SOW 733 FSS Sports Field Maintenance Equipment.pdf

Statement of Work 733 FSS/FSV Fitness and Sports

Sports Field Maintenance Equipment Replacement

OVERVIEW: The 733 Force Support Squadron, Joint Base Langley-Eustis, VA intends to procure new BRAND Name OR EQUAL “KUBOTA” sports field maintenance equipment, replace rusted and past life expectancy of current equipment, in addition to install Services, including freight, inside delivery, unpacking, assembly, testing and debris removal of all products. Equipment will go to Sports Field Maintenance Shop on Ft Eustis, as directed by the Fitness and Sports Team.

WARRANTY: Warranty information: The vendor shall provide 1 Year Mechanical, 1 Year Labor, 6 Months for Cosmetic Items, and 7 Years for Frame and Motor on all products. Warranty starts when product is assembled, inspected, and accepted.

Delivery Address:

Sports Field Maintenance Shop 1428 Monroe Ave.

Fort Eustis, VA 23604

MATERIALS:

VENDOR SHALL PROVIDE ALL MATERIALS DETAILED BELOW. ALL MATERIALS QUOTED ARE TO BE

HUSTLER / TORO BRAND “OR EQUAL.”

a. 1 EA – Kubota L6060HSTC Cab Tractor, 60HP on R4 Industrial tires, front loader, doors, heat/AC, snowblower, rotary broom “OR EQUAL”

b. 1 EA – KUBOTA RTV-X1140W-H UVWORKSITE W/HDWS TIRES, doors, wiper, heat “OR

EQUAL”

3. DELIVERY SERVICES:

a. The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

b. Contractor shall be responsible for the determination of the appropriate delivery method and handling, based on site conditions to include non-existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

c. Delivery shall be in accordance with the terms of the contractor’s agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract. A maximum of 30 days storage for new products shall be included in the contractor’s agreement. Work shall comply with applicable building standards and codes.

d. The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

e. The contractor shall prevent its personnel from entering any area other than the designated work area.

f. The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

g. The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

4. HAZARDOUS CONDITIONS. During performance of work under this contract, should the contractor find conditions existing that prevent the performance of task specified; the Contracting Officer shall be immediately notified.

5. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide reasonable utilities and workspace for the contractor to perform the requested duties. There are no covered or secure storage areas available. The contractor will provide all equipment and storage media necessary to perform tasks.

a. TOILET FACILITIES: Use of existing toilet facilities in the immediate work area only will be permitted. Contractor personnel will ensure facility cleanliness is maintained at all times.

b. SECURITY POLICE, FIRE PROTECTION AND FORCE PROTECTION: Forms of force protection may be required by the Base. The Contractor shall coordinate any placement of storage sheds (if required) with AT/FP criteria. The Contractor shall refer to UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings, for additional requirements.

c. The government will provide general on-base security police and fire protection service.

d. TELEPHONE: The government shall not provide telephone services. If available, contractor may use government phones in a case of emergencies or during field and site work. No long-distance telephone calls will be authorized.

e. DELIVERY DAYS: Acceptable delivery hours for the contractor will be between the hours of 8:00 AM and 5:00 PM excluding Saturdays, Sundays, and Federal holidays.

f. OSHA REQUIREMENTS: All Contractor operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 29 CFR 1910 and 29 CFR 1926, project identified national standards, military manuals, instructions, pamphlets, standards and handbooks, and with the Corps of Engineers (COE) Safety Manual 385-1-1, dated 03 Sep 96.

EXCEPTIONS: None.

6. INSTALLATION AND REMOVAL SERVICES

a. The contractor shall appoint an authorized representative who will be in the company’s senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout assembly. Any deviation shall be agreed to by the authorized

Government Representative or Contracting Officer.

b. Contractor shall be liable for any damage to government property caused by the contractor, their employees, subcontractors, or their representatives.

c. During delivery and assembly, the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages; the government will make repairs to furniture.

d. The contractor shall uncrate/unpack all items and perform required assembly in accordance with the manufacturer instructions.

e. Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be assembled unless otherwise directed by the authorized Government Representative.

f. All work sites should be returned to pre-contract cleanliness conditions. Services shall include removal of packing materials from the installation. All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible.

g. The contractor shall maintain environmental controls when working in any Air Force facility, to include but not limited to keeping doors shut and lights off when not in use an turning off vehicle engines when parked.

h. Prior to acceptance, the contractor shall clean all equipment with the manufacturer’s recommended cleaning agents/products.

i. The contractor shall provide all new components, completely assembled, and operational.

j. The contractor shall inspect to ensure the equipment is free of surface dirt and defects and ready for use.

7. INSPECTIONS/ACCEPTANCE CHECKLIST

a. A post-assembly assessment shall be coordinated with the contractor’s authorized representative and Government authorized Representative to ensure all items have been assembled satisfactorily and contract performance is completed IAW this SOW (to include any modifications).

b. Upon completion of all contract requirements, the contractor will promptly submit the final invoice through WIDE AREA WORKFLOW to the government authorized representative.

8. SECURITY REQUIREMENTS.

a. LEVELS OF SECURITY. Fort Eustis security may be viewed as being one of three broad levels, the level in effect being dependent on the location or AREA of Fort Eustis in question.

i. The lowest level of security exists in “GENERAL ACCESS” areas. These areas are all of

Fort Eustis outside of the "USAF Controlled" and "USAF Restricted" areas.

ii. “USAF Controlled” access areas are the mid-level security areas. Presence within the

CONTROLLED ACCESS AREA is by authorization; however, the movement of authorized personnel in and out of these AREAS is generally not impeded.

iii. The highest level of security on Fort Eustis is that within the “USAF RESTRICTED

AREAS”. These areas are subdivided to be known as Protection Level 1, 2 or 3 AREAS.

Work schedule requests or changes to existing schedules for work to be performed in a “USAF RESTRICTED AREA” shall be submitted at least 7 calendar days in advance for approval and coordination of Fort Eustis Security Forces.

iv. Closed Base. Fort Eustis is considered a closed base. All personnel entering must have specific permission of the installation commander for entry. This permission is granted when a Contractor employee is issued an identification card. The Contracting Officer will provide information necessary to obtain identification cards. The contractor shall be responsible to ensure that all of its employees obtain, and keep on their person at all times while working on the base, a USAF identification card.

Upon completion of the work or termination of an employee, the contractor shall be responsible for turn in of identification cards to the Contracting Officer or to the Pass and Registration Office of the Security Forces.

NOTE: Failure to turn in badges will result in WITHHOLDING OF FINAL PAYMENT and revocation of any future badges issued by Pass and Registration Office to the employee and the contractor.

9. IDENTIFICATION OF CONTRACTOR VEHICLES. Contractor vehicles must be marked on each side with company name with either permanent or semi-permanent/magnetic signage.