SOW (5 Aug 25).docx

05 August 2025

Statement of Work

· Project title: Building 5028A, Security System Services Contract

· Building 5028A, 5709 Pryor Dr Scott AFB, IL 62225

· Base Agency: AMC/A3TD (MAF DMO)

· Background: This Statement of Work (SOW) defines the requirements for a qualified vindicator certified contractor to provide inspections, diagnostic testing, replacement, and reprogramming services for accessible peripheral devices connected to the security system in Building 5028A. These devices are critical for maintaining the security and safety of the building its occupants. Regular maintenance (i.e. annually or as determined due to malfunctions) and timely replacement of malfunctioning devices are essential to ensure continuous system functionality.

· Scope of Work:

The contractor shall provide all labor, materials, equipment, and supervision necessary to perform the following tasks:

· Conduct visual inspections of all accessible peripheral devices; including checking for physical damage, loose connections, corrosion, and proper mounting. Also verifying placement and accessibility of devices according to relevant regulations as applicable (e.g. ADA compliance, etc). Equipment is listed in Attachment 1- ”Device Listing – Bldg 5028A Alarms – June 2025”

· Diagnostic Testing:

· Perform diagnostic tests on each device to assess its functionality and identify any malfunctions or performance issues. This includes, but is not limited to:

· Testing signal strength and integrity.

· Verifying communication with the central security system.

· Testing sensor functionality (e.g., motion detection, door/window contact).

· Checking power supply and battery backup (if applicable).

· Use appropriate testing equipment and software to ensure accurate and reliable results.

· Replacement:

· Replace malfunctioning or irreparable devices with new devices that meet or exceed the original manufacturer's specifications. All replacement devices must be approved by the unit’s Contracting Officer Representative (COR) prior to installation. Replacement work will be conducted during normal hours, Monday through Friday, 0800-1630.

· Ensure proper disposal of replaced devices in accordance with all applicable environmental regulations.

· Maintain a log of all replaced devices, including the date of replacement, the reason for replacement, and the model number of the new device. The log will be distributed by the contractor to the COR and 375 SFS.

· Reprogramming:

· Reprogram replacement devices to ensure proper integration with the existing security system.

· Verify that all programmed settings are correct and that the devices are functioning as intended.

· Document all programming changes in a clear and concise manner. All documentation will be distributed by the contractor to the COR and 375 SFS.

· Documentation:

· Maintain accurate records of all inspections, diagnostic tests, replacements, and reprogramming activities.

· Provide detailed reports to the unit’s Contracting Officer Representative (COR) as specified.

· SPECIFIC REQUIREMENTS

· Device List: The Contractor shall perform work on the following devices (See Attachment 1- ”Device Listing – Bldg 5028A Alarms – June 2025”). This list may be updated by the unit’s Contracting Officer Representative (COR) during the period of performance.

· Response Time: The Contractor shall respond to service requests within 24 hours of notification or next business day if event falls on a weekend. Emergency requests (e.g., system failure) shall be prioritized.

· Materials and Equipment: The Contractor shall provide all necessary materials, equipment, and tools to perform the work. All equipment must be in good working order and properly calibrated.

· Warranty: All replacement devices shall be covered by a manufacturer's warranty of at least 1 year. The Contractor shall be responsible for facilitating warranty claims.

· Standards and Regulations: The Contractor shall comply with all applicable federal, state, and local laws, regulations, and codes.

· Personnel Qualifications: The Contractor's personnel performing the work shall be qualified and experienced in the installation, maintenance, and repair of security systems. Provide proof of vindicator certifications upon request.

· Work Hours: The Contractor shall perform work during normal business hours Monday through Friday (0800-1630), unless otherwise authorized by the unit’s Contracting Officer Representative (COR). After-hours work may be required in emergency situations.

· The Contractor shall comply with all applicable safety regulations and shall be responsible for ensuring the safety of its personnel and the building occupants. The Contractor shall provide appropriate personal protective equipment (PPE) to its personnel.

· DELIVERABLES AND REPORTING

· Inspection Reports: The Contractor shall provide a written inspection report for each inspection performed within 30 days of inspection to the unit’s Contracting Officer Representative (COR) and 375SFS. The report shall include:

· Date and time of inspection

· List of devices inspected

· Condition of each device

· Any identified problems or issues

· Recommendations for corrective action

· Replacement Reports: The Contractor shall provide a written replacement report for each device replaced. The report shall include:

· Date of replacement

· Location of replaced device

· Model number of replaced device

· Reason for replacement

· Model number of new device

· Warranty information for new device

· Reprogramming Reports: The Contractor shall provide a written reprogramming report for each device reprogrammed. The report shall include:

· Date of reprogramming

· Location of reprogrammed device

· Description of programming changes

· Verification that the device is functioning as intended

· Monthly Progress Reports: The Contractor shall submit monthly progress reports to the unit’s Contracting Officer Representative (COR). The reports shall summarize the work performed during the month, any problems encountered, and the status of any outstanding issues. The reports shall be submitted within 30 days (i.e. May report will be due on 30 June).

· Final Report: At the completion of the period of performance, the Contractor shall submit a final report summarizing all work performed under this Statement of Work (SOW).

· Anti-Terrorism Measures: Contractors are required to complete Anti-Terrorism Level 1 Training in accordance with 375th Security Forces Squadron direction; training can be accessed via this link: https://jko.jten.mil/courses/AT-level1/launch.html . Contractors will need to receive the Eagle Eyes Information from the attached Eagle Eyes pamphlet in Attachment 2 - “AT Contractor Awareness Pamphlet 2023 Updated 10 Feb 2023.pdf”.

Attachments on next page

ATTACHMENTS

Attachment 1- ”Device Listing – Bldg 5028A Alarms – June 2025” Attachment 2 – “AT Contractor Awareness Pamphlet 2023 Updated 10 Feb 2023.pdf” image0.wmf