SOW_2026-2028 Annual Crane Inspections and Repair - Revised for Emergency Repairs.docx

STATEMENT OF WORK (SOW)

FOR

2026-2028 Crane inspections, Repair & Lifting Device Inspections

Watervliet Arsenal

Manufacturing Support Division (TAWV-ODE-M)

A. Contractor to provide labor, travel, equipment and materials to cover the cost of annual inspections of all bridge cranes, JIBS, JIB pedestals, gantries and H-Beam style cranes including hoist motors (inspections to be spread out over a 12-month period). There are approximately 330 cranes (including JIBs). Crane units are located in various areas throughout the arsenal. Contractor will provide equipment required to perform inspection of the cranes. Contractor to furnish nylon fluorescent tags. It is requested that the contractor agree to minor additions/deletions to the actual number of cranes to be inspected through the contract period based upon the evolving needs of Watervliet Arsenal usage. Contractor’s unit pricing as provided in response to the various types of cranes for annual PM will be basis for invoicing throughout life of the contract. This quantitative amount is directly related to the existing hand receipt for cranes is further broken down into style and type as per attached list below

Up to 1 Ton JIB w/Hoist Up to 1 Ton JIB Pedestal w/hoist 2 Ton JIB Pedestal w/hoist 2-ton Gantry w/hoist 1-ton single girder underhung monorail w/hoist Up to 2 Ton crane 3 Ton Crane 5 Ton Crane 10 Ton Crane 30 Ton Crane 60 – 200 Ton Cranes

B. The contractor will also conduct annual inspections of all material lifting devices, approximately 2,150 items; located throughout the Watervliet Arsenal’s 20 buildings housing lifting devices. Annual lifting device inspections will be performed over the course of 3-5 days during the months of May, June, July & August of each year, monthly inspections and recertification of Material lifting devices will be conducted when personnel are on site to perform scheduled annual crane inspections. The statement of work, which is incorporated herein specifies tasks for annual and monthly inspection. Watervliet (WVA) shall provide a location list for staging all Material Lifting Devices.

Wire Rope Slings Lifting Spreader Beams Close Proximity Lifting Magnets Custom Lifting Fixtures Chain Sling Metal Mesh Sling Synthetic Web Sling Synthetic and Natural Fiber Rope Sling Fall Protection Harness Lanyard – Non-retractable Lanyard – Retractable

C. WVA shall provide the yearly color code needed for inspection identification. WVA will also provide the following material (Contractor will need to perform the service with Government furnished material):

1. Color spray paint for the coded year. (Contractor will need to spray paint using proper PPE)

1. Murry tags with ID# (Contractor will need to fasten the tags. Tags are “Padlock-Style Tamper-Seal Tags -100 lb. Average Breaking Strength” similar to McMaster Carr Part # 2041T7))

1. Color Wire Ties for coded year (Contractor will need to fasten the ties)

1. Color WVA inspection tags. (Contractor will need to fasten the tags)

1. “Danger Do Not Use” tags (Contractor will need to fasten the tags)

1. Contractor will provide inspections for type of lifting devices

a. Wire rope slings

b. Lifting spreader beams

c. Close Proximity Lifting Magnets

d. Custom Lifting Fixtures

e. Chain sling

f. Metal mesh sling

g. Synthetic web sling

h. Synthetic & natural fiber rope sling

i. Fall protection and lanyards

B. During first year of contract, WVA personnel will shadow or oversee contractor work product during the annual inspection of lifting devices.

C. Contractor will receive a WVA Map with locations (with signed statement of Non-disclosure).

D. WVA will provide a list of designated building locations for monthly inspections of Material Lifting Devices to be certified, recertified or destroyed; all actions will be done during annual monthly crane inspections. If equipment is to be certified or recertified, the cost per item quoted will be charged in the monthly invoice.

E. In accordance with normal commercial business practices, the contractor may be requested to submit quotations for work to slings, cranes, or lifts to bring the subject equipment back into normal and operable working condition. These will be provided via electronic means to the COR for evaluation. If the price is deemed acceptable, the work will be approved by the Contracting Office. No work will commence without this written approval. There is no guarantee of work to be considered with the quotation; and repairs may be sent out for competition if the price is deemed inappropriate or the cost for repair is considered to be too large for this PWS.

Emergency Repairs –At times, the Watervliet Arsenal may require emergency repairs on a variety of the material handling equipment mentioned above. Depending on the severity of the emergency repair, this often requires same-day service by the contractor. Contractor is to provide cost estimate for approximately 100 hours per contract year to cover the cost of labor, travel, and equipment for emergency repairs.

a. The Contractor shall respond to emergency repair requests within 4 hours of written or verbal notification from the technical POC

b. Repairs shall be initiated within the same day, and no more than 24 hours from initial notification for critical emergency repairs, unless the POC approves an extension.

c. INITIAL CONDITION REPORT: If the cause of a particular equipment failure is unknown at the time of notification, the designated Requiring Activity Representative may require the contract to provide a corrective diagnosis, and repair cost estimate. In this report, the contractor shall provide a report on the condition of each asset before remedial repair, corrections and/or adjustments are made. The contractor will evaluate the equipment condition and provide corrective recommendation, estimating man-hours and materials required to perform repair effort. Equipment diagnosis shall define the cause for functional failure. The report shall be hand delivered (electronically is acceptable as well) to the designated Requiring Activity Representative within 1 day of machine failure diagnosis. Report shall be legible, have servicing technicians’ name printed and signed. Concurrence of the corrective measure by Watervliet Arsenal designated Requiring Activity Representative shall be received before repairs are initiated by the contractor.

d. QUALIFICATIONS: All work performed under this contract shall be accomplished by a factory trained, certified technician, repairman or engineer. The technician, repairman or engineer shall have been formally trained to perform repairs on the equipment requested in the initial designated Requiring Activity Representative notification.

e. WVA ASSISTANCE: Contractor shall furnish all labor, tools and equipment required to perform repair efforts. Watervliet personnel shall assist when possible, however, the contractor should not depend on this assistance.

f. ADDITIONAL REPAIR: The Requiring Activity Representative shall be notified immediately of any service requirements or parts, when are identified as extraordinary repairs. This would include all parts and services not considered covered in this purchase order. The Contractor shall provide a service report at the completion of each service call. This report shall contain detailed itemization of all parts and labor. Report to be legible, either handwritten or electronic (preferred) in a Microsoft Word or Excel format. Reports to include identification of the servicing technician and should also be legible. Service reports shall be sent to WVA Requiring Activity Representative identified earlier.

g. SERVICE REPORT: The contractor shall provide a report detailing the extent to which each machine was repaired and parts used. After repair is complete, the equipment shall be certified as meeting or exceeding the manufacturer’s specifications. Final Army acceptance of the repair/service shall be performed upon signature by the Requiring Activity Representative or the Service Report. The report shall be e-mailed to the Requiring Activity Representative or may be hand delivered to the Requiring Activity Representative within 5 days of repair completion, and prior to invoicing. Report shall be legible, have servicing technicians’ name printed and signed. The Requiring Activity Representative’s Signature on the Service Report shall be justification for submission of contract invoice.

CONTRACTOR PERFORMANCE REQUIREMENTS

Inspection Requirements (Applicable ASME and OSHA Standards)

0. Every sling/lifting device must have a legible Manufacturing Tag (or Label), Murry Tag and Arsenal Inspection Tag (material provided by WVA).

0. Each inspection area shall have its own inspection sheet. These will be provided in hard copy and electronic, in Microsoft Excel format. There are multiple areas per building, and they shall be kept separate and distinct, utilizing a naming convention that is acceptable to the Contracting Officer’s Representative (COR).

0. The load rating and manufacturing number on the Manufacturing tags (or labels) must be legible. Contractor shall write the lowest load rating in the remarks on the inspection sheet.

0. If lifting device has NO MURRY TAG and everything else meets inspection requirements; then contractor will add new Murry tag and annotate on the inspection sheet “NEW MURRY TAG” and device Serial Number in remarks of Inspection Sheet.

0. Contractor will attach a “DO NOT USE TAG” to items without legible Manufacturing tag (or label) that otherwise pass physical inspections. Contractor will write down the building, bay and section where the item was inspected on the “DO NOT USE TAG”. The devices shall be separated from the inspected devices and annotated “RECERTIFY NO MFG TAG” in remarks. Contractor will leave Murry tag on.

0. There is no recertification for synthetic & natural fiber rope slings. Contractor will remove and destroy slings when failed inspection. Historically this is between 75-100 slings.

0. If lifting device FAILS INSPECTION, then attach a “DO NOT USE” tag and write “DESTROY” on the tag. Write “Destroy” on inspection sheet, write Murry tag number on inspection sheet. Leave Murry tag on and place item in separate location.

0. Contractor shall still be responsible for inspecting any Material Lifting Device NOT INSPECTED during the inspection period(s). Only the cost of the inspections will be chargeable. No additional travel or expenses will be reimbursed.