SOW - 5 CONS Desk Refresh.pdf

STATEMENT OF WORK (SOW)

5th Contracting Squadron (5 CONS) Office Furniture Refresh

Minot Air Force Base (AFB), North Dakota (ND) September 24, 2026

1.0 SCOPE OF WORK

This Statement of Work (SOW) defines the requirements for the purchase, transportation, inside delivery, and full turnkey installation of commercial-grade office furniture for the 5th Contracting Squadron (5 CONS) at Minot AFB, ND.

The Contractor must provide all management, furniture components, hardware, tools, materials, transportation, and labor necessary to deliver, stage, unbox, assemble, level, place, and inspect the required furniture items into a fully functional and ready-to-use administrative workspace.

1.1 Facility Characteristics: The installation facility is a single-story building with no dedicated loading dock. Inside delivery must be accomplished through standard exterior entry doorways.

1.2 Removal of Existing Furniture NOT Included: Removal, tear-down, and disposal of existing government office furniture is not included in this requirement. The Government will clear designated workstation footprints prior to the agreed installation date. The Contractor’s scope is confined exclusively to new furniture delivery, assembly, placement, and packaging debris removal.

1.3 Brand Name or Equal Acquisition: This requirement is conducted on a Brand Name or Equal basis. Specified manufacturer product lines (Global Furniture Group) establish the baseline standard of quality, style, architectural aesthetic, ergonomics, and physical durability. Quoted items must meet or exceed the minimum essential physical characteristics detailed in Section 2.2.

2.0 TECHNICAL SPECIFICATIONS & MINIMUM ESSENTIAL PHYSICAL CHARACTERISTICS

2.1 Aesthetic and Finish Harmonization

To ensure visual cohesion across designated functional areas, products within each respective Finish Group must match in color, texture, and hardware trim. Finish groups are independent; cross-matching between groups is not required.

2.1.1 Finish Group A — Senior Enlisted Leader (SEL) Office (CLIN 0001):

• Worksurfaces: Premium commercial-grade thermally fused laminate (TFL) or high-pressure laminate (HPL) with durable PVC edge banding in a textured dark executive wood grain (Basis of Design: Global "Asian Night" or equal).

• Frame & Structural Metal: Heavy-duty powder-coated steel finish in Black.

2.1.2 Finish Group B — Director of Business Operations (DBO) Executive Suite (CLINs 0002A/0003A or 0002B/0003B):

• Option 1 (Laminate): Premium high-pressure laminate in a rich dark executive wood grain (e.g., Dark Cherry, Quartered Mahogany, or equal).

• Option 2 (Wood Veneer): Genuine hardwood veneer with multi-step protective lacquer finish in a dark executive wood tone (e.g., Cherry, Mahogany, or Walnut).

• Modesty Panels: Must perfectly match the material and finish of the selected desk shell (laminate-to-laminate or veneer-to-veneer).

• Hardware (Handles/Pulls): Brushed Nickel or Matte Black.

2.1.3 Finish Group C — Workstations & Shared Areas (CLINs 0004 through 0008):

• Worksurfaces: Commercial-grade high-performance laminate in a contemporary dark-wood or gray-tone finish (e.g., Asian Night, Charcoal, Tuxedo, or equal). All workstations, mobile pedestals, conference tables, and utility tables must share the identical surface laminate.

• Frame & Base Metal: Heavy-duty powder-coated steel finish in Black.

• Surface-Mounted Acoustic Privacy Screens: Surface-mounted, commercial-grade tackable acoustic PET felt or fabric in a neutral charcoal or slate gray coordinating with the frame and top, secured via low-profile flush-mount metal brackets matching the frame finish.

2.2 Schedule of Supplies / Kit of Parts

The contractor must supply the items detailed below. Note on DBO Executive Office: CLIN pairs (0002 + 0003) and (0004 + 0005) represent mutually exclusive options. The Government is requesting quotes for both options; however, will award either Option 1 (Laminate) OR Option 2 (Wood Veneer) at time of award, not both.

CLIN Group Item Description, Baseline Model, & Minimum Essential Physical Characteristics

QTY

0001 A Ergonomic L-Shaped Adjustable Workstation (Global Zira / Foli Base or Equal)

• L-shaped sit-to-stand executive workstation with right-hand return configuration.

• Primary Ergonomic Depth Requirement: Primary worksurface depth must be no less than 34 inches from front to back to provide adequate focal viewing distance for multi-monitor setups.

• Overall footprint dimensions: Nominal 70"W x 87"D (Main

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desk approx. 70"W x 35"D; Return worksurface approx. 52"W x 23"D).

• Base: 3-leg, triple-motor electric height-adjustable base with digital LED handset, height readout, and minimum 3 memory presets; travel range approx. 23" to 48".

• Included Storage: One (1) matching under-desk mobile locking Box/File pedestal (~16"W x 19"D x 22"H) on casters.

• Included Accessory: One (1) slim under-desk center pencil drawer (black).

(DBO

Option 1)

B Executive Desk Shell — High-Pressure Laminate (Global Zira or Equal)

• Fixed-height executive desk shell, nominal dimensions 72"W x 36"D (± 2").

• Finished worksurface height: Standard commercial 29.5" to 30.5".

• Mandatory Knee-Well Clearance: Minimum 28.0 inches of completely unobstructed vertical clearance from finished floor to the underside of the worksurface.

• Explicit Exclusion: Open knee-well design. Must NOT have a center pencil drawer, central keyboard tray, or low-hanging structural aprons/crossbeams intruding below the 28.0" clearance plane.

• Mandatory Modesty Panel: Integrated, full-depth recessed modesty panel constructed of the identical laminate material and finish as the desk shell to ensure visual privacy without mismatched materials.

1 EA

(DBO

Option 1)

B Executive Mobile Pedestals — Laminate (Global Zira or Equal)

• Set of two (2) standalone mobile locking pedestals with Box/File drawer configuration.

• Functional Clearance: Designed as under-desk units, sized to roll completely underneath CLIN 0002A worksurface with sufficient clearance for unrestricted movement and access.

• Finish: Thermally fused or high-pressure laminate matching CLIN 0002A. Gang-lock mechanism with fold-away keys.

2 EA

(DBO

Option 2)

B Executive Desk Shell — Wood Veneer (Global Philadelphia or Equal)

• Fixed-height executive desk shell, nominal dimensions 72"W x 36"D (± 2").

• Material: Genuine wood veneer with solid hardwood edge moldings and traditional architectural styling.

• Finished worksurface height: Standard commercial 29.5" to 30.5".

• Mandatory Knee-Well Clearance: Minimum 28.0 inches of completely unobstructed vertical clearance from finished

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floor to the underside of the worksurface.

• Explicit Exclusion: Open knee-well design. Must NOT have a center pencil drawer, keyboard mechanism, or low-profile framing aprons that reduce user knee space.

• Mandatory Modesty Panel: Integrated, full-depth recessed modesty panel constructed of the identical wood veneer and finish as the desk shell for a seamless, executive presentation.

(DBO

Option 2)

B Executive Mobile Pedestals — Wood Veneer (Global Philadelphia or Equal)

• Set of two (2) standalone mobile locking pedestals with Box/File drawer configuration.

• Functional Clearance: Sized to roll completely underneath CLIN 0002B worksurface with top clearance for smooth operation.

• Material/Finish: Genuine wood veneer matching CLIN 0002B. Full-extension ball-bearing slides and central locking system.

2 EA

0006 C Workstation L-Desk, Right-Handed (Global Foli / Princeton or Equal)

• L-shaped electric sit-to-stand workstation with right-hand return orientation.

• Worksurface dimensions: Main desk nominal 60"W x 24"D;

Return desk nominal 48"W x 24"D (± 2").

• Base: Triple-motor, 3-leg electric height-adjustable base, black powder coat, digital control box with programmable memory settings.

• Privacy Screening: Includes one (1) surface-mounted, acoustic privacy/modesty screen (minimum 15"H above worksurface), secured via flush-mounted, low-profile heavy-duty metal brackets matching frame finish. Must move synchronously with desk height adjustments.

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0007 C Workstation L-Desk, Left-Handed (Global Foli / Princeton or Equal)

• L-shaped electric sit-to-stand workstation with left-hand return orientation.

• Worksurface dimensions: Main desk nominal 60"W x 24"D;

Return desk nominal 48"W x 24"D (± 2").

• Base: Triple-motor, 3-leg electric height-adjustable base, black powder coat, digital control box with programmable memory settings.

• Privacy Screening: Includes one (1) surface-mounted, acoustic privacy/modesty screen (minimum 15"H above worksurface), secured via flush-mounted low-profile metal brackets matching frame finish.

2 EA

C Workstation Mobile Pedestals (Global 1900P / 9300P Series or Equal)

• Standalone mobile locking 3-drawer storage pedestal (Box/Box/File configuration).

• Functional Clearance: Sized to slide completely underneath CLINs 0004 and 0005 worksurfaces when desks are positioned at their lowest operating heights.

• Features: Five casters (including anti-tip front fifth wheel), pencil tray, core-removable lock, matching Group C workstation finish.

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(Option)

C Conference Meeting Table (Global Bridges II / Calidon or Equal)

• Meeting/conference table, nominal dimensions 8' Length x 4' Width (approx. 96"L x 48"W x 29.5"H).

• Power/Data: Integrated central wire raceway and surface-access flip-up power/data module cutout.

• Surface/Legs: High-performance laminate matching Group C with heavy-duty structural steel support frame/legs in black.

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(Option)

C Utility / Breakroom Support Table (Global Zira / Princeton or Equal)

• Heavy-duty multipurpose utility table, nominal dimensions 48"W x 24"D x 29.5"H.

• Construction: High-pressure commercial laminate top matching Group C, designed to support breakroom equipment (microwave, coffee machine). Sturdy metal or panel legs.

1 EA

0011 ALL Inside Delivery, Assembly, Placement, and Debris Removal

• Full-service turnkey delivery, staging, inside transport, complete mechanical/electrical assembly, level adjustment, precise placement, and 100% removal of all packaging/debris.

1 JOB

2.3 Product Literature & Submittal Requirements

To allow the Government to visually evaluate aesthetics, dimensions, and finishes prior to award, all quotations must include standard manufacturer product cut sheets and clear color photographs or catalog illustrations for each proposed item, including color/finish swatches. Submittals without accompanying visual literature may be deemed technically unacceptable.

3.0 DELIVERY, STAGING, AND INSTALLATION LOGISTICS

3.1 Delivery Notification & Base Access Coordination: The Contractor must notify the Government Point of Contact (POC) a minimum of five (5) business days prior to the planned delivery date to coordinate gate access, vehicle security passes, and base entry protocols for all transport and installation personnel.

3.2 Warehouse Staging & Controlled Transport: Because the installation facility is an active administrative building with no dedicated warehouse or storage space, direct factory drop-shipments to Minot AFB are strictly prohibited. The Contractor must receive, inspect, consolidate, and stage all shipments at their regional facility or local staging warehouse prior to dispatch to the installation site.

3.3 Phased Installation & On-Site Staging:

The Government will provide a temporary staging space within the building for a maximum of 48 to 72 hours during the approved installation window. Deliveries must be phased so that only the quantity of furniture that can be actively assembled and placed within that 48-hour operational window is staged inside the building at any given time.

3.4 Handling Equipment & Loading Constraints: The installation facility does not have an exterior loading dock. The Contractor must furnish all necessary transport equipment (e.g., liftgate box trucks, rolling dollies, stair/curb ramps) and labor required to execute inside delivery directly from the transport vehicle to the point of installation.

3.5 Complete Assembly & Site Cleanup: The Contractor must assemble all components strictly in accordance with manufacturer technical specifications, level all worksurfaces, route and dress electrical motor cabling, test all motorized height-adjustment controllers, and verify smooth lock operation. Immediately following installation, the Contractor must remove all cardboard, shrink wrap, wooden pallets, and assembly debris from Minot AFB and dispose of off-base, leaving workspaces clean, vacuumed, and ready for immediate administrative occupancy.

4.0 CONTRACT DELIVERABLES

The Contractor must provide the following deliverables to the designated Government

POC:

• Pre-Installation Placement Verification Walkthrough: Prior to unboxing and final assembly, the Contractor’s lead installer must conduct a brief on-site walkthrough with the Government POC to confirm designated desk locations, power outlet proximity, and user orientations within the existing layout.

• Turnkey Operational Workspaces: Complete, fully functional, leveled, and operational workstations, executive casegoods, conference tables, and storage pedestals placed in designated locations ready for end-user occupancy.

• Manufacturer Warranty Documentation: Complete, written commercial manufacturer warranty certificates for all mechanical frames, electric motors, controls, laminates, veneers, and hardware.

• Final Joint Inspection and Acceptance: Completion of a joint physical walkthrough inspection with the Government POC to verify that all items are present, fully functional, free of cosmetic or mechanical defects, and compliant with all minimum essential physical characteristics.

5.0 GENERAL PROVISIONS & SITE REQUIREMENTS

5.1 Warranty Standard: All products provided must include the manufacturer’s standard commercial warranty.

5.2 Government Furnished Utilities: The Government will furnish electricity and water as necessary for the Contractor to accomplish assembly and testing at no cost to the Contractor.

5.3 Installation Access Requirements: All Contractor employees entering Minot AFB must possess a valid REAL ID-compliant state driver's license, state identification card, or U.S.

passport. All commercial vehicles must possess current registration and valid proof of insurance. Contractor personnel must comply with all base security, traffic, and Force Protection Condition (FPCON) directives.

5.4 Operating Hours: Work must be performed between the hours of 0800 and 1700, Monday through Friday, excluding Federal Holidays.

6.0 PERIOD OF PERFORMANCE

The Contractor must achieve full delivery, installation, debris removal, and final Government acceptance no later than 120 calendar days after receipt of award (ARO).