SoW 4th of July 2025 Production.pdf

STATEMENT OF WORK

PRODUCTION SERVICES FOR

THE USAF BAND INDEPENDENCE DAY CELEBRATION 2025

1.0. DESCRIPTION OF SERVICES

1.1. SCOPE OF WORK: Contractor shall provide production services including staging, lighting, sound equipment and labor for a live show and broadcast on 4 July 2025 with a dress rehearsal and taping on 3 July 2025. The Event will be located on Pennsylvania Avenue NW between 12th and 13th Street NW.

1.2 Equipment / Labor

Contractor shall provide appropriate number of qualified and trained employees necessary for all equipment to be used in this contract.

1.21 Staging

A staging structure shall be provided by contractor to meet the needs of the production. Contractor shall construct a mobile outdoor stage with roof to meet the requirements of the USAF Band. Stage shall be a Stageline SL320 with a 28’ x 40’ wing on SR and a 16’ by

12’ wing on SL both at deck height. A 4’ stage extension shall be added to the upstage and downstage decking. An additional 8x8 thrust shall be constructed center stage. All wings shall be covered and WATER TIGHT. All stage designs MUST BE REVIEWED by the USAF Band prior to engineering. A structural engineer will review all structures and their approval will be required to proceed with permitting.

An 8’ x 20’ platform with scaffold and water ballast shall be erected DSR to support a video wall.

A 16’ x 16’ x 4’ high jib platform shall be constructed HR center.

A 16’ x 16’ two-tiered FOH structure with tent that can be sealed on all sides for overnight, shall be erected approximately 185’ from the front of the stage at house center.

Contractor shall have at least 20 years of experience with building stages for outdoor events. An engineer shall stamp the plans for all structures.

All structures with the exception of the video wall structure shall be built with Wunderstructure or equivalent, BILJAX or scaffolding IS UNACCEPTABLE.

1.22 Sound

Contractor shall provide an L-Acoustics L2 sound system including all cable and amplifiers.

Minimum specification is 2 hangs of 2x L2 and 1x L2D and 8x KS28 subwoofers, contractor shall provide LA-RAK3 amplifier racks for the L2/L2D arrays. All labor, motors and associated requirements to assist the USAF Band to provide audio to 4000+ people.

1.23 Video

Contractor shall furnish a 20’ wide LED video wall. Video wall shall be the appropriate aspect ratio for 20’ wide and all assorted input and scaling equipment shall be provided. The video wall shall be erected HL and shall be ground supported, yet elevated so visible to the entire audience.

Contractor shall provide a 30’ Jib, operator and assistant for July 3rd and 4th.

1.24 Lighting

The contractor shall provide 2 master electricians for the duration of the production.

The minimum equipment listing is as follows:

12 Maverick Storm 2 profile 8 Elation Paragon S

24 Rogue outcast 2x wash 24 Elation Proteus Razor

Additional downstage lighting fixtures as required 1x Grand MA3 Light

All cabling, power distribution and signal distribution 2x 10’ wide x 4’ tall trusses ground supported for air efx lighting

3x stage width trusses with motors flown above stage

A ~62 Ft wide and 30’ tall climbing truss shall be erected to cross the seating area mid-house to act as a FOH lighting truss. The truss shall be secured by water ballast with water provided by the contractor. The truss shall support approximately 8 full-size moving lights and 16 pars.

1.25 Chairs

Contractor shall provide and setup approximately 1000 white folding chairs. The chairs shall be delivered and placed at approximately 1700 on the 3rd of July.

1.26 Power

Contractor shall provide 2x whisper quiet generators to power all assorted equipment on site.

Contractor shall provide all required feeder to connect generators to the stage on both SL and

SR. Contractor shall provide all cabling to reach the FOH platform located approximately 250’ from stage and 300’+ from the generators. FOH shall require a minimum of 2 runs of 3 phase 30 amp power or a 100 amp 3 phase distro with L21-30 connections.

1.25 Labor

The contractor shall provide all labor required to install all staging, video wall, additional structures, etc. Due to the location of the event on a public street, load in and load out must occur on a shortened schedule and overnight shifts are REQUIRED.

In addition to construction personnel, the following labor is required to complete the additional production requirements: (These personnel are solely to assist the USAF Band and the Lighting Designer Only and should not be considered labor for any other purpose)

Load-In: 6 Lighting hands, 6 Audio hands, 6 Stage hands Full duration of load-in, production and load-out: 2 Audio hands, 2 Stage Hands

Load-out: 8 lighting hands, 6 audio hands, 6 stage hands.

Contractor must provide a lighting designer and director of video of professional level. The minimum requirements are as follows

Lighting Designer:

--20+ year experience in entertainment lighting design/directing/engineering and programming --Bachelors or above in Theatrical Lighting Design --Proficient in the programming of MA Lighting GrandMA 3 --Experienced with lighting design for Television and film --Layer 3 networking experience --Proficient with Vectorworks Design Suite, to include Spotlight, Vision and ConnectCad

Director of Photography:

--20+ years of experience in lighting for television/film --20+ years of experience in broadcast television --Experience working with major television networks --Experience with televising live music productions

1.26 Production and Logistics Services

Full production services for this event shall be included, which involve on-site forklifts, trucking of all equipment to and from the site, detailed structural drawings with engineering stamps in both on-site printed packet and digital packet provided to client prior to event, full event support, organization, and day-of production work with client, and all ancillary support to ensure a full and complete production. Vendor will work with the DC permitting department to ensure all requirements are met from a structural, electrical, and logistics perspective. Contractor shall provide 2 portable restrooms for production personnel's use.

1.4 Conduct.

The Contractor shall be responsible for the actions of any of their employees or who are working at any location as required by this contract.

2.0 Tentative Schedule and labor requirements

Production design, planning, delivery and labor to include full crewing services for all departments is expected to cover a 4-month production schedule.

Wednesday, 7/2/24 1900: Load In stage/lighting trusses/motors/FOH platform, climbing truss, etc.

Thursday, 7/3/24: 1000 Stage and structure load-in complete. Load in lighting/audio/band;

sound checks begin at 1800 with a full taping beginning at 2000.

Friday, 7/4/24: Sound checks all day, show in evening/load out begins

Saturday, 7/5/24: Load out completes NLT 1400