SOW 3rd Floor AV Upgrade 03-30-2023.doc

Veterans Benefits Administration (VBA)

Indianapolis Regional Office (RO)

3rd Floor AV System Upgrade

Statement of Work (SOW) March 30th, 2023

1. Background:

The Indianapolis Regional Office (RO) has a requirement to upgrade the Audio-Visual System (AV System) for the 3rd floor. Rooms/Displays designated for upgrade are the Army/Air Force Training Room(s), Marine Training Room, and Directors Office Conference Room. Site visit is mandatory to determine scope of work, and will require Contractors to provide a written SOW, outlying the details of how they will complete project. Contractor will evaluate and ensure that all displays, systems, control panels (Wall Plates), speakers, and microphones, are fully functional, compatible, operational, and ready for use, to include all software, hardware, or any required accessories needed for project completion. All equipment must be compatible with Microsoft Teams. The contractor shall provide all materials, parts, supplies, services, labor, transportation; facilities and supervision necessary to complete this AV cable installation. The contractor shall provide as a minimum, the following:

Prior to Award

· Site Visit to determine project scope/requirements

· Written Scope of Work with project details of how it will be completed After Award

· Ensure all necessary wiring is in place

· Install all necessary wire molds

· Test all installs to ensure connectivity and function use

· Leave the room clean and ready to use

· Disposal of old equipment, wiring, cables

2. Scope of Work:

The contractor shall provide all materials, parts, supplies, services, labor, transportation, facilities, and supervision necessary to complete the installation/upgrade. The following work/installs will be completed by Contractor:

1. Marine Training Room

· Ceiling Mics Installed

· Ceiling Speakers

· Wall Plate Panel to manage speakers, mic, and motorized projector screen

2. Army/ Air Force Training Rooms

· Ceiling Mics Installed

· Ceiling Speakers

· Wall Plate Panel to manage speakers, mic, and motorized projector screen

3. Directors Conference Room

· Ceiling Mics Installed

· Ceiling Speakers

· Wall Plate Panel to manage speakers, mic, and TV

3. Roles and Responsibilities of Participating Government Officials:

a. Technical Point of Contact (POC)/Contracting Officers Representative (COR). A technical POC will be selected by the Contracting Officer to be the main focal point to the contractor from the government. The technical POC will answer any and all questions from the contractor, and if she/he cannot answer the question, it will be elevated to the Contracting Officer (CO). The technical POC will ensure the service is performed IAW the SOW and assist the installation in receiving and maintaining service. The technical POC cannot obligate the government.

b. On site Security Requirements -The contractor must comply with the security requirements as provided in Section I of the SIR/RFO. Additionally, the contractors shall maintain and provide to the CO or COTR a current listing of employees that will be dispatched to perform the work at the RO. The list shall include the employees’ name, Contractor ID or badge number. An updated listing shall be provided when any employee’s status or information changes.

4. Place of Performance:

Department of Veterans Affairs (VBA)

575 Pennsylvania Street

Indianapolis, IN 46204

5. Period of Performance:

The contractor shall complete the work required under this SOW within 30 calendar days or less from receipt of the order, unless otherwise directed by the Contracting

Officer.

6. Cancellation of Services:

The government reserves the right to cancel whole or part or in part services or the entire task order. Cancellation will be communicated and executed by issuance of a supplemental agreement modification to the task order in accordance with the terms and conditions of the providers General Services Administration (GSA) Federal Supply Schedule.

7. Billing:

The contractor shall provide an invoice that will include:

· Contract Number

· Company Name and Address

· Invoice Date

· Invoice Number (note: Each invoice must have a different invoice number)

· Description of items/services provided as well as referencing the appropriate

· Contract Line-Item Number (CLIN). This way the proper CLIN can be billed for the invoice.

· Terms for any discount for prompt payment

· Name, title, and phone number of companies point of contact to notify in case of a defective invoice.

8. Type of Order:

Firm fixed-price contract for the work to be performed under this Statement of work.

2/2