SOW 87 MDG Door server install draft.docx

Statement of Work 87 MDG / Lenel Electronic Access System Server Installation/Database Migration 29 September 2025

SECTION 1

1.0 DESCRIPTION OF SERVICES

1.1 Contract Type: The resultant contract will be a Firm Fixed Price, non-personal, contract to provide equipment purchase, installation, and database migration services for the 87th Medical Group. Server installation and database migration must be completed by an official Lenel Dealer/Integrator. Proof of Lenel partnership must be provided at the time of solicitation.

1.2 Government Responsibilities: The government will be responsible for preparation of the communications room 1K02, within the 87th Medical Group.

· Server rackmount unit

· Power at the rack

· Clear work area, free of obstructions

1.3 The vendor will provide an on-site installation team to install a new Server with a 1U Rackmount. The Server must be brand new. Refurbished items are not authorized, and must meet or exceed the specifications as listed below:

· Intel Xeon Silver 4309Y 2.8G, 8C/16T, 10.4GT/s, 12 M Cache Turbo, HT (105) DDR4-2666

· (4) 8GB RDIMM, 3200MT/s, Single Rank

· BOSS controller card + with 2 M.2 Sticks 240G (RAID 1)

· (3) 600 GMB 15K RPM SAS 12 Gbps 512n 2.5in Hot-plug Hard Drive

· 8X DVD-ROM, USB, EXTERNAL

· Dual, Hot-plug, Power Supply Redundant (1+1), 800W, Mixed Mode, NAF

· Windows Server 2022 Standard, 16CORE, FI, No Med, No CAL, Multi Language

· A11 drop-in/stab-in Combo Rails Without Cable Management Arm, two power cords (C13)

· SQL Server 2019 Standard or newer for embedded systems with 5 CALs

1.3.1 The contractor shall provide labor to install (1) Server that meets or exceeds the specifications as detailed above. Labor will include migrating the existing database configuration and installation of Lenel OnGuard 8.0 software. Contractor must be a licensed Lenel provider.

1.3.2 The contractor will also provide labor to convert (1) rack mounted PC to a Comm Server. This will be necessary to split the Wi-Q locks between communication servers to prevent system crashes.

1.4 Original Equipment Manufacturers’ (OEM) Standard Warranty: The contractor shall provide any Original Equipment Manufacturer (OEM) standard commercial warranty information applicable to the products being purchased at no additional cost to the Government.

1.5 Prior to project acceptance, the contractor shall provide the customer with all manufacture warranties as needed for any component incorporated into this project such as equipment manuals, literature, CDs, DVDs, and other documentation on all equipment. The contractor shall provide written procedures, points of contact within the company, and required information for all warranty services prior to project acceptance. This information shall include written confirmation of the warranty period, phone numbers, and contact information/procedures for technical support, troubleshooting assistance, and replacement of faulty equipment.

1.6 Deliverables: The Contractor shall provide a complete milestone schedule that denotes major activities to include time-phased start and completion dates for this project, providing quality assurance support for the duration of the project.

1.7 Compliance: The Contractor shall remain in compliance with all Federal, State, County, and Base Security, as well as safety laws, regulations, policies, and requirements.

1.8 Installation Hours: Server installation and Database Migration must take place Monday through Friday during normal business hours, 0800 – 1700.

1.9 Project Completion: The project shall not be considered completed until all parties accomplish a final walk through and agree to the completion of the project.

1.10 Clean up: At the end of each workday, the Contractor shall remove debris and surplus materials from the workplace, cleaning up all packaging materials, including tape, boxes, bubble wrap, Styrofoam, and anything else used in the installation of the software system upgrade. Equipment and materials required to complete the work effort may remain on site as long as they are organized/stored in a manner that does not cause safety hazards.

SECTION II

2.0 TRAINING AND MAINTENANCE

2.1 Training: Training will not be needed as there won’t be a change in the operating system itself.

2.2 Maintenance: After completion of this project, maintenance and upkeep will be provided on an as needed basis during the factory warranty period.

The contractor will not dispatch the Field Service Technician to the site prior to funds being obligated for this on-site service. The contractor shall troubleshoot, isolate failed components, and begin repair actions. If full repair of the system cannot be completed because of parts unavailability, the Field Service Technician will work with site COR via telephone support once replacement hardware or software is received to restore the system to a state of operational readiness. The contractor shall be liable for the cost of parts covered under factory warranty. The Government will provide all escorts for the contractors into restricted areas. The Government will ensure room availability before the contractor arrives on site.

SECTION III

3.0 TESTING AND ACCEPTANCE

3.1. Perform test and acceptance procedures for all equipment provided, as part of this server installation and migration to ensure complete operation of the system and its peripherals. Testing will include but not be limited to:

1. Demonstrate full functionality of the Lenel door security system, ensuring all functional wireless door devices are online prior to departure.

1. Verify that all gateways are communicating with the wireless door controllers.

SECTION IV

4.0 SECURITY REQUIREMENTS

4.1 Access: Contractor is required to obtain appropriate contractors building passes from the 87 SFS. At no time is the contractor or its employees authorized escort authority for any 87 MDG facilities. In the performance of any of the work covered in this contract, the contractor shall at times other than regular working hours, upon leaving any building or secured area and ascertain that all lights have been turned off in the area in which work was performed. These hours are defined in section 6.3.

4.2 Physical Security: The contractor shall safeguard all government property while performing duties outlined in this SOW. At the close of each work period, government facilities, equipment, and materials shall be secured in rooms 1J21 or 1K02.

4.3 Contractor Consent to Background Checks: The contractor shall not employ persons to perform under this contract if such employee is deemed or identified by the Air Force as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to a LEADS check shall be denied access to the installation. Information required to conduct a LEADS check include full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor must have this information ready to provide to the Installation Visitor Control Center, if requested. Contractors must ensure their employees and those of their subcontractors have real-ID compliant identification and the proper credentials to include documents allowing them to work in the United States. Persons later found to be undocumented or illegal aliens shall be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

4.4 Contractor Registration of Vehicles: All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state, and federal regulations. Additionally, any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on the installation.

4.5 Privacy Act: Work on this project requires that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

SECTION V

5.0 GENERAL INFORMATION

5.1 Base entry will be required for this project. The Contractor shall make every effort to retain personnel to ensure continuity until contract completion. If it should become necessary to substitute or replace personnel, the contractor shall immediately notify the COR in writing of any potential vacancies. The Contractor Manager or an alternate shall be available within (60) minutes notice during normal duty hours, 0730 to 1630, to meet with Government personnel to discuss any problems encountered at the work site. Contractor will supply customer with phone number for contact purposes.

5.2 Point of Contact: Facility Operations Specialist, Mr. Jonathan Platt, 609-754-9534, Jonathan.a.platt.civ@health.mil and the COR SSgt Anthony Neve, 609-754-9301, Anthony.l.neve.mil@health.mil. Please copy POC listed with all correspondence.

5.3 Period of Performance: The required delivery and installation date is not later than 60 days After Date of Contract (ADC).

5.4 Length of Project and Hours of Work: Work shall consist of a 40-hour work week, Monday through Friday, between the hours of 0730-1630 EST, excluding federal holidays. The Contractor personnel shall observe all Federal Holidays, including New Year's Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on a Saturday, the holiday shall be observed on Friday. If the holiday falls on Sunday, the holiday shall be observed on Monday.

5.4.1 Key Personnel: The contractor shall make no substitution of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The contractor shall notify the Contracting Officer (KO) within five calendar days after the occurrence of any of these events and provide a detailed explanation of the circumstances necessitating the proposed substitutes, and any additional information requested by the KO. Proposed substitutes should have comparable qualifications to those of the person(s) being replaced. The KO will notify the Contractor of the decision on the substitutes within three calendar days after receipt of all required information.

5.5 Contractor-Furnished Items and Services: Except for those items specifically stated as Government-furnished Items, the contractor shall furnish everything needed to perform this contract.

5.6 Government-Furnished Property and Services: The Government will provide the following requirements. Specific GFE shall be listed items:

1. Appropriate power modifications and receptacles as required by the contractor.

1. Equipment Rack in communications room.

1. Secure storage area for contractor tools and/or equipment.

1. Disposal containers for contractor packaging material.

1. Escorts for contractor in secure areas of Government buildings during upgrade.

1. Rest room facilities and office space for use as required by the contractor.

1. Ensure room availability for contractors to complete upgrade.

5.7 Meetings and/or Visits: The contractor shall provide on-site pre-installation meeting with the COR and the 87th Medical Group Facility Management Team – within 15 days of award of the contract.

SECTION VI

6.0 SAFETY

6.1 Fire Protection and Prevention: The contractor shall not store combustible supplies, including rags, paper, and other like items near possible sources of combustion such as, steam pipes, high wattage lamp bulbs, and other like items.

6.2 Safety Hazards: The contractor shall instruct employees in appropriate measures as specified by the applicable provisions of the Occupational Safety and Health Act 1970, PL 91-596 (84 Stat 1590). The contractor’s employees shall not place, machines or other equipment in traffic lanes or other locations in such manner as to create safety hazards.

6.3 Report: The contractor, or the contractor’s employees, shall call 911 to report all emergencies (Police, Fire, EMS) immediately and alert the 87 MDG Facilities Manager to unusual soiling of any area and unhealthful or hazardous conditions which may affect the performance of work.

1K02: Location of Server 1J21: Location of Computer Workstation .

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