SOW 885-MnR-FY26-054 Replace Flagpole.docx

DEPARTMENT OF VETERANS AFFAIRS, NATIONAL CEMETERY ADMINISTRATION PACIFIC DISTRICT OFFICE Oakland, California

Project Title:

Fort Bayard National Cemetery – Repair Flagpole

Project Location:

Fort Bayard National Cemetery – 200 Camino de Paz, Santa Clars, New Mexico, 88036

All work shall be performed in accordance with the Statement of Work contained here within.

SCHEDULE OF SERVICES:

List of Tasks

Description

Quantity

Unit

Unit Price

Total Price

SCOPE OF WORK

GENERAL SCOPE OF WORK:

The Contractor shall furnish all labor, materials, equipment, tools, supplies, services, and supervision to perform work described herein to improve flagpole at Fort Bayard National Cemetery (FBNC), located in Santa Clara New Mexico. Work includes but is not limited to replacing the flagpole and repairing the lights.

Work will be accomplished in accordance with VA requirements, Federal, State, and Local Code requirements.

All work will be conducted in such a manner as to minimize the impact on the cemetery operations. Submission of a schedule that minimizes the effect of normal operations on the cemetery shall be approved by the Contracting Officer’s Representative (COR) and Cemetery Director prior to the start of work.

Site work will be accomplished between the hours of 8:00 and 4:30, Monday through Friday; no work will be performed on Federal Holidays.

All work will be coordinated with the COR. Only the Contracting Officer (CO) has the authority to make changes to the contract that affects price and/or time.

Acting Cemetery Director:

Contracting Officer’s Representative (COR):

Shane Delaney

(575) 537-3982 Shane.Delaney@va.gov

Project Manager:

DESCRIPTION/STATEMENT OF WORK/SPECIFICATIONS

Description:

The work in this project includes but is not limited to:

Item 1: Replace Flagpole A. Remove existing flagpole and replace with 70-foot commercial grade aluminum flagpole.

1. Halyard Type: Internal Cable

2. Truck and Pulley Style: Revolving

3. Flagged Wind Speed Rating: 90 mph

4. Gold Anodized Ball

5. Satin Finish B. Repair/Replace floodlights

1. The Contractor shall convert illumination light(s) at the base of the flagpole to LED. Components (light fixtures, bulbs, cover plates, etc.) shall to the greatest extent possible match in appearance and function the existing floodlights.

GENERAL REQUIREMENTS

1. Prior to submission of any bid, the Contractor shall perform a thorough field survey of the existing conditions and features. Verify at project site the exact dimensions, clearances, and associated requirements of existing conditions to ensure proper procurement and installation. Any site conditions which may cause significant deviation from the SOW shall be brought to the attention of the COR for clarification prior to submission of the bid.

2. All work will be coordinated with the Contracting Officer’s Representative (COR). Only the Contracting Officer (CO) has the authority to make changes to the contract that affects price and/or time.

3. Submittals MANUFACTURER’S PRODUCT LITERATURE AND DATA SHEETS: Submit for approval, all the items specifically mentioned under the separate sections of the Statement of Work, with information sufficient to evidence full compliance with contract requirements. Materials, fabricated articles, and the like to be installed in permanent work shall equal those of approved submittals. After an item has been approved, no change in brand or make will be permitted unless:

a. Satisfactory written evidence is presented to, and approved by Contracting Officer, that manufacturer cannot make scheduled delivery of approved item or;

b. The item delivered has been rejected and the substitution of a suitable item is an urgent necessity or;

c. The item delivered has been rejected and the substitution of a suitable item is an urgent necessity or;

d. Other conditions become apparent, which indicates approval of a substitute item to be in the best interest of the Government.

4. Forward submittals in sufficient time to permit proper consideration and approval action by Government. Time submission to assure adequate lead time for procurement of contract-required items. Delays attributable to untimely and rejected submittals will not serve as a basis for extending contract time for completion.

5. Submittals will be reviewed for compliance with contract requirements by the District Architect-Engineer/PM, and action thereon will be taken by the Contracting Officer’s (COR) Representative on behalf of the Contracting Officer.

6. All utilities required for the continuous operation of all existing facilities must be maintained in service at all times except when disruptions are needed. All work shall be coordinated with the COR. Work will be conducted in such a manner to minimize the impact on the Cemetery operations.

7. The Contractor shall obtain any necessary permits and cooperate with the utilities company/cemetery staff to avoid any damage or liability and provide a safe work environment for his/her employees. The Contractor is responsible for damages to utilities, above and below ground.

8. All work shall be performed in accordance with National, State, and Local Codes including the International Building Code (IBC), the International Mechanical Code (IMC), the International Plumbing Code (IPC), and the National Electrical Code (NEC).

9. The Contractor shall coordinate with the COR to store any required materials or supplies prior to and during the performance of work, (i.e., storage containers, construction fencing, and portable latrines) if required by the contractor for project execution. Public access to the National Cemetery shall not be impaired.

10. The Contractor shall assume sole responsibility for the safety of all persons on or about the construction site in accordance with applicable laws and codes. The contractor shall be in accordance with the safety provisions of the latest manual of accident prevention published by the Associated General Contractors of America and Division of Occupational Safety and Health (DOSH) and shall meet all safety requirements of Cemetery Safety Officer, Department of Veterans Affairs, OSHA, and the State.

11. The Contractor shall repair and or replace any damage done to cemetery property to its prior existing condition when altered or damaged by the Contractor at no additional cost to the Government. (e.g., damage to turf, water utilities, headstones, curbs, and pavements.)

12. All debris shall be removed from the site by the Contractor. The Contractor shall include costs for debris removal and dump fees in quote but must provide receipts for reimbursement. Debris shall not be allowed to accumulate at the site; debris shall be removed daily.

13. The Contractor shall make all attempts to minimize disruption to cemetery activities. The burial activities at the National Cemetery shall take precedence over construction activities. The Contractor must coordinate with the COR in arranging the construction schedule to cause the least possible interference with Cemetery activities in burial areas. Construction noise during the committal services shall not disturb the service. Trucks and workmen shall not pass through the service area during this period.

a. The Contractor is required to discontinue work in advance of Easter Sunday, Mother’s Day, Father’s Day, Memorial Day, Veteran’s Day and/or Federal Holidays to permit cleanup of all areas of operation adjacent to existing burial plots before these dates.

b. Site work will be accomplished between the hours of 8:00 am and 4:30 pm, Monday through Friday, except Federal Holiday’s. Work outside of the Cemetery’s normal operating hours should be permitted by approval of the COR and to only meet the Period of Performance.

14. The C&A requirements do not apply, and a Security Accreditation Package is not required.

15. Completion Time: Sixty (60) calendar days from date of issuance of Notice to Proceed (NTP).

CONTRACTOR QUALITY CONTROL

1. The Contractor shall guarantee that all work done under this contract will be free from faulty materials or workmanship for a period of one year after the date of Final Acceptance by the Government. The Contractor hereby agrees to repair or replace all defects appearing in the work done under this contract to the satisfaction of the Government at no additional cost to the Government. Please note if the manufacturing warranties are longer than the workmanship warranty, the manufacture shall provide the parts, but the Government shall pay for labor to install.

2. The Contractor shall provide a Job Site Superintendent who speaks and writes fluent English on site and at all times when Contractor personnel are on the premises. The Job Superintendent will:

a. Review and approve submittals

b. Inspect the quality of work performed

c. Certify the completed work for payment and other purposes

d. Ensure that a Daily Report is provided to the PM and COR by the end of each workday regardless of if work was performed or not

STANDARDS OF EMPLOYEE CONDUCT

1. The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National Cemeteries are national shrines. The standards of work, appearance, and procedures performed by the contractor at this cemetery shall reflect this nation’s concern for those interred there. Due to the sensitive mission of the cemetery, contractor personnel must exercise and exhibit absolute decorum, composure, and stability at all times.

2. Contractor personnel shall be required to adhere to the following standards of dress and conduct, as briefly mentioned here, while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 5901. It shall be subject to immediate enforcement action by the Contracting Officer if these standards are not adhered to during the period of performance of this contract. Contractor management shall be responsible for training and safety precautions prescribed by OSHA regarding safety equipment and devices.

3. All construction within the national cemetery shall be conducted with the emphasis on proper cemetery etiquette as this is an active cemetery. No disrespectful activity will be tolerated.

4. Clothing shall be presentable and suitable for the work while maintaining proper appearance and decorum indicative for a National Shrine. Uniform shirts and hats are preferred. Clothing shall be clean and cleanliness and personal hygiene are imperative. T-shirts and/or tank tops as outer garments are prohibited. Protective/safety clothing and shoes shall meet or exceed OSHA and state requirements.

5. Behavior and language must be appropriate, reverent, and respectful at all times.

6. Eating and drinking (except water) is prohibited in the work areas and within sight of a committal shelter during a service.

7. Use of intoxicating beverages, any tobacco products, and illegal drugs on the Cemetery premises is strictly prohibited.

8. Contractor personnel shall not lean, sit, or stand on or against headstones or monuments. No tools, equipment or other items will be placed or leaned on headstones or monuments.

9. The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor is expected to remove any employees from the Cemetery for cause, to include, but not limited to, safety violations, other misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government. If the Contractor fails to act in this regard, or the reason for a removal is immediately required to protect the interests of the Government, the COR may direct the removal of an employee from the premises. Contractor objections to any such action will be referred to the Contacting Officer (CO) for final resolution; however, the Contractor will first immediately comply with COR direction pending any CO final resolution at a later time or date. The Contractor will not be due any type of compensation for their costs incurred as a result of an employee being removed for cause; unless the removal is directed by the COR and is later found invalid and/or unreasonable by the Contracting Officer.

- End of Statement of Work -