SOW 4D3W.pdf

1, REQUIREMENT

USDOJ/ FEDERAL BUREAU OF PRISONS

(FBOP) FCI PEKIN

PEKIN, ILLINOIS

STATEMENT

OF WORK

FORB&F

PROJECT

4D3W

REPLACE5BACKFLOW

PREVENTERS

A. DESCRIPTION OF DUTIES

1,1 INTRODUCTION;

The Federal Bureau of Prisons (FBOP), Federal Correctional Institution located at (2600 South 2nd Street) in (Pekin, Illinois) intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals to replace and upgrade 5 backflow preventers and effected material. All manufacturers' recommendations will be required to be implemented. The Contractor shall provide all necessary equipment and materials to replace the 5 backflow preventers and effected material at Federal Correctional Institution, FCI Pekin, located on 2600 South Second St. Pekin, IL 61554. This consists only of furnishing the materials and supplies necessary for the installation and testing of the backflow preventers.

Should your firm choose to submit an equal product, you must submit all technical specifications of the equal product to be analyzed and a technical determination issued with acceptance/non-acceptance.

The brand name is the purchase and installation of 5 new Watts LF909 with Wye Strainers, Bolts, and gasket kits, hangers/props, and installation (labor) and back flow tests at the time the unit is turned on.

The 5 new Watts LF909 backflow preventers are broke down as (1) 3" Watts LF909 Backflow preventer and (4) 4" Watts LF909 backflow preventers. All equipment specified in this statement must be brand name or an equal product.

1,2 SCOPE OF WORK;

Contractor shall be responsible for the engineering, installation, and testing of the newly installed backflow preventers and all its' related components.

I. Measurements indicated in this Statement of Work are estimated and it is the Contractor's responsibility to verify actual conditions.

2. Specifications shall include major equipment cut sheets/technical data and model numbers.

3. Brand name products are listed in this Statement of Work. The Federal Bureau of Prisons (FBOP) will accept an "or approved equal" product, but it must meet each individual requirement in the specification. Should your firm decide to submit an "or equal" product that is not the name brand listed, your firm must submit all technical data with their bid for technical examination. Should your product not meet the requirement as an absolute "or approved equal" product, you will be notified in writing that your bid will not be accepted.

4. Contractor shall provide complete removal services which include removal of five faulty backflow preventer(s), and transportation and disposal of said items.

1.3 QUALITY ASSURANCE/INSTALLATION REQUIREMENTS:

Contractor must be approved/licensed/permitted by the state of Illinois to maintain, install, and test Watts LF909 Backflow Devices. Proof of this shall be provided with the quoter's offer.

It is the contractor's responsibility to obtain permitting, should it be required. Copies of all permits must be submitted to the COR upon receipt from local agency.

Contractor shall perform all repair, and cleaning of any equipment and components utilized in performance of this contract. The contractor shall be responsible for obtaining any repair parts and for repairs of the Watts Backflow Device(s) if they are found to be defective in any manner, at the time of installation.

2, TECHNICAL SPECIFICATIONS

2.1 SUBMITT ALS

The following submittals are required:

I. Test Plan:

a. A complete plan detailing test procedures for final checkout and testing ofthecomplete system.

2.2 REFERENCE SPECIFICATIONS, MATERIALS, ANDCODES

A. National Electrical Code

B. EIA Standards

C. FCC, Part I 5 and 90

2.3 SENSORS

2.4 TESTING

A. The system shall be tested as part of the Final Acceptance Test.

2.5 TESTING AND ACCEPTANCE

The Contractor shall notify the COR two (2) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing. A complete plan detailing test procedures must be submitted to the Contracting officers representative (COR) in advance for final check out and testing of the complete system.

2.6 HOUSEKEEPING AND MATERIAL DISPOSAL

The contractor awarded the contract will be responsible to ensure the premises are kept clean and free from accumulations of waste materials and rubbish at all times. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCI Pekin upon conclusion and acceptance of the project.

These items must be disposed of in accordance with all Federal, State, and local laws. The Contractor is also responsible to conduct all structural repairs, patch walls, paint, repair ceiling etc., associated with the upgrade of the PLC and CCTV Matrix system.

2.7 TRAINING & SUBMITTALS

Submittals:

A.

1. The contractor shall provide written submittals to the COR describing recommended equipment within (15) days from receiving the Notice to proceed for approval.

2. All security clearance paperwork/documentation shall be submitted to the COR a minimum of (14) working day prior to the start of work (see below).

3. The Contractor shall provide to the COR three (3) copies of the Safety Data Sheets (SDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

4. For security and safety purposes, forty-eight (48) hour advance notice in writing, prior to disruption to the system must be given to the Contracting Officer and COR.

5. Provide complete narrative descriptions of all system operations.

6. The contractor shall provide one complete set hardcopy D-size drawings of the entire system, an electronic version of all the plans in Computer Aided Design (CAD) format (2007 edition or later) and in PDF format in disc/s upon completion of the project

7. The contractor shall provide an Installation Certification of the completed and tested systems that contains an affidavit signed by the contractor and manufacturer's representative, notarized, certifying that the complete systems meet the contract requirements and is fully operational per the manufacturer's recommendations.

8. Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution's Contracting Officer prior to the implementation of the requested change.

9. It is the Contractor's responsibility to repair and/or replace any Government property damaged by contractors/subcontractors employees. Damage will be corrected and restored to previous condition at no cost to the Government.

10. It shall be the Contractor's responsibility for obtaining all measurements and data requirements to comply with manufacturer's installation recommendations. All installations must be in accordance with product manufacture's recommendations.

B.

The person conducting the training shall be factory trained and manufacturer certified on the system. All training materials shall be provided.

The person conducting the training shall be factory trained and manufacturer certified on the system. All training materials shall be provided.

At final completion, submit the following to the Government Contracting Monitor.

3,WARRANTY

1. Training and training documentation:

2. A training program produced specifically for the installed system. The content of the training program shall allow facility personnel to become familiar with the safety, operation, and routine maintenance of their complete system. At a minimum training shall include:

General care, maintenance, and operation.

3.1 The Contractor shall provide a manufacturer's warranty, signed by an authorized representative of the company. The warranty must validate any repair or replacement of defective materials up to three (3) years at no additional cost to the FBOP. Warranty period shall commence upon notification of final acceptance and will be subject to FBOP approval.

4. CONTRACTOR SECURITY /WORKING REGULATIONS

A. WorkHours:

Work Hours for the contractor are 06:00AM to -4:00pm, Monday- Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour work day. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:00 a.m. to 12:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

Under no circumstances will FCI Pekin or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials and Equipment:

All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion

All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of each work day.

Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the Institution. At the start of each work day all tools will be inventoried out on a daily tool inventory sheet and at the end of the work day all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each work day.

All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a "high risk" tool having a Federal Bureau of Prisons' tool classification of Double A. All contractor owned extension cords used for this project will be required to exit the institution at the end of every work day for the duration of the project.

All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal.

D. Security Clearance/Contractor Badges:

The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared for badging within 14 days of receiving the Notice to Proceed, as stated above. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor's responsibility to review security clearance submissions to ensure they are complete.

In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor's responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractors or subcontractor employee was not able to pass the security clearance process.

All contractors/subcontractors working at FCI Pekin will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the COR.

All contractors and subcontractor employees will provide a check list of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All ladders regardless of the size shall be stored, and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed.

If ladders are required, immediately consult with the COR to ensure that he or she can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCI Pekin locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

F. Additional Considerations:

1. Contractors will NOT be allowed to bring cell phones, cameras or two way pagers into FCI Pekin. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractor will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

3. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

4. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.