SOW 191NLE23Q0051 Semi Trailer.pdf

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SENSITIVE BUT UNCLASSIFIED

United States Department of State

Bureau of International Narcotics and Law Enforcement Affairs (INL)

STATEMENT OF WORK (SOW)

Semitrailer platforms for the State Border Guard Service of Ukraine

191NLE23Q0051

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

(Rest of Page Intentionally Left Blank)

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING SOLICITATION

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

Submit Questions by:

• 5:00 P.M. (local Washington D.C. time) on the following date: 29 August 2023

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative via email.

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

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Name: Mohan N. Krishnakumar

Title: Contracting Officer

E-mail: KrishnakumarM@state.gov

Closing Date and Time:

• 5:00 P.M. (local Washington D.C. time) on the following date: 05 September 2023

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

2.5 MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

2.6 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

2.7 SPECIFIC SUBMISSION INSTRUCTIONS

Vendors shall limit the number of pages to no more than Thirty (30), 12 Point Font, Times New Roman, pdf. (suggestion)

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

STATEMENT OF WORK

Semitrailer platforms for the State Border Guard Service of Ukraine

BACKGROUND:

INL provides emergency support for the sustainment of the State Border Guard Service of Ukraine (SBGS). The SBGS is seeking INL’s emergency assistance in procuring semitrailer platforms for dugouts transportation.

REQUIREMENTS:

A vendor shall supply semitrailer platforms as described in the following specifications. All trailers must be new and of high quality, officially imported to Ukraine or made in Ukraine. This equipment must meet the Ukrainian technical and quality regulations (State Standards of Ukraine – ДСТУ) and ISO. Official service center authorized by the manufacturer shall be available/present in Ukraine to support warranty and repair services for the proposed equipment. Semiplatforms must be common locally to ensure a sustainable maintenance capacity of the recipient.

Defense Articles, 600 series assets, and items/units that cost $2,500 or more must be tagged with barcodes and serial numbers. For items that contain multiple pieces, each piece must be tagged with a unique tag and a barcode. Upon delivery, vendors must submit a list of all tagged items and pieces along with their unique tag numbers and serial numbers. Vendors should consult MIL-STD-129, MIL-STD-130 and other industry best practices for recommended placement of barcodes. Vendors may consult INL/Kyiv EUM team with additional questions.

PERIOD OF PERFORMANCE AND SHIPPING/DELIVERY TERMS

Delivery shall be made F.O.B. Destination as soon as possible but not later than ninety (90) days from the date of contract award and in accordance with the instructions you receive from the Point of Contact (POC) (to be advised on award). FOB delivery shall be made directly to the end user at Kyiv, Ukraine. Depending on the security situation in the country, the delivery location may be changed.

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Full destination services (shipping, custom clearance, temporary warehousing, local delivery, loading/offloading at final destination) should be included to the contract price. This is technical assistance project so no tax or custom fees are applied (project registration documents will be provided to vendors upon request). The delivery location in Ukraine is a restricted access location.

The vendor must submit the list of visitors with their passport information along with vehicle information to the designated COR a minimum of three full working days prior to delivery to be granted access.

Partial delivery will be accepted if it is detailed and deemed acceptable in the delivery proposal.

Formal delivery plan should be provided with vendor’s proposal.

WARRANTY:

At least 36 months or 150 000 km standard manufacturer or seller warranty in Ukraine is required for all the equipment.

INSPECTIONS:

The COR, or designated representative, may conduct pre-shipment factory inspections, when notified by vendor that fabrication is complete.

CLIN 001: SEMITRAILER PLATFORM

Quantity: 5 Specifications:

Contractor shall insert the following information:

Name of trailer manufacturer: _______________________________

Country of Origin: _______________________________

Lowbed semitrailer equipped with a gooseneck and rear foldable loading ramp (spring).

Capable of carrying two loaded 20-foot sea shipping containers with overall dimensions (length x width x height) of approximately 6000 х 2440 х 2440 mm, heavy armored vehicles, heavy machinery, and oversized cargo.

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New, unused (not earlier than 2022-2023 production year). Each trailer shall be identifiable by a unique serial number and constructed of high-strength machine-building steel.

Picture references added in Appendix A.

Trailer Dimensions:

Axles – 3-4 pcs with double wheels (12-16 pcs) and drum brakes.

Fixed width – 3200 mm OR 2550mm with collapsible extensions reaching a total width of 3200mm.

Useful platform length – 12 400 mm.

Gooseneck length – 4 200 mm.

Total length – approximately 17 000 mm (with upfolded rear loading ramp).

Platform height – 900 – 950 mm.

Compatible with hitch height of commonly used trucks in Europe – around 1 200 mm.

Inter-axial distance – approximately 1 300 mm.

Inter-axial distance, 1st-2nd-3rd axis – 1 310 mm

Total/gross weight – not less than 55 000 kg.

Carrying capacity – not less than 40 000 kg.

Maximum permittable load for gooseneck coupling – not less than 28 000 kg.

Coupling pin – 3.5 inches.

Trailer Features:

Spare wheels – 2 pcs (at least).

Cargo strapping system on the perimeter of the platform (rigging points and tie-down chains for securing cargo).

Additional equipment:

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104 rigging belts – 4 pcs rollback stoppers – 2 pcs road cones – 8 pcs a tool kit comprised of heavy-duty jack (for 20 ton at least) – 1 pc wheel pumping hose (15 m long) – 1 pc wheel spanner – 1 pc pry bar – 1 pc sledgehammer (2.5 kg at least) – 1 pc.

Color – green matte (RAL 6002).

CLIN 002: SHIPPING

Optional quantity:

After evaluation and assessment of operational benefits and performance of delivered items additional renewal option year may be exercised. The requirements of the items will remain the same. However, the quantity needed during the renewal option year will be confirmed once the decision to exercise the option is made.

CLIN 001: Semitrailer platform

Appendix A:

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award from this solicitation will be made on an “All or None” basis.

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements.

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges. (N/A if not applicable)

2. DELIVERY DATE: Vehicles delivered to Government by XXXXXXXXX.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. Also include description of warranty terms.

4. Unique Entity Identifier (UEI) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award Management (SAM).

5. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.