SOW_ 2HP Doc Shred Svcs_W912DR-26-Q-1B3Q_.pdf

SCOPE OF WORK

W912DR-26-Q-1B3Q

Document Shredding Services for US Army Corps of Engineers, Baltimore District 2 Hopkins Plaza(2HP)

Baltimore, Maryland 21201

(DOCUMENT DESTRUCTION SERVICES)

1. INTRODUCTION

The U.S. Army Corps of Engineers (USACE) has a requirement for Document Shredding and disposal of unclassified paper documents services at the U.S. Army Corps of Engineers (USACE) located at 2 Hopkins Plaza (2HP), Baltimore, MD 21201. The documents to be shredded are “for official use only” (FOUO) and may contain personally identifiable information (PII) and other sensitive but unclassified information. Special requirement for shredding of documents shall be required per Contract Line-Item Number (CLIN). These documents must be destroyed in a manner that will prevent disclosure.

2. SCOPE OF WORK

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform shredding and disposal of unclassified paper documents for the U.S. Army Corps of Engineers (USACE), Baltimore District, as defined in this Statement of Work (SOW).

The Contractor shall furnish all required labor and equipment necessary to provide services specified herein:

2.1 Shred contractor shall provide at a minimum 22 each lockable shred console bin boxes (~80-100 lbs. capacity) for documents and service as a will call on site, at

2HP.

2.2 Shred contractor shall provide at a minimum 10 each lockable portable shred trash cans (~350/ 94-gal capacity) for documents and service as a will call on site, at

2HP.

3. Shred Contract Responsibilities:

3.1 Shred contractor shall be responsible for coordinating with the Logistics Management Office point of contact at USACE. Shred contractor’s representative shall place the console bin boxes at agreed upon locations and be required to be escorted on each required floor to retrieve shred insert bags from console bin boxes located in designated areas. Vendor’s representative shall be required to sign in at guard station each visit and await logistics personnel to arrive and be escorted throughout building.

3.2 Shred contractor shall consolidate shredded documents from each console bin boxes on a weekly basis. Contractor shall collect contents contained within each insert bag of console bin boxes and place within trash cans to be shredded on site.

Contractor shall only shred fully loaded trash cans per visit. If any of the 10 portal bins are not filled beyond the halfway mark with shred documents, contractor will consolidate shred documents.

3.3 Shred contractor, upon completion of contract, shall account for and remove from 2HP all placed console bin boxes and lockable portable shred trash cans for their company.

4. Hours of Shredding and Frequency of Shredding: Shredding services must be provided during hours when offices are staffed with civilian personnel to witness the destruction.

4.1 All shredding must start and end between the hours 0800-1200 or 1300-1600 by coordination with the USACE LMO representative. USACE LMO representative to be determined (TBD) upon award of contract and notice to proceed (NTP).

4.2 At the 2HP all shredding must start and end between the hours of 0800-1200.

Shredding truck shall park on the street in front of 2HP off the cut out off of W. Baltimore Street for easy access to and from the lobby area to retrieve portable shred bins.

Shredding services shall be once every two weeks for the duration of 2 hours. A two-hour time slot should be confirmed for the morning before noon and occur the same hour for the will call with regularity.

5. Contractor Provided Equipment:

5.1 Contractor shall provide at 2HP Building, 10 each Lockable 96 gallons capacity container trash cans and 22 each 80 pounds capacity secure and tamperproof with self-closing lock shred console bin boxes. This requirement shall include all equipment necessary to shred documents, remove console bin boxes and trash contents to and from building loading dock and any equipment required to lower trash cans from loading docks.

5.2 Option years 1-4 quantity of console bin boxes and portable shred trash cans shall be reevaluated and assess for replacement, if necessary.

6. Shredding Standards: All documents must be handled and destroyed in a manner which would prevent unauthorized disclosure. All documents shall be crosscut shredded to no greater than 1/32nd of an inch (plus 1/64th inch tolerance) by1/2” inch crosscut or smaller secure and a certificate of destruction stating that all documents have been destroyed. Refer to AR 380-5 or DoD 5105.21-M-1. Contractor shall be subject to inspection by USACE of documents shredded at any time to determine compliance.

7. Security Requirements:

7.1 All contractors and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

7.2 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

7.3 The Contractor must pre-screen Candidates using the E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

8. Period of Performance. This contract will consist of a base year with four (4) option years.

9. Technical Point of Contact (POC): POC is Leon Melton. District Logistics Manager email: leon.a.melton@usace.army.mil or Phone number: 410.962.0670.

9.1 The Tech Rep shall coordinate the schedule, approve submittals, inspect work, monitor progress, accept completed work, and review invoices. Tech Rep has the authority to direct the Contractor to stop performance of work if unsafe work conditions are observed.

9.2 The Tech Rep will provide no supervision to Contractor personnel. The Tech Rep is not empowered to make any commitments or changes which affect the contract price or other items and conditions. Any such proposed changes must be brought to the immediate attention of the KO for action. The acceptance of any changes by the Contractor without specific approval and written consent of the KO shall be at the Contractor’s risk.

9.3 The Technical POC is:

Name: Leon Melton Title: District Logistics Manager Address: 2 Hopkins Plaza, Baltimore, MD 21201 Desk Phone: 410.962.0670 Cell Phone: 410.585.5416 E-mail: leon.a.melton@usace.army.mil

10. Invoice. Payment for services under this contract will be processed upon receipt of monthly invoice. No payment will be made for services not provided. All services provided during a shredding period will be invoiced for that period. All invoices shall include:

Contractor name and address, exactly as it appears on the contract Contract number Contract Line-Item Number (CLIN) Date of invoice submission Invoice number Unit Cost Invoice total

10.1 Incorrect invoices will be returned to the Contractor for correction before processing payment. Corrected invoices shall be re-dated to reflect the new submission date.

10.2 Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment. If changes occur to the mailing addresses the Contractor shall be notified of the correct recipient. Invoices will be processed electronically for payment.

VIA Post Mail: U.S. Army Corps of Engineers 2 Hopkins Plaza ATTN: Logistics Management Office USACE-Baltimore District Baltimore, MD 21201

VIA Electronic Mail: leon.a.melton@usace.army.mil and dl-cenab-lo@usace.army.mil

11. Deduction. In the event the contractor fails to provide any of the services specified in this Performance Work Statement, the contractor will not be reimbursed for services that were not performed.