SOW 21 April.pdf

STATEMENT OF WORK (SOW)

LIQUID PETROLEUM GAS (LPG) DELIVERY TERMS AND

CONTRACTOR OWNED TANKS

1.0 BACKROUND

The Commander Navy Region Hawaii (CNRH), Naval Facilities Command (NAVFAC) Hawaii , and Navy Supply Systems Command Fleet Logistics Center Pearl Harbor (NAVSUP FLCPH), have energy fuel support requirements, which require the supply of LPG to support the mission essential facility operations at Joint Base Pearl Harbor Hickam, Hawaii locations on an uninterrupted basis. There are 45 tanks for receipt of bulk LPG; each location/account will have a gas meter that will read and bill for actual gas usage each month. Of the 45 tanks, 33 are Contractor owned and 12 are Government owned. The tank capacity ranges from 20 Gallons (GL) to 12,000 GL. LPG is a fuel gas, which consists predominantly of propane, propylene, butanes, or any combination or dilution thereof. Propane HD-5 is supplied which is a special grade of propane for motor fuel and on the uses requiring more restrictive specifications than commercial propane.

2.0 SCOPE

Contractor supply of LPG for all 45 Contractor owned and Government owned tanks on an uninterrupted basis coordinated with the activities included within the scope of this contract. Contractor shall supply and install LPG tanks for the appropriate activity. Contractor tank and meter related installation, maintenance and repair shall be accomplished in coordination with the Technical Point of Contact (TPOC) and the NAVFAC Hawaii Inspection Branch. The contractor shall coordinate with the TPOC for making the necessary arrangements with respect to any installation, repair or maintenance of Contractor owned tanks and meters. The TPOC shall coordinate with the Contractor for necessary tank inspections and any repairs required for tank certifications in meeting the required Federal, State, and Navy standards.

3.0 CONTRACTOR RESPONSIBILITIES.

3.1 Contractor shall supply LPG to various sites as specified in the line items.

3.1.1 After issuance of an order by the Contracting Officer, and as of the beginning of each contract period:

3.1.1.1 The Contractor shall record the start meter reading and;

3.1.1.2 Coordinate delivery with the requiring activity at each location.

3.1.2 All LPG supplied by the Contractor shall be measured by inline metering equipment. All metering equipment shall be of current industry standard manufacture, furnished, installed, maintained, calibrated, and read by the Contractor at Contractor expense.

3.1.2.1 In the event that any meter fails to register or registers incorrectly, the quantity of

LPG delivered through it during that period shall be determined in a manner acceptable to the Government, and an equitable adjustment based thereon shall be made in the Government’s bills. (For this purpose, any meter, which registers not more than two percent (2%) slow or fast shall be deemed correct).

3.1.3 Upon request by Contracting Officer or TPOC, the Contractor to verify accuracy within 5 working days and provide test results.

3.1.4 The Contractor shall provide all repairs, replacements and/or correction of Contractor-owned tanks, inline billable metering equipment, and vaporizers at no additional cost to the Government.

3.2 The Contractor shall provide meter readings and gas usage for each location at least once per month. Upon request by Contracting Officer or TPOC, the Contractor shall provide usage reports by Delivery Order and/or location.

3.3 The Contractor shall deliver and install new tanks and billable gas meters with remote-read capabilities, which includes, but is not limited to, offloading the tanks, setting the tanks and meters, and making all necessary connections.

3.4 The Contractor shall be responsible for maintaining Contractor-owned equipment in good working condition.

3.4.1 The Contractor shall comply with tank inspection and replacement requirements as stated in Inspection and Acceptance requirements of this solicitation.

3.4.2 Prior to the start of the contract, the contractor shall provide the Contracting Officer a listing of the inventory and the condition of the tanks covered under subject contract.

3.4.2.1 The Contractor shall provide these updates to the TPOC as necessary throughout the life of the contract.

3.5 The Navy Inspector shall be present during any installation, maintenance or repairs conducted on the tanks and meters.

3.5.1 The Contractor shall contact the TPOC to schedule all appointments with NAVFAC

Hawaii Inspection Branch for all tank and meter installations, and all repairs and maintenance conducted on such Contractor owned equipment.

3.5.2 At the commencement of the contract, the Contractor shall be present at each installation to ensure the equipment passes inspection and is issued a valid operating certificate. The Contractor’s presence is not required on subsequent inspections of tanks and/or meters.

3.5.3 If areas of external corrosion are noted by the Navy Inspector, the Contractor shall remove the tank and replace it with a tank that is acceptable to the Navy Inspector.

3.5.4 In the event of isolated corrosion, the Contractor shall replace the tank or shall provide professional Non Destructive Testing (NDT) services and repair from an American Society of Mechanical Engineers (ASME) qualified company.

3.5.5 Testing shall be done with the Navy Inspector and the Contractor present.

3.5.6 The costs for the NDT services shall be borne by the Contractor.

3.6 Base Access: The Contractor is responsible for obtaining base access to Joint Base Pearl Harbor- Hickam (JBPHH) and must have Defense Bio-metric Identification System (DBIDS) credentials issued by the Nimitz Pass & ID Office. DBIDS is a force protection program designed to manage personnel, property and installation access. The Nimitz Pass & ID office is open 24 hours, seven days a week to accommodate DBIDS requests and is located at 1250 South Drive, Bldg. 3455, outside Nimitz Gate. The Contractor may retrieve fillable forms from www.cnic.navy.mil/om/dbids.html. The Contractor shall submit all forms to the TPOC within ten

(10) working days prior to the period of performance for all individuals to gain access to JBPHH.

While the Government shall sponsor the Contractor for base access after award it is the Contractor’s responsibility to obtain the DBIDS credentials.

4.0 GOVERNMENT RESPONSIBILITIES.

4.1 Only a Contracting Officer is authorized to take any action, either directly or indirectly, that could result in a change in the cost/price, quantity, quality, place of performance, delivery schedule, or any other terms or conditions of the order, or the accomplishment of effort which would exceed the scope of the contract.

4.2 The Government is not responsible for repairs to any contractor-owned equipment, but the

Government may take any action reasonably necessary to address safety concerns or other dangerous situations without liability. The TPOC will notify the contractor of any necessary repairs the Government becomes aware of. However, the Contractor is primarily responsible for monitoring and maintaining contractor-owned tanks.

4.3 Upon request from the Contractor in accordance with PWS 3.5.1, the TPOC shall schedule and coordinate with the NAVFAC Hawaii Inspection Branch, regarding all LPG tank repairs.

5.0 GENERAL REQUIREMENTS (APPLIES TO CONTRACTOR-OWNED AND

GOVERNMENT- OWNED LPG EQUIPMENT)

5.1 Tank, meter, and piping installations shall be in accordance with National Fire Protection

Association (NFPA).

5.2 Inspections of LPG Contractor tanks and billable meters shall be conducted every three years commencing with the start of this contract. Additional inspections may be conducted at the discretion of the Navy Inspector where unsafe conditions exist. NAVFACENGCOM operating certificates are valid for three years, except where, under the discretion of the Navy Inspector, unsafe conditions exist, which would invalidate the certificate. Uncertified tanks shall be re-certified within 3 months from the date of notification of a discrepancy or shall be removed and replaced with a tank that passes inspection.

5.3 Inspections and certifications shall be coordinated with the TPOC and shall be performed by an authorized NAVFAC Hawaii, Naval Facilities Engineering Command, Licensed and Authorized, Boiler and Pressure Vessel Inspector (Navy Inspector).

5.4 All stationary tanks and vaporizers provided by the Contractor shall be ASME code stamped and in an acceptable, serviceable condition. All stationary tanks shall comply with the mandatory inspection requirements specified under Section E, Inspection and Acceptance.

5.5 All billable gas meters and regulators shall comply with American National Standards Institute

(ANSI)

5.6 No repairs, alterations or reconfiguring of tanks, vaporizers and related systems shall commence without prior notification and approval of the Navy Inspection office.

5.7 All structural repairs to pressure-retaining items shall be done in accordance with the current edition of the National Board Inspection Code (NBIC) and NAVFAC requirements. The Contractor shall coordinate with the TPOC. The TPOC will notify the Navy Inspector of any such repairs prior to commencing repairs. In the event a disagreement arises between the NBIC and the NAVFAC requirements, the NAVFAC requirements will govern. All costs for structural repairs shall be borne by the Contractor for Contractor- owned equipment.

5.8 All parts used shall conform to a nationally recognized standard.

5.9 Hydrostatic Strength testing on the tank shell and vaporizer components is required after any repair, alteration or when the tank or pressure retaining component is in questionable physical condition as determined by the Navy Inspector. Hydrostatic strength test pressure will be 150% times the Maximum Allowable Working Pressure of the unit. Hydrostatic strength testing will be performed with the Navy Inspector present.

6.0 In accordance with NAVFAC requirements, Safety Relief Valves shall be:

6.1 ASME Division VIII Section I certified, or Underwriters Laboratories (UL) 132 stamped, spring-loaded safety relief valves.

6.2 Shall not be fitted with lifting devices.

6.3 Removed and replaced after every six (6) years of service. Primarily, the stamping on the relief valve will be used as the start date. Previously purchased new valves may be accepted by the Navy Inspector in new condition and accompanied with a purchase receipt, in which case, the start date would be the date of installation. Safety valves bench-tested by a company authorized to perform such tests on either ASME or UL safety relief valves may be reused with proper safety valve testing documentation. This testing documentation shall be retained by the Contractor and presented to the Navy Inspector upon request.

7.0 MANDATORY INSPECTION AND CERTIFICATION OF LPG TANKS

7.1 All LPG tanks located and operating on Government shore installations shall be inspected and certified by the Navy Inspector.

7.2 Use of any LPG tank on Government shore installations without a valid NAVFACENGCOM operating certificate posted is prohibited and shall be removed.

7.3 All LPG tanks located on Government property shall have a current, valid NAVFAC inspection certificate NAVFAC Form 9-11014/32. The certificate shall be posted on, or near the tank under a clear, protective coating. Operation of a tank without the certificate shall not be allowed.

Notify TPOC immediately for any discrepancies with respect to these certification requirements.

8.0 CONTINUATION OF SERVICES DURING TRANSITION PERIOD

8.1 This paragraph applies at the end of the final performance period if the successor Contractor is not the incumbent Contractor. In the event the successor Contractor is not the incumbent Contractor, an overlap of performance will occur so a smooth transition without a delay or disruption of service can be accomplished.

8.2 To ensure an efficient and orderly transition upon contract completion, the Contractor shall exercise its best effort and cooperate fully with the incumbent Contractor during the transition period.

8.3 If the incumbent is the awardee, then removal of the Contractor-owned tanks and meters will not be necessary. However, if the successful Contractor is not the incumbent, the Contractor will install tanks and meters the first thirty (30) working days of the new contract period according to the schedule set forth below. During such transition period, the Contractor shall perform leak checks of the gas system at each location before initiation of service.

8.4 Removal of Contractor-owned tanks and meters by the predecessor Contractor shall be coordinated with the new Contractor so as not to cause a disruption in service to the activities. All activities shall be notified of the time(s) and date(s) of the change over by the new Contractor.

8.5 During the contract performance period, the Contractor shall make every effort to schedule in advance any work involving possible disruption of service and notify the activity at each location of the scheduled time(s) and date(s) within seven (7) calendar days of the scheduled work. In no event shall there be any disruption of service during the normal work hours of the using activity.