SOW - 70Z03026QCLEV0037.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

SPECIFICATIONS

FOR

STA Front Gate Replacement

AT

USCG Station Alexandria Bay 45864 Landon Rd.

Wellesley Island, NY 13640

2/24/2026

PART 1 SCOPE:

1. The Contractor shall provide all necessary equipment, labor, and materials required to install the front gate per the requirements and specifications herein.

This Statement of Work is for the US Coast Guard Station Alexandria Bay located at 45684 Landon Rd, Wellesley Island, NY 13640.

A. US Coast Guard Station Alexandria Bay’s front gate has been damaged, heavily warped and bent. The sliding gate, guides, bearings/roller and potentially the track that houses them may have also been affected. Damage to the main gate access panel preventing normal gate operations. This contracts aim is to replace all damaged items listed and/or found during the replacement and operational test such as:

1) Removal of the damaged gate

a. After the removal of the gate, the track, roller system, motor, access panel and all power transmission equipment including gears, shafts and belts shall be inspected for damage. Any discrepancies will be resolved with replacement parts or otherwise returned to like-new status and appropriately lubricated

2) Installation of the new ornamental style gate, matching the surrounding fence.

a. Sliding gate will be hung so that it sits approximately 8” above the road at max, to accommodate for the curvature of the road and high enough that light snow fall, 4” or less, would not impede the gates travel.

3) Reattaching the chain and supporting tension bracket.

a. Adjust chain to proper tension to avoid excessive flexion in both open and closed positions. Chain flexion should not exceed three inches from the bottom of the gate.

4) Install guide rollers and set the tension on the gate to ensure smooth operation throughout entire range of motion and the gate aligns with the bail while in the closed position to allow unit to lock gate shut if necessary and lubricate as necessary.

5) Test and adjust limit switches and reprogram as needed.

a. Limit switches shall be adjusted and verified that the gate automatically opens upon departure, closes securely, opens while leaving 8-12” from the retaining wall and will cease opening with minimal resistance on the pressure sensor.

B. The purpose of this project is the replacement and installation of the Vehicle Entry Gate to further enhance the security posture of the facility.

C. The primary function of a Vehicle Entry Gate is to limit access to vehicles to Station Alexandria Bay to those with proper authority. All the requirements shall meet Coast Guard and industry standards or higher than what is stated within the SOW.

PART 2 GOVERNMENT FACILITIES AND UTILITIES:

2.01 Sanitary Facilities: There is one toilet facility available for Contractor use at the job site.

2.02 Water and Electricity: Water and 120V electricity are available at no cost to the Contractor. Cost of these utility connections and disconnections shall be the responsibility of the Contractor. 240/440V electricity is not available.

2.03 Personnel using extension cords to bring power from another location for construction and/or maintenance activities, etc. shall employ portable ground fault circuit interrupters (GFCIs), even if connecting to building wiring.

2.04 Telephone: No telephone service is available for contractor use.

PART 3 MATERIALS AND LOCATIONS:

3.01 Project site is located at 45684 Landon Rd, Wellesley Island, NY 13640.

3.02 Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturers’ recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight and kept away from excessive heat. The contractor shall not store any highly flammable materials in the work area. Sufficient area for staging is available on site; storage areas will be pre-approved by the Contracting Officer.

3.03 The Contractor is required to comply with local VOC laws and regulations. All applicable Safety Data Sheets shall be available upon request.

PART 4 SCHEDULE OF WORK:

4.01 NOTIFICATION OF START AND COMPLETION OF WORK: The Contractor shall notify the Contracting Officer in writing five (5) business days in advance of the date he intends to commence work, and five (5) business days prior to the date that work will be ready for final inspection.

4.02 CONTINUITY OF FACILITIES OPERATION: Work shall be scheduled to minimize interference with the facility’s normal operations. Notify the Contracting Officer and the site contact 5 business days in advance of any shutdowns. Perform all on-site work between the hours of 8:00 AM and 5:00 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the Contracting Officer’s Representative and the Unit Commanding Officer.

PART 5 EXISTING CONDITIONS:

5.01 The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

5.02 The equipment that is installed shall match similar existing work if applicable. Structural members shall not be cut or altered, without authorization of the Contracting Officer. Work remaining in place that is damaged or defaced during this contract shall be restored to the condition existing at time of award of contract.

5.03 The Contractor is responsible for moving any furniture or equipment located in the building (except for equipment and/or paperwork that cannot be moved, in which case the Contractor shall provide adequate protection for such equipment before any preparation and painting). All moved items should be put back to their original locations as work is completed.

5.04 The Contractor shall coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work, including existing services, will be avoided and, within limits indicated, the maximum practical space for operation, repair, removal, and testing of equipment is provided. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so they do not interfere with the intended use of eyebolts and other lifting devices.

PART 6 SITE VISIT:

PART 7 LIABILITY TO THE CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the COR.

PART 8 INSPECTION AND ACCEPTANCE: The KO’s Point of Contact will accomplish inspection and acceptance of work.

PART 9 LABOR/CERTIFICATION REQUIREMENTS:

9.01 All personnel engaged in the contract activities specified herein must be licensed by the state, local authority, and/or the city local authority in those trades, crafts or professions that require licensing by such jurisdictions. The license must be of a grade or other level consistent with the requirement of the work being performed and/or as established by the above jurisdictions.

9.02 The Contractor shall have experience installing and configuring CCTV systems. The Contractor must be licensed to complete all work, where required, by local/state regulations within the State of New York. The Contractor shall provide proof of license where required by local/state regulations, and liability insurance.

PART 10 SAFETY:

10.01 The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions.

10.02 RECYCLING AND DISPOSAL OF REFUSE: Refuse, excess or waste materials resulting from construction operations shall become the property of the Contractor and shall be recycled and/or disposed of off Government property. All disposals shall be done in accordance with federal, state, and local laws and regulations.

10.03 REGIONAL MATERIALS: The contractor shall make all attempts to maximize the procurement of materials within a 500-mile radius of the project site.

10.04 During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards and any applicable NY laws or regulations. When the standards differ, the more restrictive standard shall apply. The contractor shall provide barriers, temporary fencing, trench covers, etc. wherever work could cause injury to workers, visitors, Coast Guard personnel, or dependents.

10.05 Unforeseen Hazardous Material: If, during the course of work, material is found that it may be hazardous to human health upon disturbance during construction operations, stop that portion of work and notify the Contracting Officer. Any planned HAZMAT that is necessary to complete the work shall have a Safety Data Sheet available if requested via the EPO.

10.06 Fall Protection: All construction activities shall comply with the fall protection requirements of CFR 1926 Subpart M and ANSI Z359. Submit a work plan if required under the submittal register.

10.07 Noise: Make the maximum use of "low-noise-emission products" as certified by EPA and described at 40 CFR Part 204. The Contractor is responsible for complying with all other federal, state, and local noise control laws and regulations.

PART 11 GOVERNMENT FACILITIES AND REGULATIONS:

PART 12 CONTRACTOR SECURITY REQUIREMENTS:

12.01 The Contractor shall provide a list of all on-site personnel, including sub-contractors (including second and third-tier subcontractors) and suppliers, to the Contracting Officer. The contractor shall update this list when changes occur. Contractor personnel not listed may be denied access to the Coast Guard facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard facility. Contractor personnel shall have photo identification at all times while working on Coast Guard facilities.

12.02 Contractor and delivery personnel may be required to present personal photo identification to gain access to a Coast Guard installation. If identification does not indicate United States citizenship, Coast Guard Security may require proof of the legal right to work in the United States. Contractor and delivery personnel also may be subjected to an immigration status and outstanding criminal warrants check.

12.03 Contractors shall provide the Contracting Officer's Technical Representative with 24 hours of advance notice of every delivery to the site (e.g., concrete, lumber, parts, etc.) and provide the company name, delivery person, and phone number of the firm(s) making deliveries. All vehicle access to government property requires vehicle registration and proof of liability insurance. Otherwise access to the Coast Guard facility may be denied.

PART 13 UNIT POINT OF CONTACT

13.01 The Unit Point of Contact will ensure that the Government’s technical objectives are met. To this end, the POC will provide necessary information, direction, coordination, etcetera, within the contractual work description. The POC is not authorized to change any of the terms and conditions of this contract, nor authorize any additional work beyond the scope of work originally contracted, Changes in the scope of work will be made by the Contracting Officer (KO), only by properly written modifications to the contract.

POC: MKC Luis Soto, Engineer Petty Officer U.S. Coast Guard Station Alexandria Bay luis.j.soto@uscg.mil (206)815-7251

PART 14: TECHNICAL REQUIREMENTS:

14.01 Equipment: The Contractor shall replace existing materials and components. Contractor shall provide all warranty information, brand name information, part numbers, etc. for proposed material. If materials being quoted are not manufactured in the United States, contractor shall provide the items country of Origin.

14.02 TRAINING: The Contractor shall provide user and administrator training to designated personnel with on-site familiarization training. Coordination and scheduling for the training shall be determined after contract award. Training shall cover the following topics:

A. Review and demonstrate the ability to program the entry gate operator.

B. Review maintenance and troubleshooting techniques on the new system.

C. General use and daily operation.

14.03 All measurements/locations are approximate and shall be verified by the Contractor. The Government will not be held responsible for any error or variation in any measurements or other data listed, nor will the Contractor, because of an error or variation in any measurement listed, be relieved of his responsibility to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government.

PART 15: WARRANTY AND SERVICE:

15.01 The Contractor shall guarantee that all installed parts; components, systems, and workmanship meet the specifications set forth in this document. Additionally, the Contractor must warranty all Contractor supplied components, workmanship and/or systems for a (minimum) period of 24 months from the date of Government acceptance.

15.02 Should any Contractor supplied part, component, workmanship, or system fail within that period of time, the Contractor shall immediately replace or repair that part, component, or system within 48 hours at no further cost to the Government.

END OF SECTION

image1.jpeg