with the planning of the Air Show.

3.3 Arrival: The Air Boss shall arrive in advance on 05 June 2025 not later than 0900 local time to help with local promotions, set up, equipment testing, media support, and the arrival program.

3.4 Practice: A practice Air Show and the associated Air Boss duties will be performed on 06 June 2025 between the hours of 0800-1700.

3.5 Execution: Live Air Boss duties will be performed from 07-08 June 2025. Any changes, updates, or deviations from the schedule will be coordinated with and approved by the Air Show director.

4. AIRBOSS REQUIREMENTS:

4.1 Must provide a current FAA recognized-Multi-Venue LOA

4.2 Shall be affiliated with the International Council of Air Shows (ICAS), be listed on the current ICAS Air Boss Listing, and in good standing.

4.3 Must be able to function as a liaison with FAA representative and emergency personnel during the Air Show.

4.4 Must have conducted operations with the Military Jet Teams (Thunderbirds, Blue Angels, Snowbirds, etc.).

4.5 Must hold liability insurance policy for no less than one-million dollars ($1,000,000) for the individual or company. Offeror shall provide adequate insurance to cover replacement costs of any equipment used in support of the Air Show. The government will not be held liable for damage, loss, or theft of any equipment transported onto the installation.

4.6 Must have conducted a minimum of one Air Show in the past 3 years or 36 months.

4.7 Will provide a list of past performance to be reviewed by the Air Show Director, Air Show Deputy, and/or Director of Air Operations.

5. DESCRIPTION OF AIR BOSS SERVICES:

5.1 Produce an air show schedule using the time, and acts allotted for show, while working with air Show planners/experts.

5.2 Shall conduct all pre-show rules of engagement briefings for incident and/or accident with the Air Show Staff and associated agencies.

5.3 Shall conduct all pre-show coordination with crash fire rescue, TRACON/tower, FAA IIC, and Narrator.

5.4 Direct control of the Air Show performers within the confines of the set schedule and develop flight sequence schedules.

5.5 Liaison with the FAA Representatives, Flight Standards District Office (FSDO), and Emergency Services personnel prior to, during and following the show.

5.6 Shall provide consultation and guidance on the creation and submission of the following: (Beale AFB will have the final approval on the submission of all items. Services will not be considered complete until validated by a Contracting Official, acting as the final authority for all waivers/documents).

5.6.1. Air Show waiver request.

5.6.2. Parachute Authorization request.

5.6.3. Temporary Flight Restriction (TFR) request.

5.6.4. Creation and dissemination of NOTAMs.

5.6.5. As needed, with Air Show staff regarding ground layout inside and outside of the crowd line along with required markings.

5.6.6. The generation of all 8900.1, 3-144(C)(4)(b) required documents

5.6.7. At the request of the Air Show Staff, on mixture of civilian and military demonstrations.

5.7 Conduct an air show safety briefing each day, 06-08 June 2025, for all performers and air operations prior to each show at a location provided by the Air Show sponsor.

5.8 Safe and efficient control of scheduled air show events, activities, and shall work closely with Air Traffic Control (ATC) arrivals, departures, and ground movements.

5.9 During the time the Air Boss is in control of the BAFB airspace, he/she shall discuss and coordinate emergency procedures and Air Boss actions with the ATC facility that has airspace jurisdiction as required and shall coordinate with crash/fire/rescue on emergency procedures.

5.10 Work with the assigned Ramp Boss to manage ground movements of taxiing aircraft and vehicular traffic during Air Show and shall work closely with the local Flight Standards District Office (FSDO) to ensure all regulatory requirements pertaining to air operations are met.

5.11 Establish communication system with waiver holder, Airport Manager, FSDO, and ATC.

5.12 Work directly with their ATC liaison on stage to ensure flight safety and appropriate coordination with the Beale AFB Tower facility when required.

6. AIR BOSS RESPONSIBILITY:

6.1 Provide a list of vehicles/trailers intended to be brought onto base

6.2 Specify amount of requested rental cars/golf cart and types

7. GOVERNMENT-FURNISHED PROPERTY AND SERVICES:

7.1 Provide a map of the Air Show layout.

7.2 Provide a specified location to conduct business on their Air Boss platform.

7.3 Provide a courtesy mode of transportation (rental car or golf cart) as needed for the duration of the Air Show.

7.4 Provide lunch and water onsite (Beale AFB) for the duration of the Air Show 06 - 08 June 2025. No other forms of sustenance will be provided outside of the lunches provided.

8. SECURITY REQUIREMENTS:

8.1 All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government Installation shall abide by all security instructions and directives of Beale AFB.

8.2 Security. Beale AFB will provide 24-hour security to all equipment.