SOW AE 552-26-101.docx

REQUIREMENTS FOR A/E SERVICES FOR CONSTRUCTION DOCUMENTS AND CONSTRUCTION PERIOD SERVICES FOR

INSTALL TEMPORARY BOILER CONNECTIONS PROJECT NO. 552-26-101

AT THE VA MEDICAL CENTER, DAYTON , OH. 45428 CONTENTS

I. GENERAL SCOPE OF WORK

II. TIME SCHEDULE, REVIEW AND SUBMITTAL REQUIREMENTS

A. 25% Schematic Design Documents Review B. 50% Construction Documents Review C. 100% Construction Documents Review D. Construction Documents FOR BID Submission

III. CONSTRUCTION PERIOD SERVICE REQUIREMENTS

VI. AVAILABLE REFERENCE MATERIALS

Project 552-26-101 Install Temporary Boiler Connections Attachment B Page 10 of 20

I. GENERAL SCOPE OF WORK: The consultant shall provide all architectural and engineering services as defined to accomplish complete contract drawings, specifications, technical reports, and cost estimates for the scope of work.

A. Existing Overview:

Currently, there are no designated stub-out connections available for integrating a temporary boiler with the existing steam distribution system housed within Building 147. The existing equipment comprises water-tube boilers installed in 1962, whose operational lifespan concluded approximately 65 years prior. These boilers are currently in the final operational phase, with an elevated risk of imminent failure and ongoing maintenance challenges due to their age and deteriorated condition.

B. Scope of Work:

The principal objective is to provide flanged and valved stub-outs at Building 147 for the connection of a temporary boiler.

The scope includes provisions for the following:

· The project design shall provide stub-outs for a temporary boiler connection to the Dayton VAMC steam supply.

· The stub-outs shall be located on an outside wall of the boiler plant and tied into the steam supply main at an appropriate location.

· Design shall include, but is not limited to, all connection points for gas, fuel oil, boiler feed water, condensate return water, electrical power, and controls.

· Design shall include the replacement of the existing steam header in the boiler plant.

· Designs shall include cameras for monitoring the temporary boiler and all associated monitors, wiring and programming required for a fully functional system.

· Design shall include modifications of the control room exterior exit, to include the installation of a vestibule to facilitate a line of site viewing of the temporary boiler.

· Design shall include driveway repair and, removable protective bollards or walls/barricades as needed to prevent any damage to the temporary boiler installation and any associated site work needed for any portion of this scope.

· Design shall include hooking up a temporary boiler for commissioning purposes once all work is completed to ensure a fully functional temporary boiler hook-up has been achieved and that the temporary boiler is fully integrated into the existing boiler plant operations. Design shall include all necessary commissioning parameters and components including the size/type and placement of a temporary boiler to be provided by the contractor and witnessed by the AE during commissioning.

· All work shall be in full compliance with all applicable VA standard and code requirements in addition to all applicable environmental emissions requirements.

· Design shall include a consideration of Physical Security and Resiliency Design Manual (PSRDM) and the minimum requirements a temporary boiler can achieve in the proposed locations. The scope of work related to PSRDM shall include but is not limited to the following:

· Lighting/Area Lighting

· Fencing

· Vehicle impact protection – bollards/jersey barrier

· Additional Cameras to provide 24/7 visibility and monitoring of the temporary boiler and area as it relates to PSRDM

· Design shall comply with Funding Limitations; the value will be disclosed during negotation.

The scope of work includes but is not limited to the following:

· Evaluation of existing conditions,

· Testing for and remediation of any potentially disturbed asbestos containing material (ACM) or lead.

· Site analysis and programming and design charrettes as required,

· All associated life/safety modifications,

· Modifications to all building systems and utilities as required for the new stub-out connections.

· Providing recommendations and cost estimates at each submission,

· Implementing value-engineering decisions to meet required construction budget,

· Commissioning during design and construction period services (CPS).

· Providing submittals and final documents as indicated below.

C. The Following Investigative Work shall also be included within the Scope of this Project:

1. Perform a Code analysis to ensure that the applicable Codes are being applied.

2. Provide any civil, structural, architectural, electrical and mechanical investigative work necessary for properly designed and coordinated systems and elements.

3. Prepare any measured drawings of existing systems or facility required to ensure the accuracy of your design.

4. Take digital photos of site major features and connection points. Digital format must be compatible with VA software.

5. VAMC Dayton ID badges are required to be worn by all A/E personnel during all project site visits.

D. Other

1. Complete review and analysis of contractor's project cost proposals.

2. The A/E shall check Government furnished and/or the Construction Contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing laboratory reports, field test data and reviewing the color, texture and suitability of materials for conformity with the design concept and construction documents. The A/E shall recommend approval, disapproval, or other suitable disposition. The A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the A/E shall, through the Contracting Officer's Representative (COR), request the Contractor to submit related components of a system before acting on a single component. The A/E may be required to hold joint reviews with the VA technical staff on complicated system submittals. The A/E shall notify the COR in writing of all deviations from the requirements of the construction documents that he has found in the Construction Contractor's submittals. Such responsibility shall be carried out with reasonable promptness to cause no delay.

3. Construction period of site visits as required. Include five (5) half days (4 hours each) for budget purposes with a unit cost for additional site visits if necessary.

4. Reproduction costs - The cost of reproducing contract documents (drawings and specifications) and delivery to the VA Contracting Officer. Specifications should be spiral bound (as made by GPC) with a clear plastic front cover and a back cover.

5. Infection Control: The "Pre-Construction Risk Assessment (PCRA),” located at the end of this Attachment, shall be completed and incorporated into the final construction documents.

6. The A/E shall update all AutoCAD Drawings to reflect as-built conditions, based upon mark-ups provided by the Contractor. The A/E shall provide to the COR with a complete set of mylar as-built drawings and compact disks (CD) of electronic contract documents as described in Article III, CONSTRUCTION PERIOD SERVICE REQUIREMENTS, below.

E. Drawing Requirements: Submitted drawings must be completed in accordance with VA Design and Construction Procedures. Media submission CD compact disk requirements include drawings in AutoCAD 2025 format: font selection limited to "Bold. SHX" and "ROMANS.SHX", menu must be set to "ACAD.MNU" and drawing must be layered and named in accordance with approved VA layering guidelines.

II. TIME SCHEDULE REVIEW AND SUBMITTAL REQUIREMENTS:

This article specifies documents and contents required to be submitted by the A/E consultant to the Department of Veterans Affairs (VA) for each scheduled review, and the due dates for each submission. Available reference materials pertinent to the design and submittal requirements are indicated in Article IV, AVAILABLE REFERENCE MATERIALS, below. Submissions must be complete in accordance with this attachment and all reference materials. COR acceptance of each submission is required before proceeding to the next submission. The A/E shall complete the 100% Construction Documents within 135 days after NTP. The submission schedule will be as follows:

Deliver Construction Documents FOR BID no later than 15 days from previous review.

Refer to the Contract clauses for application of delivery dates.

A. 25% Schematic Design Documents Review – The objective of this submission is to provide the VA with an overview of the A/E design approach, and to ensure that the design development of the project is properly focused, aligned with VA requirements and within the scope of the Contract. The A/E must present any fundamental design options for consideration and selection by the VA. Aspects which must be addressed include, but are not limited to:

· Site

· Architectural and Structural

· Cost estimating

· Schedule and phasing

· Sustainability

· Utilities and building services include but not limited to, Mechanical, Electrical, Plumbing, Fire Protection, Fire Alarm and Security

· Physical security and security camera surveillance system.

Provide complete sets of documents as outlined and in quantities as required by the table below. Submissions shall be FedEx or other overnight delivery service to the addresses listed below. Schematic documents are due 30 days after Notice to Proceed.

1. Submittal Letter: The A/E shall provide separate submittal letters addressed to the above recipients listing the documents submitted.

2. Design Documents: The A/E shall provide a schematic design report including the following elements:

a. An overview of the project for each discipline involved.

b. A listing of all the applicable codes for each discipline involved.

c. A description by each of the applicable disciplines of the existing facilities or systems as they pertain to this project.

d. A description by each of the applicable disciplines of the new programming or systems proposed for this project, and how they interface with the existing facilities or systems. The descriptions must identify estimated sizes or capacities of major system components. Submit calculations along with the report.

e. A design analysis, outlining options considered in each discipline and identifying the recommended option along with the reasons for recommending that system or design approach.

f. Plans at appropriate scales showing block layouts to the extent needed to clarify the proposed design approach.

g. All documents must be clearly labeled “Schematic Design Review”

h. All drawings must be clearly marked "Schematic Design Review".

3. Calculations: The A/E shall provide a copy of engineering calculations pertinent to the design for each system or equipment selection.

4. Cost Estimate: A/E shall provide a preliminary construction cost estimate based upon the proposed schematic design.

5. This submission will be reviewed and a review meeting with the A/E will be held within 10 days after submission receipt.

B. 50% Construction Documents Review – The objective of this submission is to provide the VA with project documents in sufficient detail to evaluate the design, its adherence to the project scope and the A/E's ability to interpret the design criteria and prepare biddable documents. Provide complete sets of documents as outlined and in quantities as required by the table below. Submissions shall be FedEx or other overnight delivery service to the addresses listed below. 50% construction documents are due 30 days after previous submission review period.

2 Full + 2 Half Size + 2 Specs

+CD

Veterans Affairs Medical Center, Facilities Engineering Service (Mail Stop B-128), 4100 West 3rd street, Dayton OH 45428 Attn: Dayton VAMC Energy Manager-Jason Dahal, COR

1. Submittal Letter: The A/E shall provide separate submittal letters addressed to each of the above recipients listing the documents submitted.

2. Specifications: The A/E shall provide full sets of hand-edited project specifications, bound and assembled. Include a complete index and all legal documents provided by the Contracting Officer.

3. Drawings: The A/E shall provide full sets of project drawings as follows:

a. A title sheet with drawing index and department index for all drawings.

b. Abbreviations and Symbols Lists for each discipline.

c. Measured drawings (to scale) of existing systems and facilities to be demolished or retained. Clearly show the points/lines of termination between demolition and existing-to-remain. Use differing line weights and types to further accent the portions to be demolished.

d. Measured drawings of new work at the appropriate scales. Clearly indicate points of connection to existing systems. Use differing line types for existing-to-remain. Use bolder line weights as appropriate to visually enhance all new work.

e. Drawings for each discipline incorporating all applicable standard details.

f. Architectural: All floor plans shall indicate room names. All new work shall be dimensioned. Provide building elevations and sections where applicable. Provide wall sections for all different conditions.

g. Civil: Provide plans for all site work, including utilities and datums.

h. Mechanical/Plumbing:

· Existing conditions need to be fully documented, including sizes for all principal piping. Plans need to show enough to provide context to locations where system branch terminations occur. Site orientation needs to be obvious on the drawings.

· Provide site plans where applicable.

· Provide larger scale partial plans as required to effectively show the work, including any lock-out/tag-out locations.

i. Electrical:

· Provide separate plans / viewports for lighting, power, lightning protection, cathodic protection and any special systems as applicable. Circuiting must be indicated on plans and the panels for each circuit identified. Panels and new transformers must be shown on the plans. Size all new major equipment and new feeders.

· Provide complete single line diagrams.

· Provide preliminary lighting fixture schedule for all new lighting.

· Provide larger scale partial plans as required to effectively show the work, including any lock-out/tag-out locations.

j. Fire Protection / Safety:

· Identify all fire protection components, including FM approved sprinkler head locations and connections to the associated service.

· Provide an input/output fire alarm matrix, indicating all responses to signals from PIV, where applicable.

· For fire protection design (where applicable), design in accordance with the Fire Protection Design Manual as referenced in Article IV below. Refer also to Program Guide PG-18-15B & C for submission requirements.

k. All drawings shall comply with Topic 02 of VA Program Guide PG-18-3 and the VHA National CAD Standard Application Guide as referenced in Article IV below.

l. All documents and drawings must be clearly marked "Construction Documents 50% Review".

4. Calculations: The A/E shall provide a copy of engineering calculations pertinent to the design for each system or equipment selection.

5. Cost Estimate: A/E shall provide a detailed cost estimate and ensure that the following items are included:

a. Certification that the quantities have been checked and found to be correct.

b. All estimates shall be based on the most up-to-date working drawings available and shall be current as of the date of submission.

c. Materials shall be priced at the contractor's buying level. Sales taxes, when applicable, shall be added into material costs.

d. Labor rates used in the estimate shall be the current rates issued by the Department of Labor under the Davis-Bacon Act. These rates may be accessed through the VA Office of Construction and Facilities Management (CFM) website as indicated in Article IV below.

e. The cost estimate shall be built utilizing Microsoft Office Excel 2010. Cost totals shall reflect labor and materials separately. Organize the estimate in accordance with VA Form HO-18B as referenced in Article IV below. Provide subtotals for all disciplines involved. Itemize the estimate by system components and equipment or by categories as appropriate. Show the addition of prime and sub-contractor overhead and profit as appropriate for a VA construction project.

6. This submission will be reviewed and a review meeting with the A/E will be held within 10 days after submission receipt.

C. 100% Construction Documents Review – The objective of this submission is to provide the VA with construction documents which are substantially and technically complete, in the proper format, biddable, constructible, coordinated between all disciplines and adhering to the project scope for final review by the VA. Provide complete sets of documents as outlined and in quantities as required by the table below. Submissions shall be FedEx or other overnight delivery service to the addresses listed below. 95% construction documents are due 30 days after previous submission review period.

2 Full + 2 Half Size + 2 Specs

+ CD

Veterans Affairs Medical Center, Facilities Engineering Service (Mail Stop B-128), 4100 West 3rd street, Dayton OH 45428 Attn: Dayton VAMC Energy Manager-Jason Dahal, COR

1. Submittal letter: The A/E shall provide separate submittal letters addressed to each of the above recipients listing the documents submitted. Incorporate by attachment the A/E response to review comments for the 50% Review Submission and indicate how the comments have been incorporated into the 95% Review Submission.

2. Specifications: A/E shall provide full sets of edited, bound, assembled and typed project specifications including all legal documents provided by the Contracting Officer.

3. Drawings: A/E shall provide full sets of project drawings as follows:

a. A title sheet with drawing index and department index for all drawings.

b. Abbreviations and Symbols Lists for each discipline.

c. Measured drawings (to scale) of existing systems and facilities to be demolished or retained. Clearly show the points/lines of termination between demolition and existing-to-remain. Use differing line weights and types to further accent the portions to be demolished.

d. Measured drawings of new work at the appropriate scales. Clearly indicate points of connection to existing systems. Use differing line types for existing-to-remain. Use bolder line weights as appropriate to visually enhance all new work.

e. Drawings for each discipline incorporating all applicable standard details.

f. Architectural: All floor plans shall indicate room names. All new work shall be fully dimensioned. Provide building elevations and sections where applicable. Provide wall sections for all different conditions. Provide interior elevations. Provide large-scale equipment plans as applicable. Provide complete and coordinated reflected ceiling plans.

g. Civil: Provide plans for all site work, including utilities and datums.

h. Mechanical/Plumbing:

· Existing conditions need to be fully documented, including sizes for all principal piping. Plans need to show enough to provide context to locations where system branch terminations occur. Site orientation needs to be obvious on the drawings.

· All piping must be sized. All work notes must be incorporated.

· Provide site plans where applicable.

· Provide separate plans for mechanical equipment rooms at a minimum scale of 1/4" = 1'-0" showing all equipment access requirements.

· Provide flow and riser diagrams for all systems applicable to the project including valve identifications by number and coordinated with existing valve schedules.

· Schedule all new equipment and fixtures, with all data incorporated and with all necessary explanatory notes added.

· Provide all applicable standard details, fully referenced.

i. Electrical:

· Provide separate plans / viewports for lighting, power, lightning protection, cathodic protection and any special systems as applicable. Circuiting must be indicated on plans and the panels for each circuit identified. Panels and new transformers must be shown on the plans. All wiring and conduits must be sized.

· All new equipment must be selected and fully scheduled. All panel schedules must be fully tabulated.

· Provide complete single line diagrams.

· Provide complete lighting fixture schedule for all new lighting.

j. Fire Protection:

· Identify all fire and smoke partitions, barriers and walls on the plan drawings of all disciplines involved in the project. Refer to the existing life-safety plans for existing facilities. Provide revised life- safety plans when revisions are included in the project.

· Provide zoning of any new fire alarm initiating devices.

· Provide an input/output fire alarm matrix, indicating all responses to signals from detectors and alarms and interfaces with HVAC air handling systems or other boiler systems where applicable.

· For fire protection design (where applicable), design in accordance with the Fire Protection Design Manual as referenced in Article IV below. Refer also to Program Guide PG-18-15B & C for submission requirements.

k. All drawings shall comply with Topic 02 of VA Program Guide PG-18-3 and the VHA National CAD Standard Application Guide as referenced in Article IV below.

l. All documents and drawings must be clearly marked "Construction Documents 95% Review".

4. Calculations: The A/E shall provide a copy of engineering calculations pertinent to the design for each system or equipment selection.

5. Cost Estimate: A/E shall provide a revised detailed cost estimate and ensure that the following items are included:

a. Certification that the quantities have been checked and found to be correct.

b. All estimates shall be based on the most up-to-date working drawings available and shall be current as of the date of submission.

c. Materials shall be priced at the contractor's buying level. Sales taxes, when applicable, shall be added into materials costs.

d. Labor rates used in the estimate shall be the current rates issued by the Department of Labor under the Davis-Bacon Act. These rates may be accessed through the VA Office of Construction and Facilities Management (CFM) website as indicated in Article IV below.

f. The cost estimate shall be built utilizing Microsoft Office Excel. Cost totals shall reflect labor and materials separately. Organize the estimate in accordance with VA Form HO-18B as referenced in Article IV below. Provide subtotals for all disciplines involved. Itemize the estimate by system components and equipment or by categories as appropriate. Show the addition of prime and sub-contractor overhead and profit as appropriate for a VA construction project.

6. This submission will be reviewed and a review meeting with the A/E will be held within 10 days after submission receipt.

D. Construction Documents FOR BID – Provide complete sets of documents as outlined and in quantities as required by the table below. Documents must be labeled “FOR BID ONLY”. This will be submitted for contractors to bid on the project. Submissions shall be FedEx or other overnight delivery service to the addresses listed below. Final construction documents FOR BID are due 15 days after the 100% design review meeting.

2 Half + 1 Specs + 2 CD’s (VA-FES copy) Veterans Affairs Medical Center, Facilities Engineering Service (Mail Stop B-128), 4100 West 3rd street, Dayton OH 45428 Attn: Dayton VAMC Energy Manager-Jason Dahal, COR

1. Submittal Letter: The A/E shall provide separate submittal letters addressed to each of the above recipients listing the documents submitted. Incorporate by attachment the consultant response to review comments for the previous submission and indicate how the comments have been incorporated into the Construction Documents FOR BID.

2. Seal of Consultant: Each Contract Drawing shall bear the seal and signature of the registered professional architect or engineer responsible for its design. Before the final contract documents are issued for bidding, the principal of the consultant firm under contract to the VA will be required to provide a signed certification that all drawings and calculations have been properly signed and sealed by the appropriate individual for each discipline, in accordance with the rules and regulations of the local State licensing authority. This certification shall be forwarded to the Contracting Officer upon the completion of the Contract Documents.

3. Drawings and Specifications. Specifications shall be bound and have a clear plastic front cover and a back cover (spiral bound as made by GPC) as approved by the Contracting Officer. Drawings shall be full & half size listed in quantities. All drawings and the headers of Specifications pages must be labeled, "FOR BID ONLY". Drawings will contain signature blocks.

4. A final cost estimate based on final design documents and noted as FOR BID.

5. The A/E shall provide digital versatile disks (DVD) or compact disks (CD) as indicated in the table above. All disks shall be clearly labeled with the project name and number, the consultant’s name and either "Construction Documents" or "VA-FES copy" as required. The disks shall include files as follows:

· The "Construction Documents FOR BID" disk shall include all construction documents (drawings and specifications only) in Adobe PDF format. Each drawing shall be individual PDF’s and a set of one PDF; each drawing shall be individual DWG and a set of DWGs.

· The "VA-FES Copy" disk shall include final drawings in both AutoCAD (dwg) format, specifications in Microsoft Word 2010 (.docx) format, final estimate in Microsoft Excel 2010 (.xlsx) format, a copy of all calculations and all construction documents in Adobe PDF format.

6. Drawings shall have signature blocks at the bottom of the first page as dictated by the COR. These signature blocks will consist of VA stakeholders.

III. CONSTRUCTION PERIOD SERVICE REQUIREMENTS.

A. Construction Documents FOR CONSTRUCTION – Provide complete sets of documents as outlined and in quantities as required by the table below. Documents must be labeled “FOR CONSTRUCTION”. This will be submitted for contractors to bid on the project. Submissions shall be FedEx or other overnight delivery service to the addresses listed below. Construction Documents FOR CONSTRUCTION are due 15 days after bids have been received.

2 Half + 1 Specs + 2 CD’s (VA-FES copy) Veterans Affairs Medical Center, Facilities Engineering Service (Mail Stop B-128), 4100 West 3rd street, Dayton OH 45428 Attn: Dayton VAMC Energy Manager-Jason Dahal, COR

7. Submittal Letter: The A/E shall provide separate submittal letters addressed to each of the above recipients listing the documents submitted. Incorporate by attachment the consultant response to review comments for the previous submission and indicate how the comments have been incorporated into the Construction Documents FOR CONSTRUCTION.

8. Seal of Consultant: Each Contract Drawing shall bear the seal and signature of the registered professional architect or engineer responsible for its design. Before the final contract documents are issued for bidding, the principal of the consultant firm under contract to the VA will be required to provide a signed certification that all drawings and calculations have been properly signed and sealed by the appropriate individual for each discipline, in accordance with the rules and regulations of the local State licensing authority. This certification shall be forwarded to the Contracting Officer upon the completion of the Contract Documents.

9. Drawings and Specifications. Specifications shall be bound and have a clear plastic front cover and a back cover (spiral bound as made by GPC) as approved by the Contracting Officer. Drawings shall be full & half size listed in quantities. All drawings and the headers of Specifications pages must be labeled, "FOR CONSTRUCTION". Drawings will contain signature blocks.

10. A final cost estimate based on final design documents and noted as FOR CONSTRUCTION.

11. The A/E shall provide digital versatile disks (DVD) or compact disks (CD) as indicated in the table above. All disks shall be clearly labeled with the project name and number, the consultant’s name and either "Construction Documents" or "VA-FES copy" as required. The desks shall include files as follows:

· The "Construction Documents FOR CONSTRUCTION" disk shall include all construction documents (drawings and specifications only) in Adobe PDF format. Each drawing shall be individual PDF’s and a set of one PDF, each drawing shall be individual DWG and a set of DWGs.

· The "VA-FES Copy" disk shall include final drawings in both AutoCAD (dwg) format, specifications in Microsoft Word 2010 (.docx) format, final estimate in Microsoft Excel 2010 (.xlsx) format, a copy of all calculations and all construction documents in Adobe PDF format.

12. Drawings shall have signature blocks at the bottom of the first page as dictated by the COR. These signature blocks will consist of VA stakeholders.

B. Review of Contractor's Cost Proposal: Review and evaluate cost proposals submitted by selected construction contractor(s) prior to contract award when requested by the Contracting Officer. The A/E shall provide written analysis of the cost proposal(s), specifically citing areas of excess cost (labor, materials, etc.) or omissions of key requirements of the contract. The A/E should reference and compare costs for items as listed in the A/E's final cost estimate.

C. Review of Submittals: The A/E shall review all submittals (material submittals, shop drawings and test reports (if required), etc.) and return them to the Contracting Officer's Representative (COR) within 10 working days, or as otherwise required by the Contract.

D. Review of Change Order Requests and Requests for Information (RFI): The A/E shall respond promptly to all Change Order Requests and Requests for Information as required by the Contract.

E. Site Visits: The A/E shall provide up to five (5) half day (4 hours each) Construction Phase site visits including the final inspection when requested by the COR. (Please include unit pricing for additional site visits should they be desired by the COR). Written meeting minutes and recommendations shall be provided to the VA by the COB (Close of Business) on the following workday. E-mail copies of digital photographs from site visits when requested by the COR.

F. Testing and Commissioning Responsibilities: The A/E shall incorporate into their construction period of services fees a third-party Commissioning Agent with regards to start-up and commissioning of a temporary boiler to meet the VA’s specified testing needs. The Commissioning Agent shall review all design submissions prior to submission to the VA and review all responses to VA review comments prior to submission to the VA. The third-party Commissioning Agent shall be agreeable to both the A/E and the VA before being contracted by the A/E. It shall also be necessary for the Commissioning Agent agreed upon to be active with the actual design of the stub outs and other associated systems and related work. The Commissioning Agent shall provide approval of the commissioning procedure for the temporary boiler stub-out connections and witness the commissioning process by the contractor. The Commissioning Agent shall provide a running list of design deficiencies and report at each level of design submission to the VA COR with recommended solutions. The Commissioning Agent shall also implement a similar reporting method of deficiencies and recommended solutions to the VA on a monthly period during Construction Period Services. The approved Commissioning Agent shall have a minimum of 10 years of experience directly related to the design and start-up of similarly sized firetube boilers and hold a professional engineering license in good standing with the State of Pennsylvania licensing board. The A/E shall not act as their own Commissioning Agent.

G. Environmental Permitting:

The A/E shall be responsible for all fees and submissions of all forms as needed for environmental permitting by the EPA and all other applicable governmental agencies as needed for commissioning and testing in Item E above.

H. "As-Built" Document Requirements:

1. Drawings: The A/E shall update all AutoCAD Drawings to reflect as-built conditions, based upon mark-ups provided by the Contractor. The A/E shall provide a complete set of mylar as-built drawings and two compact disks (CD) to the COR, each containing a complete set of as-built drawings in Adobe PDF format and a copy of all of the AutoCAD as-built files with "xrefs" bound and A/E title block information erased per A/E requirements.

2. Specifications: The A/E shall update the complete set of specifications to reflect all changes issued. The A/E shall provide two compact disks (CD) to the COR, each containing this complete set of the final specifications in Adobe PDF format.

3. The A/E shall provide a full sized framed as-built flow diagram and a full sized framed as-built riser diagram suitable for wall hanging to the COR.

IV. AVAILABLE REFERENCE MATERIALS:

A. Prints of the station site, utility drawings and building floor plans may or may not be available. The accuracies of these drawings are not guaranteed and shall be used only for general information. Actual conditions must be field verified by the A/E.

B. A/E Submission Instructions for Minor and NRM Construction Program: Program Guide PG-18-15 Volume C, November 2008 available on-line at https://www.cfm.va.gov/til/aeDesSubReq.asp. Otherwise, navigate as follows:

· Office of Construction and Facility Management Web Site (https://www.cfm.va.gov/)

· Tech Info Library (from menu on right side of web page)

· "A/E Submission & Review" link under "TIL NAVIGATION" section and the “TIL CATALOG index of resources” heading on the right side of the web page

· "Volume C - Minor and NRM Projects" link under "PG-18-15 – A/E Submission Requirements" heading in the middle of the web page.

Additionally, the A/E Submission Requirements for VA Medical Center Major New Facilities, Additions, & Renovations spreadsheet: Program Guide PG-18-15 Volume B, March 1, 2017, has good information regarding the levels of documentation suitable for each submission. It is available on-line from the same web page.

C. Download from the Technical Information Library (TIL) copies of the Master Construction Specifications list and unedited copies of each specification section applicable to this project as determined by the A/E. The VA unedited master Specifications are available on line from the Technical Information Library at https://www.cfm.va.gov/til/spec.asp. Otherwise navigate as follows:

· Office of Construction and Facility Management Web Site (http://www.cfm.va.gov/)

· Tech Info Library (from menu on right side of web page)

· "PG-18-1 – Master Construction Specifications" link under the "VA Numbered Standards for Construction" heading near the bottom of the web page D. Drawing Requirements Overview: Refer to "Topic 02 – Drawings" from the VA Program Guide PG-18-3, available on line in the TIL (Technical Information Library) at http://www.cfm.va.gov/TIL/cPro.asp. Otherwise navigate as follows:

· Office of Construction and Facility Management Web Site (https://www.cfm.va.gov/)

· Tech Info Library (from menu on right side of web page)

· "PG-18-3 – Design and Construction Procedures" link under the "VA Numbered Standards for Construction" heading near the bottom of the web page

· "Topic 02 – Drawings" link from the list on the web page

E. CAD deliverables must conform to the current VA Drawing Deliverable Requirements (DDR), available on line at https://www.cfm.va.gov/til/bim/DwgDelivRqmts.pdf. Otherwise navigate as follows:

· Office of Construction and Facility Management Web Site (https://www.cfm.va.gov/)

· Tech Info Library (from menu on right side of web page)

· "PG-18-4 – Standard Details and CAD Standards" link under the "VA Numbered Standards for Construction" heading near the bottom of the web page

· "VA CAD Standards" link from the list of Divisions in the middle of the web page (and above the links to Standard Details)

· “VA Drawing Deliverables (DDR)” link under the heading “VA BIM Standard” Other relevant information is available on the web page, as well.

F. One copy of the legal documents and bidding forms applicable to this project. Contact Acquisitions Management Service (AMS) Contracting Officer as listed in the solicitation.

G. Cost Estimates:

1. Review the Manual for Preparation of Cost Estimates & Related Documents for VA Facilities, available from the following link: https://www.cfm.va.gov/til/dManual/dmCost.pdf. Otherwise navigate as follows:

· Office of Construction and Facility Management (CFM) web site (https://www.cfm.va.gov/)

· Click on “Cost Estimating” link listed under the “TIL Quick Links” heading in the middle of the web page)

· "Manual for Preparation of Cost Estimates" link in the middle of the web page under the Cost Estimating heading.

2. Labor Rates: Current Davis-Bacon Act labor rates are available through the Contracting Officer.

H. Energy, Water Efficiency and Renewable Energy: The A/E shall specify in the construction specifications the use of the maximum practicable number of recovered materials consistent with the performance requirements, availability, price reasonableness, and cost-effectiveness. The A/E shall also consider energy conservation, pollution prevention, and waste reduction to the maximum extent practicable in developing the construction design specifications. Energy- consuming products must comply with the requirements of 42 U.S.C. § 8259b. When acquiring energy-consuming products listed in the ENERGY STAR® Program or Federal Energy Management Program (FEMP):

1. Agencies shall purchase ENERGY STAR® or FEMP-designated products; and

2. For products that consume power in a standby mode and are listed on FEMP’s Low Standby Power Devices product listing, agencies shall—

a. Purchase items which meet FEMP’s standby power wattage recommendation or document the reason for not purchasing such items; or

b. If FEMP has listed a product without a corresponding wattage recommendation, purchase items which use no more than one watt in their standby power consuming mode. When it is impracticable to meet the maximum one-watt requirement, agencies shall purchase items with the lowest standby wattage practicable.

3. Information is available via the Internet about —

a. ENERGY STAR® at https://www.energystar.gov/products; and

b. FEMP at https://www.energy.gov/eere/femp/search-energy-efficient- products.

Project 552-26-101 AE Install Temp. Boiler Connections Attachment B Page 20 of 20