SOW accommodation and transportation IACP_Rev3.docx

STATEMENT OF WORK

HOTEL ACCOMMODATION SERVICES AND TRANSPORTATION

FOR UKRAINIAN LAW ENFORCEMNET LEADERSHIP DELEGATION AT THE

INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE (IACP) ANNUAL CONFERENCE

WARSAW, POLAND – OCTOBER 10-11, 2023

SAN DIEGO, CA, USA – OCTOBER 11-18, 2023

A. Background

The mission of the Bureau of International Narcotics and Law Enforcement Affairs (INL) is to minimize the impact of transnational crime and illegal drugs on the United States, its citizens, and partner nations by providing effective foreign assistance and fostering greater bilateral and multilateral law enforcement and rule of law cooperation. INL leads the Department of State (DoS) anticrime and counternarcotic efforts, including through assistance programs which aid partner nations in building their capacities to extend the reach of justice under the rule of law, considering respect for human rights and gender equality, and to deny safe haven to criminals who would otherwise operate with near impunity. INL programs fight illicit drug production and trafficking, corruption, cybercrime, intellectual property rights fraud, and activities funding crime and using the proceeds of crime. Six senior Ukrainian law enforcement officials from the National Police of Ukraine, including its Chief, will attend the International Association of Chiefs of Police (IACP) Annual Conference and Exposition. The conference includes chiefs of police from multiple countries and provides important information and experience exchanges among participants. It is the largest and most impactful law enforcement event of the year; more than 16,000 public safety professionals come to learn new techniques, advance their knowledge and careers, and equip their department for ongoing success. A Ukrainian delegation will deliver remarks and prepare a few presentations for the large law enforcement community. This visit will also serve as an experience exchange platform. Finally, this conference will help implement the best western law enforcement techniques and reforms into the National Police of Ukraine.

B. Scope

Hotel Services

Accommodation:

CLIN 1. The contractor shall secure 7 (seven) single rooms in Warsaw, Poland from October 10-11, 2023 preferably at a hotel within a two (2) mile radius of Al. Ujazdowskie 29/31, Warsaw where the U.S Embassy in Warsaw is located. This hotel serves as the departure point for the delegations travel to the United States of America.

Each room shall contain the following:

a. One (1) bed (Queen or King size);

b. One (1) Television;

c. The property must be new or 3 years or less of renovation, at least 4-star;

d. Full bathroom with shower or tub and hair dryer;

e. High-speed internet access, complimentary Wi-Fi at the guest’s room

f. One (1) Refrigerator;

g. One iron and ironing board;

h. Air-conditioned;

i. Preferably containing a small safe for the storage of valuables.

The hotel should provide:

a. Complimentary access to breakfast (hot breakfast) each morning for the officials;

b. A common sitting area;

c. Coffee maker / tea service;

d. Fitness center/ gym;

e. Business Center (with a computer and internet access).

PLEASE NOTE: The hotel shall include accommodation charges only as described in this Statement of Work (SOW), any incidental charges will be responsibility of the guest. This includes international phone charges, minibar access, room service, laundry service, cable/on demand (movies), and Wi-Fi connection unless included by the hotel, etc.

The hotel should lock the mini bar and not extend any of the extra services described above to the guests. The hotel shall not take a security deposit from the guest, as the guest will not have a debit/ credit card.

Location:

The hotel must be located no further than a two (2) mile radius of l. Ujazdowskie 29/31, Warsaw where the U.S Embassy in Warsaw is located.

The preferred hotels are:

· Sheraton Grand Warsaw hotel, 2 Bolesława Prusa Str.,Warsaw, Mazowieckie 00-493

· Warsaw Marriott Hotel, 65/79 Al. Jerozolimskie Str., Sródmiescie, Warsaw Vendors shall consult GSA Domestic Per Diem Rates in structuring their proposal response. The authorized GSA rate in Warsaw is 165.00 USD per night, including taxes. If the GSA Per Diem lodging rate is not available actual lodging rate is authorized.

Period of Performance:

Services shall be provided for one (1) night; the check-in date is Tuesday, October 10, 2023 the check-out date is Wednesday, October 11, 2023.

Names of the individuals will be provided at the time of award. Reservations shall be confirmed ten (10) business days prior to check in date.

CLIN 2. The contractor shall secure 7 (seven) single rooms in San Diego, California from October 11 to October 18, 2023 preferably at the Courtyard San Diego Downtown at 530 Broadway, San Diego, CA 92101. If the Courtyard San Diego Downtown is not available, then other property from the approved hotels for the IACP should be offered. The offered hotel should be no further than two (2) miles radius from the San Diego Convention Center.

If the GSA Per Diem lodging rate is not available actual lodging rate is authorized. Each room shall contain the following:

a. One (1) bed (Queen or King size);

b. One (1) Television;

c. The property must be new or 3 years or less of renovation, at least 4-stars;

d. Full bathroom with shower or tub and hair dryer;

e. High-speed internet access, complimentary Wi-Fi at the guest’s room

f. One (1) Refrigerator;

g. Iron and ironing board;

h. Preferred: microwave in the room;

i. Air-conditioned

j. Preferably containing a small safe for the storage of valuables.

The hotel should provide:

a. Complimentary access to breakfast (hot breakfast) each morning for officials;

b. A common sitting area;

c. Coffee maker / tea service;

d. Fitness center/ gym;

e. Business Center (with a computer and internet access);

PLEASE NOTE: The hotel shall include accommodation charges only as described in this Statement of Work (SOW), any incidental charges will be responsibility of the guest. This includes international phone charges, minibar access, room service, laundry service, cable/on demand (movies), and Wi-Fi connection unless included by the hotel, etc.

The hotel should lock the mini bar and not extend any of the extra services described above to the guests. The hotel shall not take a security deposit from the guest, as the guest will not have a debit/ credit card.

Location:

The hotel must be located no further than two (2) miles of San Diego Convention Center or any hotel from the approved hotels for the IACP.

The preferred hotels are:

· Courtyard San Diego Downtown, 530 Broadway, San Diego, CA 92101.

· Marriott Marquis San Diego Marina, 333 W Harbor Dr, San Diego, CA 92101

· Courtyard by Marriott San Diego Gaslamp/Convention Center, 453 Sixth Ave, San Diego, CA 92101

Vendors shall consult GSA Domestic Per Diem Rates in structuring their proposal response. The authorized GSA rate is San Diego is 161.00 USD per night, excluding taxes. If the GSA Per Diem lodging rate is not available actual lodging rate is authorized.

Period of Performance:

Services shall be provided for seven (7) nights; the check-in date is Saturday, October 11, 2023 and checkout date is Wednesday, October 18, 2023. Names of the individuals will be provided at the time of award. Reservations shall be confirmed ten (10) business days prior to check in date.

CLIN 3. Airport transportation The contractor shall provide a comfortable van and a driver on October 11 and 18. The vehicle shall seat at least 12 passengers. Pick up and drop off service at the airports in the US.

The vehicle must meet the following requirements:

· Conforms to manufactures specifications.

· Comfortable seats with passenger seat belts for 12 passengers

· Meets Federal, State, and Municipal laws, codes and regulations. The vehicle should be properly licensed and registered; registration should not expire during rental period.

· No more than 5 years-old.

· Door locks functional.

· Fully cleaned exterior, interior, and trunk. Internal upholstery in good repair and exterior with minimal scratches and dents.

· Not cracked or missing glass.

· Seat belts all present and serviceable.

· All lights, blinkers, and horn operational.

· Serviceable windshield wipers.

· Functional brakes and emergency brakes.

· All mirrors present, secure, and without cracks.

· Power windows.

· Serviceable spare tire, jack, and lug wrench in vehicle.

· Functional instrument and gauges.

· Functional and serviced heater/air conditioner.

· Tires in good repair and properly serviced.

· Good running condition.

· The contractor shall be responsible for the drop-off, transport, pick-up, parking (including costs), and waiting at or near meeting locations between stops.

The contractor shall provide 24-hour assistance including but not limited to tow disabled vehicles, replacement keys, and replacement of any vehicles within a maximum of 45 minutes from notification time.

The contractor shall provide a driver with all appropriate licenses and liability insurance to pilot the vehicle, dressed in business casual attire. The driver shall be familiar with the area and have a GPS device to use when needed. The driver must carry a working cell phone to facilitate communication with INL staff. The contractor shall provide the driver’s working cell phone number to INL staff no later than 2 business days prior to the period of performance.

Tentative itinerary for services included below:

1. Airport Transfer: The contractor will provide a vehicle and a driver for one-way trip transportation from San Diego, CA (SAN) on October 11, 2023, to the hotel for 12 travelers. The vehicle must be able to comfortably accommodate all travelers as well as luggage for 12 people. The travelers’ flight information will be provided at time of award.

Saturday, October 11, 2023 - 3 hours (pick up from SAN and drop-off at the hotel in downtown)

2. The contractor will provide a vehicle and a driver for one-way trip transportation from the hotel to the airport in San Diego (SAN) on Wednesday, October 18, 2023 for 12 travelers. The vehicle must be able to comfortably accommodate all travelers as well as luggage for 12 people. The travelers’ flight information will be provided at time of award.

Wednesday, October 18, 2023 - 3 hours (pick up from the Hotel and drop-off at the SAN) CLIN 4. Transportation services during the study tour meetings and conference.

The contractor shall provide a comfortable van and a driver for the duration of the contract. The vehicle shall seat at least 12 passengers.

The vehicle with a driver should be assigned daily from 07:00-20:00 in the following cities:

· October 14, 15, 16, 17 in San Diego, California

The vehicle must meet the following requirements:

· Conforms to manufactures specifications.

· Comfortable seats with passenger seat belts for 12 passengers

· Meets Federal, State, and Municipal laws, codes and regulations. The vehicle should be properly licensed and registered; registration should not expire during rental period.

· No more than 5 years-old.

· Door locks functional.

· Fully cleaned exterior, interior, and trunk. Internal upholstery in good repair and exterior with minimal scratches and dents.

· Not cracked or missing glass.

· Seat belts all present and serviceable.

· All lights, blinkers, and horn operational.

· Serviceable windshield wipers.

· Functional brakes and emergency brakes.

· All mirrors present, secure, and without cracks.

· Power windows.

· Serviceable spare tire, jack, and lug wrench in vehicle.

· Functional instrument and gauges.

· Functional and serviced heater/air conditioner.

· Tires in good repair and properly serviced.

· Good running condition.

· The contractor shall be responsible for the drop-off, transport, pick-up, parking (including costs), and waiting at or near meeting locations between stops.

The contractor shall provide 24-hour assistance including but not limited to tow disabled vehicles, replacement keys, and replacement of any vehicles within a maximum of 45 minutes from notification time.

The contractor shall provide a vehicle with a driver from 07:00-20:00. Driver should work on call, as we have very fluid schedule.

The contractor shall provide a driver with all appropriate licenses and liability insurance to pilot the vehicle, dressed in business casual attire. The driver shall be familiar with the area and have a GPS device to use when needed. The driver must carry a working cell phone to facilitate communication with INL staff. The contractor shall provide the driver’s working cell phone number to INL staff no later than 2 business days prior to the period of performance.

CLIN 5. IACP conference Registration/fees.

INL Ukraine needs to procure conference fees for participants of the IACP 2023 Conference. The fees are for a total of eight conference attendees.

Conference schedule: October 14 – 17, 2023 Conference fees:

$850 per person – 8 participants

SBU