SOW_A100 Pump.pdf

Statement of Work

Requirement: Pheiffer A100 L Pump

Requesting Laboratory: National Institute of Standards & Technology (NIST) Physical

Measurements Lab (PML), Nanoscale Processes and Measurements Group

I. Background

NIST PML requires a dry multi-stage roots pump to replace a broken pump to pump and circulate the helium mixture gas in a dilution refrigerator. The dilution refrigerator produces ultra-low temperatures for mission-critical experiments in metrology for quantum information science and electrical standards dissemination. The dry roots pump must be the

Pfeiffer Vacuum A100 L Pump Model Number A100L31324.

II. Scope

The contractor shall deliver a quantity of one (1) Pfeiffer Vacuum A100 L Pump, Model

Number A100L31324, Catalog # 2000038181 / A100L BT 1S PL 16P V3.7, inclusive of

FOB Destination delivery terms (or equivalent terms, such as INCOTERMS Delivered

Duties Paid) and warranty.

III. Minimum Requirements

The contractor shall submit a firm fixed price quotation for equipment which must meet or exceed the minimum requirements identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components are not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

Brand Name Only Justification

NIST PML requires a dry multi-stage roots pump to replace a broken pump to pump and circulate the helium mixture gas in a dilution refrigerator. The dilution refrigerator produces ultra-low temperatures for mission-critical experiments in metrology for quantum information science and electrical standards dissemination. The broken pump will be replaced with the Pfeiffer Vacuum A100 L Pump, Model Number A100L31324, to match the existing Pfeiffer Vacuum A100 L pump used in our dilution refrigerator systems. The required pump circulates the helium mixture gas in a dilution refrigerator. A dilution refrigerator is a specialized instrument that produces ultra-low temperatures (0.01 K) for experiments. The replacement for this pump must be the exact model of the existing Pheiffer

A100 L pump used in our dilution refrigerators, so that it has the same footprint and connections, and pumps, accessories, and spare parts can be interchanged among the dilution refrigerators during maintenance and failures to keep critical experiments running at ultra-low temperatures.

The Pfeiffer Vacuum A100 L Pump, Model Number A100L31324 is the only pump that meets the following salient characteristics:

1. Exact replica of the existing pump, Phieffer Vacuum A100 L Pump Model Number

A100L31324.

2. Pumping Speed: 100 m3/h

3. Ultimate Pressure: 0.012 hPa

4. Input connection flange: DN50 ISO-KF

5. Output connection flange: DN 25 ISO KF

6. Physical Footprint: 600 mm x 280 mm x 300 mm

7. Interface connection: SPI 16 pin

8. Water connections: ¼” NPT Quick Connects

This pump is a critical component for running the dilution refrigerator. Without this pump we cannot run the refrigerator. The dilution refrigerator provides ultra-low temperatures for our ultra-low-temperature scanning probe microscopy facility, which performs NIST mission-critical experiments in metrology for quantum information science and electrical standards dissemination. Without this pump, we cannot perform these experiments and meet NIST mission goals.

Line Item 0001:

Description: Pfeiffer Vacuum A100 L Pump, Model Number A100L31324, Catalog #

2000038181 / A100L BT 1S PL 16P V3.7

Quantity: One (1)

A. Technical Specification

a) Pumping Speed: 100 m3/h

b) Ultimate Pressure: 0.012 hPa

c) Input connection flange: DN50 ISO-KF

d) Output connection flange: DN 25 ISO KF

e) Physical Footprint: 600 mm x 280 mm x 300 mm

f) Interface connection: SPI 16 pin

g) Water connections: ¼” NPT Quick Connects

IV. Deliverables

Description

Quantity or

Format Due Date

Catalog # 2000038181 / A100L BT 1S PL 16P

V3.7, Pfeiffer Vacuum A100 L Pump, Model

Number A100L31324

One (1) Twelve (12) weeks ARO

VII. Delivery

Delivery shall be FOB Destination (or equivalent terms, such as INCOTERMS Delivered Duties

Paid) are required and shall occur not later than (NLT) twelve (12) weeks ARO.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

The National Institute of Standards and Technology

100 Bureau Drive

Building 220/B48

Gaithersburg, MD 20899

VIII. Inspection and Acceptance

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests:

1. The pump will be tested for vacuum pressure.

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST TPOC to identify surface defects or any form of indication that any equipment was damaged during transport to

NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 7 days of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

IX. Warranty

The contractor shall warrant the entire system for a period of a minimum of one (1) year after acceptance of the equipment and shall be in accordance with terms in FAR 52.212-4

X. Payment Schedule

Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice. An invoice will not be accepted if submitted prior the Government’s acceptance of the pump.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer.

Proposed payment schedules shall be submitted with vendor’s response to the

RFQ for consideration.