SOW 675-103 - SOW Create Cardio Ctr Rev 13 July 2022.pdf

Scope of Work

Design – Bid - Build

Create Cardiovascular Center at Lake Nona

Project No. 675-103

July 13, 2022

Orlando VA Medical Center

13800 Veterans Way

Orlando, FL 32827

TABLE OF CONTENTS

I. TECHNICAL SERVICESS

SCOPE OF WORK:

PROJECT OVERVIEW:

SPECIFIC PROJECT REQUIREMENTS:

II. SCHEDULING, PHASING AND WORKING HOURS

III. GOVERNMENT FURNISHED INFORMATION

IV. RESOURCES

V. DESIGN AND DOCUMENT REQUIREMENTS

GENERAL:

SUBMISSION & DESIGN REVIEW MEETINGS:

SUBMISSION POLICY:

ELECTRONIC MEDIA:

PROFESSIONAL LICENSING:

CONSTRUCTION DOCUMENTS:

VI. REQUIREMENTS FOR DRAWINGS, SPECIFICATIONS & COST ESTIMATES

FEATURES

GENERAL

ARCHITECTURAL DRAWINGS

STRUCTURAL DRAWINGS

FIRE PROTECTION DRAWINGS

PLUMBING DRAWINGS

MECHANICAL DRAWINGS:

ELECTRICAL DRAWINGS:

ASBESTOS ABATEMENT DRAWINGS:

SPECIFICATIONS:

COST DATA:

VII. COMPLETION OF CONSTRUCTION DOCUMENTS

GENERAL

VIII. QUALITY ASSURANCE / QUALITY CONTROL

GENERAL:

IX: CONSTRUCTION PERIOD SERVICES AND CONTRACT COMPLETION

DURATION OF CONSTRUCTION PERIOD SERVICES AND AUTHORITY

PRE-CONSTRUCTION MEETING

SITE VISITS

CONTRACTOR PARTIAL PAYMENTS

DISPUTES, INTERPRETATIONS AND CLARIFICATIONS:

SUBMITTAL APPROVA AND RFI

CHANGE ORDERS

INSPECTIONS AND TESTING

REVIEW OF DOCUMENTS AND WORK ACCEPTANCE

POST-CONSTRUTION SERVICES

I. TECHNICAL SERVICES:

A. Scope of Work:

1. The Orlando VA Medical Center is seeking professional design services from an

Architectural/Engineering (A/E) firm to develop and furnish Construction Documents and perform Construction Period Services for this project titled: Create

Cardiovascular Center at Lake Nona, Project No. 675-103. Construction document tasks will include, but will not be limited to, preparation and/or performance of reports, specifications, renderings, working drawings, site visits/investigations, meetings and meeting minutes, staff interviews, phasing, cost estimates, and other related information and services. The A/E shall furnish technical services for schematic design, design development and construction documents.

B. Project Overview:

1. This project will expand the first-floor hospital east wing at the Lake Nona Campus and renovate approximately 19,000 SF of adjacent space. The expansion will add approximately 7,000 SF of clinical space and 7,000 SF of interstitial space. The expanded footprint and renovations will allow for the expansion of specialty care space in the form of a cardiovascular center.

Design will include the following items and program areas:

• Outpatient Clinic o Twelve (12) standard exam rooms o One (1) treatment room o Patient check-in area large enough to accommodate clinic traffic and patients coming for outpatient procedures

• Invasive Area o Two (2) catheterization laboratories o One (1) CT scan room o Eight (8) bed recovery room o One (1) Transesophageal echo and cardioversion room

• Non-Invasive Area o Six (6) echocardiogram rooms o One (1) Holter monitor room o One (1) ECG room o One (1) stress test room o One (1) device clinic room for PACS system computers and monitors

• Ancillary Rooms o Supply rooms for Non-Invasive and Invasive consumables o Locker room/Break room o Conference room with AV equipment o Echo Supervisor office o Chief of Cardiology office o Non-Invasive Lead office o Invasive Lead office o Cardiology Nurse Manager office o Two (2) Cardiovascular Pharmacist offices o Biomed workshop o Office space for 20 Case Managers and providers

The design should include three (3) different charrettes to be approved by leadership prior to proceeding to the 25% construction documents. This expansion will follow the existing VA design guide cardiovascular laboratory service dated 11/29/2011 and VA

Imaging service design guide dated 9/1/2020.

2. This project be accordance with the VA current design criteria, PACT Space Module

Design Guide, input from the VA staff, and other references and requirements mentioned on this scope of work.

3. Design work to include all required work to complete the expansion of primary care clinic, interstitial space, mechanical space, and any required work (impact) in the adjacent social work and education spaces. Most design, especially the exterior, shall be designed to match existing architectural features of the building/facility.

a) Architectural: The design guidelines as listed below are to be followed. The

Cardiovascular Laboratory service at Lake Nona space is to be more contemporary in terms of finishes as well as layout and workflow. Architectural scope is to include layout and detailing of the new space as required for new construction.

b) Interior Design: The finishes are to be per VA Room, Finishes, Door & Hardware

Schedule (PG 18-14), VA Interior Design Manual and the Orlando VA Medical

Center Environmental Management Services Interior Designer established standards. The VA Interior Designer will perform all interior color and material selections from the Architect’s recommended items. The A/E will coordinate all interior selections with the VA interior design staff.

c) Mechanical: Mechanical work shall provide a complete energy efficient system with all new mechanical equipment, duct work, piping, controls, diagrams, one-line diagrams and all other relevant information to provide a complete functional and appropriate system.

d) Electrical: Electrical systems shall include lighting, power, emergency power in accordance with NFPA 99, fire alarm, telecommunications, CCTV, access control and nurse call systems.

C. Specific Project Requirements:

1. Tasks shall consist of but not be limited to Design Period and Construction Period

Services for the Create Cardiovascular Center at Lake Nona project.

Architect/Engineer shall provide all necessary design services required to ensure that the general intention of the Government is fully satisfied.

2. Working drawings and specifications shall be completed in every respect, inclusive of all engineering disciplines with all pertinent information necessary to secure a contract award via competitive bidding or negotiated contract without complications.

Working drawings and cost estimate prepared by the A/E shall have consistent relationship and shall have separate breakout of deductive alternates. Working drawings shall facilitate ease in contractor’s cost proposal and evaluation of cost proposal by VA Engineering.

3. The A/E shall design the project in such a manner that the base bid shall include the sum (total) of the work. However, there must be deducting alternate bid items. The deducting alternative bid items shall have a goal of equaling 10% of the proposed construction budget. The resulting project must still be a viable project if all alternatives are deducted from the construction project. No matter which option is selected, the hospital must continue to function during construction.

4. Drawings and specifications shall be stamped by registered Architect and/or

Engineering disciplines involved in this work, excluding none.

5. Architect/Engineer shall be responsive to the VA, be the advisor to the Government, work in Government’s interest, and fully satisfy the design criteria as set forth by the

VA.

6. Construction Cost Limitation (CCL) is between $10,000,000 and $20,000,000. In the event the project is increased as approved by the Contracting Officer, A/E fees shall all be increased via negotiated supplemental agreement.

II. SCHEDULING, PHASING, AND WORKING HOURS:

A. Design:

All design related work (e.g. site visit, meeting, etc.) at the VA facility MUST be coordinated with the project’s COR. All work shall be performed during normal business hours (7:00 am to 5:00 pm, Monday through Friday). All requests for work after normal business hours (Weekends, Holidays, Evenings and Nights) must be requested by the A/E contractor at least 7 calendar days in advance.

B. Construction:

All work hours MUST be coordinated with the project’s COR. All work involving disturbance to the hospital (patients and staff) shall be performed during Weekends, Holidays, Evenings and Nights (WHEN) hours so as not to interfere with normal Hospital functions. However, some tasks may be conducive to work being completed DURING normal business hours (7:00 am to 5:00 pm, Monday through Friday). All requests for work during normal business hours must be requested by the Contractor at least 14 calendar days in advance. Additionally, construction shall be performed (scheduled and phased) to ensure that exterior egress/ingress areas are completely operational by normal business hours the following workday.

III. GOVERNMENT FURNISHED INFORMATION:

A. All available record drawings may be provided upon request to the Design Contractor.

They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files.

All information in the files shall be independently verified. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer

Aided Design and Drafting (CADD) drawing files.

IV. RESOURCES:

A. All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction and design standards. VA standards can be found on the World

Wide Web at https://www.cfm.va.gov/TIL/. VA publications and standards shall include but not be limited to:

1. PACT Space Module design guide (latest edition)

2. Office of Construction & Facilities Management Site Map:

http://www.cfm.va.gov/sitemap.asp

3. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

a) Master Construction Specifications Index (PG-18-1)

b) VHA Program Guide (PG-18-3 Design and Construction Procedures)

c) National CAD Standards (PG-18-4)

d) Equipment Guide (PG-18-5)

e) Equipment Inspection Manual (Program Guide 7610.2)

f) Equipment Reference Manual (PG-18-6)

g) Space and Facility Planning (PG-18-9)

h) Design Manuals (PG-18-10)

i) Design Guides (PG-18-12)

j) Accessibility (PG-18-13)

k) Room Finishes, Door and Hardware Schedule (PG-18-14)

l) A/E Submission Instructions (PG-18-15)

m) A/E Design Submission Requirements (PG-18-15)

n) Environmental Compliance Manual (PG-18-17)

o) Design Alerts

p) Quality Alerts

q) VA Signage Design Guide

r) Fire Protection Design Manual – Fourth Edition

s) Cost Estimating

t) Physical Security Design Manuals for VA Facilities – Mission Critical Facilities

u) Physical Security and Resiliency Design Manual

v) Sustainable Design and Energy Reduction Manual

4. TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp

5. Department of Veterans Affair Mechanical Design Manual https://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/sitemap.asp http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/til/spec.asp

B. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

1. VA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.va.gov.TIL/

2. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

3. Whole Building Commissioning Process Manual https://www.cfm.va.gov/til/Cx-

RCx/CxManual.PDF

4. Construction Infection Control Risk Assessment Memorandum

C. Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

1. American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual

(ASHRAE)

2. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

3. OSHA Rules and Regulations

4. International Building Code (ICC) latest edition

5. Life Safety Code (NFPA 101) latest edition

6. The Joint Commission (TJC) Accreditation manual (latest edition)

D. Applicable sections of the VA Master Construction Specifications will be prepared by the

Architect/Engineer, including all the necessary adaptations.

E. Particular attention is called to CD4, Symbol Identification of Contract Drawings.

F. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual

(previously List of Equipment Symbols, H-08-6).

G. Standard Drawing Details, Handbook H-08-4, shall be utilized to the greatest extent practicable.

H. Cost estimates shall be developed in strict conformance with VA’s Manual for

Preparation of Cost Estimates for Hospital Projects (May 1, 1996).

I. Guidelines for Design and Construction of Hospitals and Health Care Facilities, Latest

Edition, published by The American Institute of Architects.

V. DESIGN AND DOCUMENT REQUIREMENTS:

A. General

1. It shall be noted that meetings beyond those specified in this document shall be kept at a minimum but will be required to correct unsatisfactory construction document development or unsatisfactory progress.

2. An appropriate orientation by the VA will be provided to Architect/Engineer. Design

Criteria for the project shall be discussed jointly between VA and Architect/Engineer, with Architect/Engineer considered the expert in this design.

http://www.cfm.va.gov/index.asp http://cfm.va.gov.til/ http://www1.va.gov/vasafety/ https://www.cfm.va.gov/til/Cx-RCx/CxManual.PDF https://www.cfm.va.gov/til/Cx-RCx/CxManual.PDF http://www.nfpa.org/

3. A/E Responsibility: The A/E shall be responsible for the professional quality and technical accuracy of all of the documents the A/E prepares. A/E shall design to the budget.

4. Design Presentation/Review Meeting: A/E shall coordinate the scheduling of all required meetings with the COR, present each submittal (design review) and provide meeting minutes to the VA for approval and distribution within 5 calendar days, after conclusion of each review meeting, for review and approval.

5. A/E shall participate in multiple presentation meeting with the Contracting Officer, Project Engineer, Chief Project Engineer, Operations Chief, Executive Management and other VA personnel in the presentation of schematic, design development, and construction documents. A/E shall provide and present key points relating to system installation (e.g. location of units, down time and impact on facilities and programs, prime time concerns, environmental conditions, phasing, time period per phase etc.), as applicable and appropriate. Special emphasis shall be placed on finishes, lighting and associated controls and HVAC re-design.

6. The VA, during Architect/Engineer Design Review Submissions, will evaluate progress toward completion of Construction Documents. Partial payments for

Technical Services provided by A/E, if any, initially will be based on Construction

Document completion percentages and later the progress of Construction Period

Service work. The A/E shall fully prepare construction documents for submission and stages of submission shall be as herein stated.

7. Record construction drawings of affected building/area are available in the files of the

Engineering office for Architect/Engineer review. The drawings are not expected to be accurate in all respects, and the Architect/Engineer is to verify all existing conditions related to this project by field investigation. Architect/Engineer shall perform all field investigations required to produce accurate Construction Documents.

Architect/Engineer may file a request for copies of drawings for reproduction at the government’s expense. Request for drawing copies shall be reasonable and shall relate directly to the needs of this project.

8. Sustainable Design: USGBC LEED Silver Rating and EPA “Designed to Earn

Energy Star”. The A/E shall take appropriate actions and incorporate features in the design and construction and shall be able to achieve a USGBC Leadership in Energy and Environmental Design (LEED) “Silver” rating but NOT be submitted to the US

Green Building Council (USGBC) for certification. In addition, design and construction must meet the Environmental Protection Agency (EPA) “Designed to

Earn Energy Star” program requirements. The building shall be able to attain a LEED

Silver certification. The A/E shall refer to VA Directive 0056, Sustainable Buildings

Program for additional information and guidance in implementing sustainability and energy efficiency measures into the design and construction.

B. Submission & Design Review Meetings:

1. There will be one submission of preliminary Construction Documents, (25% completion) and four submissions for working drawings and other construction documents (50%, 75%, 95% & 100%/Final) completion stages. The completed

Construction Document package will consist of a complete package and shall fully satisfy the conditions and intent of the VA.

2. Design Review Meetings (face-to-face) between the VA and Architect/Engineer are required at each submission stage before proceeding to successive stages. Design review Meeting shall be scheduled by the A/E no later than 7 calendar days after each design submittal. If design is progressing as expected by the VA, it is probable that a design review meeting can be waived by the VA.

3. Additional Design Review Meetings and/or document submissions beyond the stated submissions and meetings above, will be required if the VA determines that predetermined submission completion percentages are unmet. Additional submissions beyond the final 100% completion submission will be required if the VA intent is not met at the 100% completion stage. Final acceptance of 100% working drawings by the VA shall be by formal written notice only.

4. In each submission, the Architect/Engineer shall resubmit the material specified in the prior submission, revised according to the comments made by the VA at the prior review.

SPECIAL NOTE: Submissions must be approved in writing by the CO/Engineering

Services before starting the next working drawings.

6. All Construction Documents shall be furnished with standard British quantities of length, area, volume, and/or weights indicated (drawings, cost estimates, etc.).

C. Submission Policy:

1. The Architect/Engineer shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at (25%), (50%), (75%), (95%) and (100%) completion stages. The (95%) review submission packages will incorporate the final review comments from the (75%) review. If any package is not complete for the required stage, a post review may be required, the cost of which will be borne by the

Architect/Engineer Team. The (100%) set of drawings will be the final set of drawings that will be used for construction and stamped by engineer and architect of record.

4. The following schedule shall be closely adhered to by the Architect/Engineer. The VA may alter schedule at their discretion.

a. 25% Submission – Due 30 calendar days from “Notice to Proceed” date.

b. VA Review 25% - 14 calendar days from date of A/E submission package.

c. 50% Submission – Due 30 calendar days from VA’s review and package return date.

d. VA Review 50% - 14 calendar days from date of A/E submission package.

e. 75% Submission – Due 30 calendar days from VA’s review and package return date.

f. VA Review 75% - 14 calendar days from date of A/E submission package.

g. 95% Submission - Due 30 calendar days from VA’s review and package return date.

h. VA Review 95% - 14 calendar days from date of A/E submission package.

i. Final 100% Submission - Due 30 calendar days from VA’s review and package return date.

j. Total Calendar Days: 206 days

5. Each review submission package shall include 2 hard copy sets and 2 CD-ROM’s (1 set of PDF files & 1 set of AutoCAD Drawings). The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project COR, the VA C.O. and others as determined to be appropriate by the VA Project Manager/COR.

6. Deliver with each submission, two (2) sets of binder bound Specifications, and/or other reports. Outside of binder shall have prominently posed title with date of submission and submission stage (e.g. 25%, 100%, or Final Submission).

7. Also, as a part of each submission, Architect/Engineer shall submit a report entitled

BASIS FOR DESIGN. Report shall be bound and identified as above and fully indexed. As a minimum this report will describe:

a. Design considerations and approach.

b. Installation/Construction off-hour/Prime-time expectations.

c. Spec sheets and brochures of materials, Equipment, fixtures and other planned for use (These must be approved by VA prior to the completion of the construction documents).

d. Calculations

e. List of shop drawing requirements and;

f. Other relevant information.

8. Coordination of the review meeting schedules will be the responsibility of the VA

Project Manager/COR (for the VA) and the Architect/Engineer Team Project Manager

(for the A/E Team). Review meeting shall be held no later than 7 days after each design submittal.

D. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2020 or backward compatible format. The date block of the title sheet drawing shall reflect the date of the submission. Title sheet shall also indicate submission stage (except working drawings).

2. The drawings included will be available to the A/E team in electronic format in

AutoCAD version 2020 or PDF format for use in preparing the construction drawings if possible. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the Architect

Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CAD drawing files.

3. Design review submission specifications, final Construction Document submission specifications and other 8 1/2 by 11 formatted materials will be executed in electronic format Microsoft Word.

4. The specifications included shall be available to the A/E team in electronic format in

Microsoft Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the

Architect/Engineer’s knowledge, the CAD version 2020 drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The designer shall independently verify all information in the files and shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.

5. The construction record drawings shall be completed in at least AutoCAD version 2020 or backwards compatible format. Designer/contractor will submit an AUTOCAD copy

(as build drawings) after the completion of the project and before close out to the VA for engineering records and update tracking purposes.

6. Construction shop drawings are not required to be completed in AutoCAD.

E. Professional Licensing:

1. The Architect/Engineer who prepares the construction documents shall be a professional architect or engineer licensed in the state in which the design work is completed.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the

Architect of Record. The Architect/Engineer shall certify compliance with the VA RFP and all applicable codes.

F. Construction Documents:

1. The final construction document submission package will be submitted by the A/E team for approval by the VA after completion of the 100% review cycle for the final package to be submitted by the A/E team. The VA will have 10 days to take approval action.

2. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package will incorporate all VA supplied comments from the earlier 25%, 50%, 75%, and 95% submission package reviews and will comply with the VA requirements.

4. If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the A/E Team.

5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

VI: REQUIREMENTS FOR DRAWINGS, SPECIFICATIONS & COST ESTIMATES

RECODS MANAGMENT LANGUAGE FOR CONTRACT

A. Features:

1. The Fundamental style, technique and fashion of Architect/Engineer's drawings and specification comply with VA standards and publications indicated herein. The

Architect/Engineer shall perform field inspections and review as built documents and inspect record drawings before proceeding with 25% preliminary submission.

2. At each submission (except final submission), the A/E shall date all material and present the designs on VA standard size drawings that are appropriately labeled, "SCHEMATIC SUBMISSION", “DESIGN DEVELOPMENT SUBMISSION”, OR

“CONSTRUCTION DOCUMENT SUBMISSION”, in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review. Final submission shall not have any such designation. Dates of submission shall be shown accurately on submitted documents.

3. Place the seal of the Registered Architect, and Professional Engineer responsible for the design in the VAMC signature block.

B. General

1. Drawings shall be drawn to scale. The Project Engineer shall approve scale of plan drawings. All details and elevations shall be drawn to scale (unless otherwise approved). Scale of elevations and details shall be based upon VA and industry standards (unless otherwise approved).

2. Details shall be drawn scaled and with sufficient detail to allow the contractor to make the necessary take-offs and to achieve accurate cost data. Drawing backgrounds shall be new and shall not be reproductions of existing VA drawings except through written permission from the VA Contracting Officer or delegate.

3. Specifications shall be based on VA Standard Construction Specifications and modified by Architect/Engineer as necessary due to design considerations.

Specifications shall include all relevant sections and articles, and shall incorporate

Architect/Engineer generated sections when necessary. Specifications shall follow

CSI format.

C. Architectural Drawings

1. Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

2. In addition to the above requirements, provide or perform the following items consider special an additional to the attachment:

a) Specification of Architectural Systems, equipment, equipment rigging, placement and securing criteria.

b) VA furnished VA installed (VV), VA furnished Contractor installed (VC) and

Contractor furnished Contractor installed (CC) equipment shall be clearly delineated on drawings in Schedule format.

c) Provide Phasing Plan as required.

3. Provide Structural calculations with Engineer certification of all elements hung from ceiling exceeding 40-lbs or 25-lbs when hung from wall system.

D. Structural Drawings:

1. Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

E. Fire Protection Drawings:

1. Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

F. Plumbing Drawings:

1. Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

G. Mechanical Drawings:

1. HVAC drawings including floor and roof plans, isometric diagrams, one-line diagrams, flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

H. Electrical Drawings:

1. Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, and other systems), block diagrams, flow diagrams, one-line diagrams, connection diagrams, panel schedules, circuitry, equipment schedules, light fixture schedules calculations and details.

I. Asbestos Abatement Drawings:

1. Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method.

J. Specifications:

1. Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA requirements. The specification submitted for review shall include:

a) The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

b) Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA documents.

c) The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the project’s requirements.

d) Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method.

K. Cost Data:

1. Submit cost estimates at each submission of drawings and specifications. Cost data shall conform with VA form number 10-6238.

2. Each submission shall contain a certification that the quantities have been checked and found to be correct.

3. All estimates shall be based on the most up-to-date working drawing available and shall be current as of the date of submission.

4. Cost will include insurance, taxes, and applicable sub-contractor's mark-up.

5. Use wage rates that reflect current wages at the time the estimate is submitted. Use union labor units as appropriate.

6. Estimate taxes and insurance on labor, such as: public liability, property damage, workmen's compensation, bodily injury, Federal Insurance Contribution Act, Social security, Federal and State unemployment, Compensation as an average cost experience for each trade.

7. Price material at the contractor's buying level. Sales Tax, when applicable, will be added to material costs. Compute insurance and taxes on labor.

8. Because overhead and profit will vary with trade, size of project, and competition;

estimates should reflect an appropriate percentage of each of these items after the labor and material costs have been totaled for each item.

9. Escalation as of time of award shall be shown as a line item.

a) Show costs for the applicable major numerical headings.

b) Show sub-items of major numerical headings if available.

c) Show sub-contractor's overhead and profit.

d) Show total Cost Data cost.

10. Provide Data Sheets indicating unit cost, quantity and total cost for both material and labor cost.

11. Provide a separate cost data for each bid alternate.

. Records Management Language for Contracts (NARA)

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36

CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the

Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the

Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by

Government and Agency guidance for protecting sensitive and proprietary information.

VII: COMPLETION OF CONSTRUCTION DOCUMENTS

A. General:

1. Construction Documents and other related documents shall be complete, fully coordinated and ready for construction.

2. The Architect/Engineer shall deliver the original working drawings to the VA

Contracting Officer for signature after review and written approval of the previous review material. The working drawings shall bear the seal of the Registered Architect and Professional Engineers responsible for the design.

3. The A/E shall review the Contractor's requests for information and cost proposals for construction change orders when requested by the COR. The A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Request for Proposals for anticipated changes.

4. Prior to reproduction for issue for A/E, the Architect/Engineer shall make all changes to the working drawings, calculations and specifications identified during the previous design review meetings. A/E shall also deliver corrected drawings on CD in

AutoCAD format version 2020 or earlier and in PDF format.

5. In three ring binder(s), assemble completed and VA Approved computations and engineering data including BASIS OF DESIGN, systems narratives, spec sheet and brochures of equipment selections, and systems calculations. Provide a separate volume or divided sections for each discipline with an index and numbered pages.

Outside cover of volumes shall be clearly identified with permanent, large, and prominently posed lettering. Include date on all volumes.

6. Submit original hardcopy and two (2) photocopies of edited and VA approved specification with sections originated by the Architect/Engineer fully incorporated.

Deliver also specifications on CD in MS Word format.

7. Submit original hardcopy Cost Estimate and (2) photocopies. Submit Cost Estimate on CD in Excel format.

VIII: QUALITY ASSURANCE/QUALITY CONTROL:

A. General:

1. To reduce design errors and omissions, the A/E team shall develop and execute a

QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

2. The A/E Team will submit a detailed QA/QC plan within 14 calendar days of NTP describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the A/E Team member responsible for

QA/QC.

3. Upon its completion each task shall be initialed and dated by the responsible A/E Team member.

4. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

IX: CONSTRUCTION PERIOD SERVICES AND CONTRACT COMPLETION

Duration of Construction Period Services (Optional Line Item)

1. The Architect/Engineer's responsibility to be responsive to the VA and provide Basic

Services during the Construction Period Services Phase of this Project commences with the completion and acceptance of the working drawings by the VA and terminates after VA certifies, to A/E, full acceptance of all Construction/Installation related Work (hereinafter Work).

2. The A/E shall serve the government in an advisory capacity only. The A/E shall not provide administration of the construction contract. The A/E shall act in an advisory and consultant capacity to the Contracting Officer. He shall not be the representative of the Contracting Officer at review meetings or on the construction site and shall make no such representation to the Construction Contractor(s) without the specific written approval of the Contracting Officer. The A/E shall have no authority to approve any construction means or methods of work of the Construction Contractor.

The A/E shall not be responsible for or have control or charge over the acts or omissions of the Resident Engineer or Contractor, Sub-contractors, or any of their agents or employees, or any other persons performing any of the work and shall not be responsible for the failure of any of them to carry out the work in accordance with the Construction Documents.

3. All work and actions shall be approved by the VA Contracting Officer and the VA

Contracting Officer shall be the final authority and decisions of the VA Contraction

Officer shall be final and unquestioned.

B. Pre-Construction Meeting

The Architect/Engineer shall participate in the pre-construction meeting with the VA and Contractor. A/E shall be prepared to respond to the VA and

Contractor’s concerns, and shall provide overview of the design.

C. Site Vests

1. During Construction Period Services, the Architect/Engineer shall visit the job site at bi-weekly intervals or as appropriate to the stage of construction or as otherwise agreed to with the VA in writing, to become generally familiar with the progress and quality of the Work completed, and to determine in general if the Work is being performed in a manner indicating that the Work, when completed, will be in accordance with the working drawings. Architect/Engineer site visits shall correspond to the weekly construction meetings and A/E shall participate in these meetings.

2. Site Visits do not include visits for Inspections and/or Acceptance Testing. In addition, Site Visits shall be coordinated with and by the VA and shall satisfy VA’s needs.

3. The Architect/Engineer shall not be required to make exhaustive or continuous on-site observations, but shall keep the VA informed of the Contractor's appropriate use of materials, installation acceptability and quality of the Work and shall endeavor to guard the VA against defects and deficiencies in such Work.

4. The Architect/Engineer shall always have access to the Work during Construction

Period Services by coordinating with the VA Project Engineer, wherever Work is in preparation or progress.

E. Contractor Partial Payments

1. Based on the Architect/Engineer's observations and evaluations of the A/E’s

Applications for Payment, the Architect/Engineer shall assist the VA in determining the amounts due the Contractor for subject part of the Project and shall certify such amounts to the VA in writing.

F. Disputes, interpretations and Clarifications

1. Upon written request from the VA, the Architect/Engineer shall furnish to the VA, with reasonable promptness, in writing or in the form of drawings, interpretations of the Contract Documents prepared by the Architect/Engineer, if, in the opinion of the

VA, such interpretations are necessary for the proper execution or progress of the work.

2. The Architect/Engineer shall within a reasonable time render written recommendations on claims, disputes and other matters in question between the VA and Contractor relating to the execution or progress of Contractor's Work as provided by the Contract Documents.

3. The Architect/Engineer shall assist the VA in determining whether the VA shall reject

Contractor's Work which does not conform to the Contract Documents or whether additional inspection or testing is required.

G. Submittal Approval and RFI

1. The Architect/Engineer shall review, approve, and/or take other appropriate action upon and forward to the VA for final disposition (contractor's Submittals such as

Shop Drawings, Product Data and Samples) within 10 calendar days.

2. Architect/Engineer shall review and answer all RFI’s related to the design within 10 calendar days and review all submittals for the project within 10 calendar days. The

A/E shall review and approve the acceptance testing results provided by the

Contractor on behalf of the VA for all building and utility systems.

H. Change Orders

1. The Architect/Engineer shall assist the VA in preparing Change Orders for the VA's approval and execution in accordance with the Contract Documents, including those pursuant to minor Construction Change Directives by the VA. The A/E firm shall review all cost estimates for all Contractor change orders and shall review all change order requests. The VA reserves the right for final approval / disapproval. Such change order shall be processed, developed and resolved by the A/E without additional technical services cost to the VA.

2. Architect/Engineer may recommend to the VA minor changes in the Scope of

Construction/Installation Work not involving an adjustment in the Contract Sum and/or extension of the Contract Time which are not inconsistent with the intent of the Contract Documents.

3. Architect/Engineer shall modify Contract Documents or submit new Contract

Documents as required by the VA to allow full documentation, resolution and accurate pricing of Change Orders without additional technical services cost to the government.

4. Architect/Engineer shall participate in special meetings as deemed necessary by the

VA to resolve critical disagreements or conflicts, without additional technical services cost to the VA.

I. Inspections and Testing

1. Architect/Engineer shall assist the VA in conducting Testing and Inspections, to determine the date or dates of Substantial Completion and the date of Final

Completion.

2. Architect/Engineer shall be present during one (1) Pre-Final inspection and one (1)

Final inspection of Work and shall generate Punch List and forward List to the VA with explanations of found deficiencies and/or omissions in Work, and recommended correctives.

3. Architect/Engineer shall review and approve, or take other appropriate action on test reports and Punch List of items to be completed or corrected by the Contractor.

Architect/Engineer shall approve or disapprove test reports and forward findings to the

VA for final disposition. Architect/Engineer shall forward approved inspection and testing document or lists to the VA for final disposition.

J. Review of Documents and Work Acceptance

1. The Architect/Engineer shall assist the VA in review of and recommend to the VA acceptance or rejection of records, certificates or written warranties and related documents required by the Contract Documents and assembled by the Contractor.

2. On closeout of Construction Period Services, the Architect/Engineer shall issue to the

VA an official Certificate of Approval and Acceptance of the Contractor’s Work.

Architect/Engineer shall certify that the Contract Document requirements and intent have been satisfied, workmanship is professional and at an acceptable level, submittals and other Contractor supplied Documents as required in Contract Documents are in order and stand approved, and that full payment of the Contractor is warranted.

However, the Government's final acceptance of the Work is at the discretion of the VA and shall be authorized in writing by the VA Contracting Officer only.

3. AS-BUILT: A/E shall prepare and submit AS-BUILT drawings as developed from

Contractor’s red-lined as-built. Drawings shall be submitted in AutoCAD 2020 (or earlier) format and shall reflect the actual as-built conditions. Stamp drawing in large red bold letters “AS-BUILT” in lower right-hand corner of all drawings. Drawings shall be submitted on full size vellum, consistent with previous requirements herein.

K. Post-Construction Services

1. For a period of one (1) year after final payment, the A/E shall be obligated to furnish advisory or consulting services which are normal to such a professional contract and necessary to assure the proper functioning of elements of the A/E design. He shall render any additional services relating to the project as directed in writing by the

Contracting Officer. The A/E's additional compensation for these services will be determined by negotiation. He shall submit a detailed breakdown of his proposal for the additional services on the format established by VA.

Attachments:

SOW Attachment 1 - PG-18-15 Volume C - AE Submission Instructions for Minor and NRM

SOW Attachment 2 - Specification 01 32 16.01 “Architectural and Engineering CPM Schedules”

SOW Attachment 3 - OI&T Infrastructure Standard for Telecommunications Spaces

SOW Attachment 4 - 675-103 Drawing Create Cardiovascular Center and LN

SOW Attachment 5 - AUSH Visitation Memo

SOW Attachment 6 - VHA Supplemental Contract Requirements for Combatting COVID-19