SOW 202 Cooling Tower Media Replacement.pdf

SCOPE OF WORK

Cooling Tower Media Replacement Building 202

Temple VA Project Requirements

The contractor shall be responsible for providing labor, materials and equipment for the services required for the cooling tower fill replacement at building 202. Work performed will be done at the Central Texas Veterans Health Care Facility in Temple at 1901 Veterans Memorial Drive, Temple, Texas 76504. After all work is completed, the contractor will have a walkthrough with the Project Manager (PM) or VA POC to ensure all work is completed and ready to receive payment. This is a Turnkey Project.

The Government will only provide access to the location. It is the sole responsibility of the Contractor to meet the requirements of this project without any other assistance from the Government.

The Contractor shall contact the VA POC 5 days ahead of starting work to allow for coordination.

The Contractor shall protect all government property from damage.

The contractor shall provide all skilled personnel, services, vehicles, transportation, tools, equipment, materials, supplies, facility supervision, administration supervision and any other item(s) necessary to perform and accomplish this service. The contractor shall be familiar with all the terms, conditions, and requirement herein contained. A pre site visit will be coordinated for Contractor’s bidding and all must be present to verify measurements and investigate site conditions prior to submitting proposal. All work must comply with federal, state, and local regulations.

Contractor and all associated subcontractor employees shall comply with applicable facility and local security policies and procedures. Contractor shall provide names of Contractor and Subcontractor employees to the COR or Government representative. VA will issue contractor badge/pass to contractor and subcontractor employees, as applicable. Employee list shall include name, title, qualifications and responsibilities like hazardous materials, PPE, fire safety penetrations, material disposal, lock-out/tag-out, etc.

The Contractor shall provide one (1) year warranty performance agreement labor and material.

Contractor shall provide a warranty management plan copy. The plan shall include information relevant to the warranty of materials and equipment incorporated into the project, including the starting date of warranty. The plan shall be in narrative form and contain enough detail to render it suitable for use by future maintenance and repair personnel, whether tradesmen, or of engineering background, not necessarily familiar with this contract. The plan shall be assembled in a binder and shall be turned over to the Government at the final walkthrough. The warranty period shall begin on the date of project acceptance and shall continue for the full product warranty period.

Note: The C&A requirements do not apply, and that a Security Accreditation Package is not required for this contract.

Note: The Contractor shall field verify all existing conditions, measurements and working space to install, remove or fabricate any requirements for this project. The new system must fit into existing footprint.

Note: The Contractor shall provide a written Method of Procedure (MOP) for all outages 5 days prior to starting work.

Note: The Contractor shall provide Startup/Set up services.

Note: VA owned mobile chiller unit must be connected and operational to building 202 HVAC system by the VA before project is started.

Existing Cooling Tower: 2 cells, both cells are Marley NC8403PAN2SGF

Performance Period: 120 days from ARO.

1. Contractor shall obtain all need permits for the repair i.e., hot work, confined space etc. (If needed).

2. Contractor shall notify AC Operator on duty when first arriving on site to discuss shutdown of cooling tower.

3. Contractor shall follow Lock out / Tag out procedures.

4. Contractor shall remove and dispose of existing fill material.

5. Contractor shall clean cold-water basin after fill is removed.

6. Contractor shall furnish and install new non-corrosive FRP fiberglass fill supports.

7. Contractor shall furnish and install new PVC fill material for both cells. New fill will be elevated approximately 4-5” above the cold-water basin, to facility future cleaning and service.

8. Contractor shall notify AC Operator on duty when completed and shall verify proper operation of the cooling tower.

9. Contractor shall conduct site cleanup and disposal of any debris/trash.

Program Office Points of Contact:

POC: Tim C Pittman, Boiler Plant Supervisor, Engineering Service, 254-743-1559 timothy.pittman2@va.gov.

Project Manager: Tim C Pittman, Boiler Plant Supervisor, Engineering Service, 254-743-1559 timothy.pittman2@va.gov.

10. Coordinate with VA POC before the start of this service. See information below:

mailto:timothy.pittman2@va.gov mailto:timothy.pittman2@va.gov

A. Government Holidays:

(a) The Government hereby provides notice and Contractor hereby acknowledges receipt that

Government personnel observe the listed days as holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May June Teenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th

(b) In addition to the days designated as holidays, the Government observes the following days:

a. Any other day designated by Federal Statute

b. Any other day designated by Executive Order

c. Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

Other Considerations

• The contractor will be required to submit a safety plan for VA review and approval prior to the performing work.

• It is the contractor’s responsibility to provide adequate documentation verifying that any equipment and/or materials proposed will meet or exceed all federal government requirements.

• Work shall be performed during normal working hours unless otherwise noted by the COR or PM. Working hours are 0700 – 1700, Monday – Friday.

• The contractor’s supervisor shall always be available to address any needs the VA COR may have during the period of performance. All employees or sub-contractors shall be accountable solely to the Contractor, not the Government.

• The contractor shall be required to coordinate work activities and shutdowns with VA COR and Project Manager.

• The contractor shall thoroughly clean inside and outside of project site daily with contractor’s own equipment, including vacuums, mops, buckets, wash rags, dust mops, etc.

• The Government will not provide facilities or staging area for the Contractor’s use to support this contract. The contractor is responsible for all shipping, receiving, storage and security of any materials or equipment for the duration of this project.

• The Government will provide water and electrical utilities. All utilities in the facility will be available for the Contractor’s use in performance of tasks outlined in this SOW. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

• Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure no contractor employees conduct political related activities or events on VA Facilities.

• The Contractor shall notify the COR or Government representative of any accidents requiring medical treatment. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

Codes and Standards The project shall be in accordance with the latest Uniform Building Code (UBC), National Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), Inspectors Manual, VA Specifications and Standards, and local facility requirements. In the event there is a conflict between any of the standards/codes, the more stringent standard/code shall apply.

The contractor shall provide all applicable safety signage and barricades applicable to OSHA, VHA and DOD regulations. Contractor shall comply with VHA DIRECTIVE 2004-012 and all VA Center Policy Memorandums, including but not limited to the following:

(a) Protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility–associated infections.

(b) Compliance with OSHA and State construction safety regulations. Construction contracts require that the general contractor’s on-site “competent person” have completed the OSHA 30-hour construction worker course and that all other general and sub-contractor’s workers have completed the OSHA 10-hour construction worker course or other relevant competency training. The determination for training is based on the project hazards and complexity, State and Federal regulations and VA requirements. Verification of completion of training will be required prior to performing work.

(c) Compliance with EPA and State environmental regulations.

SAFETY PLAN REQUIREMENTS

Prior to performing any work, the contractor will be required to submit a safety plan in accordance with OSHA and VA Regulations.

The safety plan shall include, but not limited to the following:

A. Safety and Health Policy (i.e. company policy) B. Safety and Health Objectives (i.e. company goals, procedures, etc) C. Job Site Inspections (i.e. safety inspection/potential hazards/prevention, etc) D. Contractor Safety Administrator (i.e. competent person/safety officer) E. Personal Protective Equipment (i.e. head, hearing, and eye protection, footwear, clothing, gloves, etc.)

F. Safety Rules (i.e. rules applicable to the work/task being performed, equipment, ladders, confined spaces, open flame, etc.)

G. Job Safety Training (i.e. OSHA, safety meetings, etc)

• 30 Hour OSHA Construction Safety Course – competent person

• 10 Hour OSHA Construction Safety Course – all others H. Safety Discipline (i.e. correction of violations, etc) I. Hot Work Permit (i.e. responsibilities, procedures, etc) J. Emergency Procedures (i.e. responsibilities, procedures, etc) K. Written Hazard Communication Program (i.e. responsibilities, procedures, list of hazards, MSDS, etc)

SAFETY INSPECTIONS

On a weekly basis, the VA will conduct a safety inspection of the work area. This inspection includes, but is not limited to the following:

A. Means of Egress

• Fire/Smoke Doors unlocked, free of obstructions

• Means of Egress (includes Exits) free of obstructions and clearly marked

B. Fire Alarm, Fire Detection, and Fire Suppression Systems.

• Fire Alarm Pull Stations are unobstructed

• Smoke Detector smoke caps in use, or removed at end of the day

• Hot Work Permits are current, in use

• Sprinkler Heads are unobstructed

C. Housekeeping and Traffic Control

• Trash and debris are removed promptly and transported outside the construction area

• Floor mats and dust tack mats are located at the entrance to construction area

• Tools and equipment are properly stored

• Signs installed to restrict patient access (doors locked as needed)

• Dust control measures are in place

• Barriers are in place and properly sealed

D. Hazardous Chemicals/Conditions

• Appropriate storage of hazardous chemicals

• MSDS sheets are readily available on-site

• Lock out/tag out procedures are in place

• Hot work permit is current and posted

E. Clothing

• PPE is available and properly worn

• Clothing is relatively dust free with the construction area and patient areas