SOW - ACO Nov-Apr 25-26 - Nash Eng Updated.pdf

STATEMENT OF WORK

A. GENERAL INFORMATION

1. Title of Project: A/C Operator Shift Coverage

2. Scope of Work: This requirement is for A/C Operator shift coverage to maintain critical facility operations at the Tennessee Valley Healthcare System (TVHS), for the Nashville campus located at 1310 24th Avenue South, Nashville, TN 37212.

This requirement will consist of one (3) A/C Operators for 40 hours per week.

3. Background: Due to staffing shortages and training, A/C Operator shift coverage is necessary for facility operations.

4. Performance Period: The Contractor shall perform all work in 8-hour increments during any hours between 12am-12am, Sunday-Saturday (unless other times are stipulated by the Contracting Officer’s Representative (COR).

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kickoff meeting or has advised the contractor that a kickoff meeting is waived.

C. GENERAL REQUIREMENTS

1. Work Requirements The incumbent(s) will assist VA operators and work independently once trained to maintain facility needs. The incumbent(s) will operate a multi-zone air conditioning plant consisting of several centrifugal chillers with a capacity of approximately 3,000 tons and two reciprocating chillers with a capacity of 175 tons each, 4 computer room air conditioning units with a total capacity of 40 tons, and other air conditioning components such as condenser water systems, chilled water circulating systems and large air handling units that provide heating, ventilation, filtering, humidification and cooling to the entire medical center. The incumbent(s) must be able to start, stop, and adjust all the air conditioning equipment needed to maintain required conditions of special areas such as clinical labs, research labs, bone marrow transplant unit, operating rooms, decentralized hospital computer equipment rooms, MRI, telephone and communication equipment, etc. The incumbent(s) is required to make hourly inspections of all operating equipment and records all findings such as compressor pressures, refrigeration temperatures, water temperatures, oil pressures, volt and amp readings and other information pertinent to the safe and efficient operation of the equipment. The incumbent(s) must also check and adjust room temperatures and air handling unit temperatures as needed and address any alarms. The incumbent(s) are required to respond to emergent situations relating to the malfunction of all building service equipment in the medical center such as plumbing, electrical, medical equipment, nurse call system, medical air systems, vacuum system, etc. The incumbent(s) are to maintain the cleanliness of all the Fan Rooms such as removing Trash and sweeping the floors. The incumbent(s) are to complete weekly and monthly (PM’s) Preventative Maintenance in all the Fan Rooms. The incumbent(s) is responsible for relaying all information in the A/C Operations logbook located in the boiler plant. At the end of each shift the incumbent will be required to have a hand-off meeting with the person relieving them to discuss items not corrected from the previous shift.

(a) Initial Project Meeting. Site work will commence with a meeting with the Utility Operations Supervisor, Clint Roberts (629)401-7413. The purpose of this meeting will serve to address A/C operations for the facility and shifts that need to be covered.

(b) Hours of Work and Location(s) of Jobs. The hours of work for A/C Operator jobs will include any hours between 12am and 12am, Sunday through Saturday. These jobs are also inclusive of all federal holidays; actual and observed. The location of the A/C Operator jobs is inclusive of the entire facility and Acre building located at 1310 24th Avenue South, Nashville TN 37212.

2. Supporting Information

(a) Place of Performance. The A/C Operators will provide shift coverage at the

TVHS located at 1310 24th Ave South Nashville, TN 37212.

(b) Period of Performance. The Contractor shall perform all work in 8-hour increments during any hours between 12am-12am, Sunday-Saturday (unless other times are stipulated by the Contracting Officer’s Representative (COR).

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

1. Contractor Furnished Materials: The contractor shall provide All labor, materials, equipment to perform the job. When "furnish", "provide", "install", or similar term is used it shall mean a complete installation, ready for use.

2. Government Furnished Materials and Services. Government furnished property, if any, will be identified and will only be used for the performance of this contract unless otherwise authorized by the Contracting Officer. The Contractor shall, always, take all steps necessary for maintenance and preservation of all Government-furnished property. The Contractor shall comply with all reasonable requests of the Contracting Officer to enclose, or specifically protect, Government-furnished property.

3. Qualifications of Key Personnel. The Contractor’s employees should be knowledgeable of standards associated with temperature monitoring, support, maintenance, and have a Universal Refrigerant Certification. The ACO Operators must be fully certified and trained to operate systems starting on 11/01/2025.

4. Supervision/Communications. At all times during the performance, the Contractor's Superintendent (if applicable) shall be available by cellular phone. Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent. The Contractor's "Competent Person" that meets OSHA training guidelines, can make decisions and acting on behalf of the Contractor shall be physically always located on site during performance of the contract. If the Contractor's Competent Person is absent from the job site for an extended period, the COR may send all Contractor/sub-contractor employees off the job.

5. Security Requirements. Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the Medical Center. This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only. Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be always worn above the belt while on Medical Center property. Contractor's employees shall return all I.D. badges to designated personnel at time designated in the task order.

6. The Contracting Officer's Representative (COR) is responsible for the inspection of the work called for in this job. The Contracting Officer's Representative will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities.

7. The Safety Manger is responsible for safety inspections of all contract operations. The Safety Manager will be identified in the task order by name, phone number and location.

8. Drawings – General. Contract drawings (if applicable) will indicate the extent and location of work. If any departure from the contract drawings is deemed necessary by the Contractor, the details of such departure and the reasons therefore shall be submitted to the Contracting Officer for approval as soon as practical. No such departure shall be made without proper written permission of the Contracting Officer.

The Contractor is responsible for all information and requirements in drawings and specifications that pertain to the task order.

9. Verification of Dimensions. The Contractor shall visit the job site to thoroughly familiarize himself with all the details of the work and working conditions.

The Contractor shall also verify all dimensions in the field and shall advise the Contracting Officer of any discrepancy before performing any work. The Contractor shall be specifically responsible for the coordination and proper relation of his work to the building, structure, phasing and ensure the safety of employees and workmen.

10. Smoking Policy. The Contractor shall not allow smoking in any building. The

Contractor shall ensure employees smoke only in designated outdoor areas, 50 feet away from buildings.

11. Parking/Traffic Regulations. The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be always observed by operators. Seat belt use is mandatory on the VA grounds. There are no reserved parking spots for contractors at this VA hospital. The contractor is responsible for making their own parking plans off VA site. They may park only long enough on site, to load and unload supplies.

12. The Contractor shall always keep the work areas clean.

E. SCHEDULE FOR DELIVERABLES

None.

F. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written modifications to the contract by the CO. A copy of each modification will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

G. REPORTING REQUIREMENTS

Upon arrival, during shift coverage, and upon checkout.

H. TRAVEL [If applicable]

None.

I. GOVERNMENT RESPONSIBILITIES [If applicable]

None.

J. CONTRACTOR EXPERIENCE REQUIREMENTS

1. The contractor must inform the VHA COR when personnel are removed from the contract for any reason.

2. If a key person becomes unavailable to complete the contract, proposed substitutions of key personnel shall be made to the COR and CO.

K. CONFIDENTIALITY AND NONDISCLOSURE

1. It is agreed that:

(a) The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the contract.

(b) The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the CO for response.

(c) Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.