SOW-Air Conditioning CEIN Choluteca.pdf

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL)

U.S. Embassy – Tegucigalpa, Honduras

Air Conditioning Units and Installation in Choluteca in support the Forensic Medicine Directorate and Public Ministry

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transfom1ed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary perfo1mance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive prope1iy of the U.S Governn1ent. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior w1itten auth01ization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

(Rest of Page Intentionally Left Blank) http://www.sam.gov/

SECTION 2

(Instructions to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that infom1ation furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FO1A). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) detainees’ disclosure is warranted by FOIA. However, if such items are not marked, all infom1ation contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist p1ior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE and TIME

All offers shall be submitted to the designated Government Representative.

Proposals relating to this notice shall be accepted, via email to the Contracting Officer and Contract Specialist, through:

Closing Date and Time:

• 5:00 P.M. (local Washington D.C. time) on the following date: 9 S e p t e m b e r 2 0 2 2

Any communications in reference to this RFQ shall cite the reference section, title and page number, and directed to the following individuals:

Name: Kelly L. Byers Title: Contracting Officer E-mail: Byerskl@state.gov

Name: Ana Carcamo Title: Forensic Program Assistant E-mail: carcamoag@state.gov mailto:Byerskl@state.gov

Item performed and/or delivered at the designated point(s) within the time specified. No exceptions or qualifications.

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

(Rest of Page Intentionally Left Blank)

SECTION 3

DESCRIPTION OF REQUIREMENTS

GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet these goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

DESCRIPTION

The International Narcotics Affairs Section (INL - U.S. Embassy, Honduras) requires the purchase and one-time installation of Air Conditioning Units in Choluteca, Choluteca, Honduras, as provided in the specifications attached.

The air conditioning units will be installed in the “Centro Integrado - CEIN” or Integrated Center from the Forensic Medicine Directorate and Public Ministry, which include offices for administrative, prosecutors, investigators and forensic personnel in Choluteca, Honduras. The CEIN is located on a first floor, ground level.

Air conditioning units are needed for personnel to move into the facilities, and the CEIN to start operating, once this is done, the Integrated Center will enhance the capacity of the services provided, which include: Reception of Criminal Complaints, Interviews with Prosecutors, Forensic Evaluations, and Evaluations in the Gesell Chamber. This will result in a reduction of time in the processes and effective delivery of results to justice agents. Additionally, it will provide a one-stop for citizens to have access to investigation and forensic services. The CEIN will receive cases from the southern region of Honduras, including the departments of Choluteca and Valle.

The contractor shall provide all the air conditioning units (evaporators and condenser), materials, labor, transportation, and testing that will be needed to supply and install the air conditioning equipment stated in this document and in accordance to Section 3.1 and plans in Annex 1.

The equipment to be provided shall be for an accredited dealer that can provide accessories and spare parts, and maintenance (if needed) in Honduras.

THE SCHEDULE

1. TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. This purchase request is under NAICS Code: 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

2. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until all furniture is received and accepted by the U.S. Government in accordance with the contract delivery date NLT than sixty (60) calendar days after from receipt of the award notification

3. SUPPLIES AND PRICING

The Contractor shall provide to the U.S. Government the furniture in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety. Additionally, the Contractor shall perform the pre-delivery inspection of the equipment and deliver them to the location set forth in Section 8, Place of Delivery, of this SOW.

The firm fixed price shall include the air conditioning units, transportation, delivery and installation and warranty certificates and any other documentation mandated by the destination country.

3.1 SPECIFICATIONS

Line Item

Item Description Quantit y

Unit of Measu rement

Location

1 12,000 btu Wall Mount Mini Split air conditioner brand name or equal to Skyworth

3 each a. Module A1/Section A1- 4/ Servidores/ Quanity:Two (2) b.Module A2/Section A2-

1/ MAIE 1.1

2 18,000 btu Wall Mount Mini Split air

2 each a. Module A1/Section A1- 4/ Subjefatura b.Module A1/Section A1- 4/ Jefatura

3 24,000 btu Wall Mount Mini Split air

2 each a. Module A2/Section A2-

2/ MAIE 2

b.Module A2/Section A2-

2/ MAIE 2.2

4 30,000 btu Wall Mount Mini Split air

1 each a. Module A2/Section A2-

1/ MAIE 1

5 36,000 btu split-system central air conditioner unit brand name or equal to Daikin

1 each a. Module A1/Section A1- 4/ Administracion

6 60,000 btu split-system central air conditioner unit brand name or equal to Daikin

14 each a. Module A1/Section A1- 1/ Fiscales/Quantity:

Three (3) b.Module A1/Section A1- 2/ ATIC y DLCN/Quantity: Three (3)

c. Module A1/Section A1- 3/ Sala de Reunion/ Quantity: One (1) d.Module A1/Section A1- 5/ Vestibulo 1/Quantity:

One (1)

e. Module A1/Section A1- 6/ Cubiculos de Entrevistas/Quantity:

One (1)

f. Module A1/Section A1- 7 /Vestibulo 2/ Quantity: One(1) g.Module A2/Section A2- 1/ MDR and MAIE 1.2/ Quantity: One (1) h.Module A3/Section A3- 1/Medicina Forense 1/Quantity: One (1)

i. Module A3/Section A3- 2/Medicina Forense 2/Quantity: One (1)

j. Module A3/Section A3- 3/Medicina Forense 3/Quantity: One (1)

7 Materials for Installation for twenty-three (23) units of air conditioning

1 lot

8 Installation of twenty-three (23) units of air conditioning in Choluteca, Choluteca, Honduras

1 lot

9 Shipping and Delivery to Choluteca, Choluteca, Honduras

1 lot

3.2 STANDARD SPECIFICATIONS ARE OUTLINED BELOW

Note: Plans of layout can be found in Annex A, page 24-25.

Line Item : 1 Description: 12,000 btu Wall Mount Mini Split air conditioner brand name or equal to Skyworth Quantity: 3 Specifications:

-Type: Wall Mount Mini Split -Nominal Capacity: 12,000 btu -Cooling Capacity: 1.0 Ton Cooling -Efficiency: 13.0 SEER -Product Voltage: 220V/1Ph/60Hz -Refrigerant: R-410a.

-Includes Wireless Remote Control Location

a. Module A1/Section A1-4/ Servidores/Quantity: Two (2)

b. Module A2/Section A2-1/ MAIE 1.1

Line Item : 2 Description: 18,000 btu Wall Mount Mini Split air conditioner brand name or equal to Skyworth Quantity: 2 Specifications:

-Type: Wall Mount Mini Split -Nominal Capacity: 18,000 btu -Cooling Capacity: 1.5 Ton Cooling -Efficiency: 13.0 SEER -Product Voltage: 220V/1Ph/60Hz -Refrigerant: R-410a.

-Includes Wireless Remote Control Location

a. Module A1/Section A1-4/ Subjefatura

b. Module A1/Section A1-4/ Jefatura

Line Item : 3 Description: 24,000 btu Wall Mount Mini Split air conditioner brand name or equal to Skyworth Quantity: 2 Specifications:

-Type: Wall Mount Mini Split -Nominal Capacity: 24,000 btu -Cooling Capacity: 2.0 Ton Cooling -Efficiency: 13.0 SEER -Product Voltage: 220V/1Ph/60Hz -Refrigerant: R-410a.

-Includes Wireless Remote Control Location

a. Module A2/Section A2-2/ MAIE 2

b. Module A2/Section A2-2/ MAIE 2.2

Line Item : 4 Description: 30,000 btu Wall Mount Mini Split air conditioner brand name or equal to Skyworth Quantity: 1 Specifications:

-Type: Wall Mount Mini Split -Nominal Capacity: 30,000 btu -Cooling Capacity: 2.5 Ton Cooling

-Efficiency: 13.0 SEER -Product Voltage: 220V/1Ph/60Hz -Refrigerant: R-410a.

-Includes Wireless Remote Control Location

a. Module A2/Section A2-1/ MAIE 1

Line Item : 5 Description: 36,000 btu split-system central air conditioner unit brand name or equal to Daikin Quantity: 1 Specifications:

- Type:Central-Split-Duct -Nominal Capacity: 36,000 btu -Cooling Capacity: 3.0 Ton Cooling -Efficiency: 13.0 SEER -Product Voltage: 220V/1Ph/60Hz -Refrigerant: R-410a.

Location

a. Module A1/Section A1-4/ Administracion

Line Item : 6 Description: 60,000 btu split-system central air conditioner unit brand name or equal to Daikin Quantity: 14 Specifications:

-Type: Central-Split-Duct -Nominal Capacity: 60,000 btu -Cooling Capacity: 5.0 Ton Cooling

- Efficiency: 13.0 SEER -Product Voltage: 220V/1Ph/60Hz -Refrigerant: R-410a.

Location

a. Module A1/Section A1-1/ Fiscales/Quantity: Three (3)

b. Module A1/Section A1-2/ ATIC y DLCN/Quantity: Three (3)

c. Module A1/Section A1-3/ Sala de Reunion/ Quantity: One (1)

d. Module A1/Section A1-5/ Vestibulo 1/Quantity: One (1)

e. Module A1/Section A1-6/ Cubiculos de Entrevistas/Quantity: One (1)

f. Module A1/Section A1-7 /Vestibulo 2/ Quantity: One(1)

g. Module A2/Section A2-1/ MDR and MAIE 1.2/ Quantity: One (1)

h. Module A3/Section A3-1/Medicina Forense 1/Quantity: One (1)

i. Module A3/Section A3-2/Medicina Forense 2/Quantity: One (1)

j. Module A3/Section A3-3/Medicina Forense 3/Quantity: One (1)

Line Item : 7 Description: Materials for Installation for twenty-three (23) units of air conditioning Quantity: 1 lot Specifications:

a. Includes supply of materials for refrigeration circuits:

− Copper pipes, coupling and elbows for refrigeration pipes − R-410a refrigerant − closed cell thermal insulation − welding rods − interconnection cable − pressure switches − voltage monitor − liquid line indicator − Supports made from iron angles duly painted with anticorrosive for condensers − non-programmable digital thermostat − PVC piping, coupling and elbows for drainage pipes b.Includes supply of materials for air ducts:

− Air duct in fiberglass sheet construction − drainage tray − washable aluminum filters − Pads and manual control gates − Flexible connector for gluing equipment − threaded rods c.Includes supply of white, square, aluminum, ceiling diffusers brand name or equal to Airguide JS d.Includes supply of white, square, aluminum, return grilles brand name or equal to Airguide RA

Line Item : 8 Description: Installation of twenty-three (23) units of air conditioning in Choluteca, Choluteca, Honduras Quantity: 1 lot Specifications:

a. Includes the assembly and installation of the air ducts.

b. Includes the installation of the diffusers.

c. Includes the installation of the return grilles.

d. Includes installation and testing of the twenty-three (23) air conditioning units listed above in line items 1 to 6.

Line Item : 9

Description: Shipping and Delivery to Choluteca, Choluteca, Honduras Quantity: 1 lot Specifications:

a. All air conditioning units shall be delivered and delivered to location set forth in section 8.

3.3 OPTIONAL EQUIPMENT REQUIRED:

- N/A

4. WARRANTY

In accordance with the Contractor’s proposal, the vendor’s offer should include one (1) year minimum warranty from delivery date for every item of furniture requested. It should cover any paint defects or deficiency that may occur during normal use, as well as defect and deficiencies.

A written warranty should be provided.

5. PREPARATION FOR DELIVERY

The Contractor shall consolidate the entire shipment to prevent loss and misdirection. Any lost or damaged items during shipment shall be replaced by the contractor upon notification.

The Contractor must include in its quotation, the proposal plans for the installation of the evaporators, condensers, diffusers, air ducts and pipes in each area. As well, as the electric requirements necessary for the installation of the air conditioning units.

The necessary pass-through on the walls for the refrigeration and drainage pipes; and removal of the ceiling panels, will be made by the Government of Honduras (GOH) before the installation, as well as the reinstalment, after the installation of the air conditioning units.

The air conditioning unit shall be clean, in new condition and must be in the normal operating ranges. No grey market or refurbished products.

6. MARKING AND SUBMISSION OF DOCUMENTS

6.1 The air conditioning equipment for INL Honduras will be delivered to the following location:

Juzgados Unificados de Choluteca Centro Integrado del Ministerio Publico y Medicina Forense

Choluteca, Choluteca, Honduras

• Please package all items in accordance with BEST practice for domestic shipments.

• Attach a detailed packing list and a copy of the order to the exterior of the carton.

• All pallets and crates must be ISPM15 certified

• Cargo not following these instructions, will be refused. US Government will not be liable for re-delivery, re-consignment, re-stocking or re-shipping fees.

• Attach the MSDS for hazardous materials if applicable.

7. DELIVERY SCHEDULE

All air conditioning units shall be delivered and installed to location set forth in section 8 ,in up to sixty (60) calendar days after from receipt of the award notification.

8. PLACE OF DELIVERY AND INSTALLATION

The air conditioning units will be delivered and installed to the following address:

Juzgados Unificados de Choluteca Centro Integrado del Ministerio Publico y Medicina Forense

Choluteca, Choluteca, Honduras

9. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Honduras The Contractor’s must include and arrange all local, port handling and other fees associated with delivery to the destination.

9.1. EXPORT LICENSE

If an export license is required, delivery shall be forty five (45) days after receipt of export license, and export license application shall be accomplished expeditiously after award.

10. INSPECTION AND ACCEPTANCE

The inspection and acceptance of the air conditioning units shall be performed by the U.S.

Government upon the installation in Choluteca, Choluteca, Honduras.

11. ACQUISITION METHOD

The U.S. Government is conducting this acquisition as a Simplified Acquisition Procedure with Full and Open Competition.

11.1 AWARD TYPE:

The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order for the requirements identified in this RFQ. The FFP price shall include all direct and indirect costs, profit, shipping/delivery charges, export requirements, insurance, etc. The price will not be subject to adjustment after award.

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award from this solicitation will be made on an “All or None” basis.

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements

ADDITIONAL CONSIDERATIONS

1. PDF Plans of the location can be provided upon request.

2. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

4. All Quotes must be valid for 90 days from the closing date for this solicitation.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges.

2. DELIVERY DATE: Air conditioning units delivered to Government by TBD .

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. Also include description of warranty terms.

4. SAM: Statement that the quoter is registered in System for Award Management

(SAM).

5. CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the ORCA web site (https://orca.bpn.gov/).

https://orca.bpn.gov/

6. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of Air Conditioning Units. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

7. TECHNICAL PROPOSAL: Vendor must include in its quotation, the technical proposal for the installation of the evaporators, condensers, diffusers, air ducts and pipes in each area. As well, as the electric requirements necessary for the installation of the air conditioning units.

Annex A

Module A1

Module A2

Module A3