SOW_16049496.pdf

1502000 – Facility Investment Table of Content Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.3.3 References and Technical Requirements

2.4 References and Technical Documents

3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.2 Preventive Maintenance (PM) Program

3.2.1 Kitchen Equipment and Systems

3.2.1.1 Cube Ice Makers

3.2.1.2 Food Waste Disposer

3.2.1.3 Dishwasher Systems

3.2.1.4 Refrigeration Systems

3.2.1.5 Steam Convection Oven

4 Non-Recurring Work

UNCLASSIFIED / FOR OFFICIAL USE ONLY

1502000 – Facility Investment Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for various Kitchen Equipment and Systems at the U.S. Commander Fleet Activities, Yokosuka (CFAY), Kanto Plain Area in Japan.

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

Building Systems

- Kitchen Equipment and Systems

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function.

2.2.1 Certification, Training, and Licensing

All maintenance and repair shall be performed by personnel trained and certified by the OEM, and by personnel who possess appropriate license or certification.

Personnel working as Quality Management or supervisors for various Kitchen Equipment and Systems installation/assembling and removal work shall have certification of Second Grade of “Chuubou-Setsubi-Si”.

Personnel working as Quality Management or supervisors for architectural systems installation/assembling and removal work shall have license of first or second grade construction management engineer (1-kyuu or 2-kyuu Kenchiku-seko-kanri-gishi) to supervise for relocatable facility installation/assembling and removal work.

Personnel performing electrical work or working on electronic equipment shall be trained and certified per NAVFAC MO-200 or work shall be done with the electricians who have license of first grade electrician, "Dai-1-syu Denki Kohjishi", or second grade electrician, "Dai-2-syu Denki Kohjishi", shall perform electrical work.

Personnel inspecting, witnessing tests, preparing reports, and issuing certificates for boilers and UPVs must be qualified per UFC 3-430-07.

Personnel maintaining, repairing, inspecting, testing, operating, or rigging WHE shall be qualified per NAVFAC P-307.

Personnel inspecting, certifying, and making recommendations for corrective action for backflow preventers shall be certified per UG-2029-ENV.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6 Overseas Environmental Baseline Guidance Document/Final Government Standard (OEBDG/FGS).

Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs)

Personnel performing work in HAZMAT/HAZWASTE must complete the HAZMAT/HAZWASTE handling course or have a minimum of one year of experience working with HAZMAT/HAZWASTE.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

Item

Title Description

2.3 Special

Requirements

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all Kitchen Equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the Kitchen Equipment equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete Kitchen Equipment restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all Kitchen Equipment equipment are free of missing components or defects which would affect the safety, appearance, would prevent any electrical, or mechanical, l system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations.

2.3.3 References and

Technical Requirements

References and Technical Requirements are provided in J-1502000-02.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-03.

Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work The Contractor shall maintain, repair, and alter Kitchen Equipment and Systems to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute a Service Order, Maintenance Program, Inspection, Testing, and Certification Program, and Other Recurring Service Program to maintain and repair Kitchen Equipment and Systems.

The Contractor shall maintain all maintenance, repair, and alteration data and warranty records in the technical library in accordance with Annex 2.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair.

The current facility inventory for FI is provided in J-1502000- 05.

Site maps are provided in J- 1502000-04.

Kitchen Equipment and Systems are in normal working condition and function properly in accordance with specified standards.

3.1 Service Orders The Contractor shall

perform service order work in a timely manner and ensure Kitchen Equipment and Systems are restored to a safe, normal working condition and function properly.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule and perform service orders in a way that minimizes disruptions to customers and Government operations.

Descriptions of the classifications of service orders (emergency, urgent, and routine) are provided in the Definitions and Acronyms in J- 1502000-01. These descriptions are provided for reference and the Contractor shall perform service orders per the requirements below based on the classification assigned by the Government.

Service order work is responded to and completed within the specified time.

Kitchen Equipment and Systems are restored to normal working condition, including recertification if applicable.

Repaired Kitchen Equipment and Systems does not present danger to personnel or equipment.

Item

Title Performance Objective

Related Information Performance Standard

The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one (1) service order as long as the service order threshold is not exceeded.

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2.

If Non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.

Service orders will not be issued for accomplishment of repairs on systems and equipment maintained under

IMP.

The Contractor shall submit a monthly summary of completed service orders per Section F.

3.1.1 Emergency

Service Orders

The Contractor shall respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage to Kitchen Equipment and Systems, and danger to personnel.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work within one (1) hour.

Emergency service orders are limited to a ceiling of 32 labor hours or ¥100,000 in material

Emergency Service performed 24 hours a day, seven days a week throughout the contract period.

Emergency service orders responded to within one (1) hour of receipt of call.

Item

Title Performance Objective

Related Information Performance Standard cost for specific emergency service orders.

The Contractor shall remain at the work site until the emergency has been arrested.

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The emergency service order is complete once the emergency has been arrested. The Government may issue an urgent or routine service order or non-recurring work task order for the follow-on work required to repair/restore the facility, ground structure, personal property equipment or installed equipment and system.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested.

3.1.2 Urgent Service

Orders

The Contractor shall complete urgent service orders in a timely manner and ensure Kitchen Equipment and Systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage to Kitchen Equipment and Systems.

Urgent service orders are limited to a ceiling of 32 labor hours or ¥100,000 in material cost for specific urgent service orders.

Urgent service orders completed within five

(5) working days.

3.1.3 Routine Service

Orders

The Contractor shall complete routine service orders in a timely manner and ensure Kitchen Equipment and Systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform routine service orders to repair deficiencies and return Kitchen Equipment and Systems to normal working condition.

Routine service orders are limited to a ceiling of 32 labor hours or ¥100,000 in material cost for specific routine service orders.

Routine service orders completed within 30 calendar days.

3.2 Preventive

Maintenance (PM) Program

The Contractor shall develop and implement a PM program for various Kitchen Equipment and Systems to ensure proper operation, to

The Contractor shall develop and submit a PM program plan per Section F.

The Contractor is fully responsible for and shall perform any repairs, including

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

Item

Title Performance Objective

Related Information Performance Standard minimize breakdowns, and to maximize useful life.

replacement, discovered during scheduled maintenance work up to a total of ¥10,000 per occurrence with one (1) kitchen equipment or system in direct material and labor cost under the recurring work portion of the contract. Incidental repairs work performed under maintenance are not considered a service order.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO per Section F. A service order or non-recurring work task order may be issued for repairs exceeding the incidental repairs limit.

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall provide an economical approach manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep various Kitchen Equipment and Systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program.

These changes will be made at no additional cost to the Government.

The Kitchen Equipment and Systems inventory is provided in J-1502000-05.

The Contractor shall validate the Kitchen Equipment and Systems Inventories prior to commencing the PM program.

The Contractor shall provide the COR documentation of any

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Item

Title Performance Objective

Related Information Performance Standard discrepancies and/or inconsistencies.

The Contractor shall notify immediately the KO through the Government Contracting Officer Representative (COR), of any changes, and/or inconsistency between the actual site condition and what is specified in the contract. The Contractor shall document the changes and/or inconsistency in a follow-up written report in addition to other deliverables per Section F.

The Contractor shall submit a monthly PM work schedule and monthly summary of completed PM work report per Section F.

3.2.1 Kitchen

Equipment and Systems

The Contractor shall perform maintenance and incidental repairs for various Kitchen Equipment and Systems and associated equipment to ensure proper operation, to minimize breakdowns, and to maximize useful life, and shall prevent any malfunction occurrences / reoccurrences, hazard or danger to personnel.

The Contractor shall maintain, inspect, clean, test, replace parts, and make all necessary adjustments repairs in accordance with manufacturers’ recommended procedures, OEM standards, and the latest Act Rational Use and Proper Management of Fluorocarbons

JAPAN.

Coordination shall be required prior to performing periodic PM work with the site Technical Point of Contact (TPOC) of DoDEA Logistics (and school personnel) to clarify the Ikego and Yokosuka Complex Schools seasonal conditions and timely demands.

The specific information is provided in J-1502000-02.

When any defects and/or malfunction are found or suspected to exist in any component of the systems, the Contractor shall accomplish all necessary work to identify the exact defects and causes of malfunction immediately in

Maintenance is performed in accordance with Contractor's PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures, OEM standards, and the latest Act Rational Use and Proper Management of Fluorocarbons JAPAN.

Kitchen Equipment and Systems are in compliance with environmental law and regulations.

Contractor’s work plan is accepted by both of the NAVFAC Far East (FE) COR and DoDEA Logistics.

Item

Title Performance Objective

Related Information Performance Standard addition to the scheduled periodic maintenance work.

The work plan shall demonstrate that the work will be prepared in accordance with the requirements set forth in this SOW, result of the site visit, and applicable standards and guidance. The work plan must be accepted by both of the NAVFAC Far East (FE) COR and DoDEA Logistics.

All work schedules shall be coordinated with site TPOC of DoDEA Logistics (and school personnel) in advance.

The schedule may be rescheduled depending on the Government operations.

Kitchen Equipment and Systems are consist of various items, which include but are not limited the following additional spec items 3.2.1.1 through 3.2.1.5.

The inventory list is provided in J-1502000-05.

The contractor shall validate the Kitchen Equipment and Systems are maintained properly with the optimum temperature and the all setting before and after performing the PM service work.

Refer to J-1502000-03 and J- 1502000-06 for the OEM manuals and specifications.

PM is performed in accordance with the Spec Items 3.2.1 for various Kitchen Equipment and Systems, unless otherwise specified hereinafter additionally.

3.2.1.1 Cube Ice Makers The Contractor shall

maintain cube ice

The Contractor shall maintain, inspect, clean, test, replace

Maintenance is performed in https://ejje.weblio.jp/content/temperature

Item

Title Performance Objective

Related Information Performance Standard maker to ensure proper operation, to minimize breakdowns, and to maximize useful life.

parts, and make all necessary adjustments repairs in accordance with manufacturers’ recommended procedures, OEM standards, and the latest Act Rational Use and Proper Management of Fluorocarbons JAPAN. The Contractor shall comply with the following Spec Item 3.2.1.4 “Refrigeration Systems” for the management of the equipment accordingly.

The applicable arctic purifier’s water filter systems are maintained properly for inhibiting scale formation, filtering sediment, and removing chlorine taste and odor efficiently. The Contractor shall replace the cartridge for water purifiers Annually in accordance with manufacturers’ recommended procedures and OEM standards.

Note: The cartridge for water purifiers shall be provided if any applicable stock is available at the site.

Coordination shall be required prior to performing periodic PM work with the site TPOC of DoDEA Logistics (and school personnel).

accordance with Contractor's PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures, OEM standards, and Act Rational Use and Proper Management of Fluorocarbons JAPAN.

Kitchen Equipment and Systems are in compliance with environmental law and regulations.

3.2.1.2 Dishwasher

System

The Contractor shall maintain dishwasher systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The optimum temperature for the hot water supply systems of the dishwasher systems shall be maintained properly with the plumbing connections, water connections, electric connections, and the all associated connection for the efficient operation.

Coordination shall be required prior to performing periodic PM work with the site TPOC of DoDEA Logistics (and school personnel) to clarify the Ikego and Yokosuka Complex Schools seasonal conditions and timely demands.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Kitchen Equipment and Systems are in compliance with environmental

UNCLASSIFIED / FOR OFFICIAL USE ONLY

https://ejje.weblio.jp/content/CARTRIDGE https://ejje.weblio.jp/content/WATER https://ejje.weblio.jp/content/CARTRIDGE https://ejje.weblio.jp/content/WATER https://ejje.weblio.jp/content/temperature https://ejje.weblio.jp/content/hot+water https://ejje.weblio.jp/content/supply

Item

Title Performance Objective

Related Information Performance Standard regulations.

3.2.1.3 Food Waste

Disposer System

The Contractor shall maintain food waste disposer systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall validate the food waste disposer systems are maintained properly with the plumbing connections, water connections, electric connections, and the all associated connections before and after performing the PM work.

Plumbing connections must comply with applicable sanitary, safety and plumbing codes.

The Contractor shall validate the power on/off device, on/off method, positioned, and the all setting correctly before and after performing the PM work.

Note: Maintenance is performed in the certain condition that disconnect with electrical power supply, and place a tag at the disconnect switch indicating that the Contractor is working on the circuit. The safety gear concerning shall be enhanced in accordance with manufacturers’ recommended procedures and OEM standards.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Kitchen Equipment and Systems are in compliance with environmental regulations.

3.2.1.4 Refrigeration

Systems

The Contractor shall maintain refrigeration systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The optimum temperature for refrigeration systems shall be maintained in accordance with manufacturers’ recommended procedures, OEM standards, and the latest Act Rational Use and Proper Management of Fluorocarbons JAPAN.

Refrigeration Systems, which include: cube ice maker, milk cooler, cooler table/serving counter, freezer and refrigerator (reach-in/walk-in).

Coordination shall be required prior to performing periodic PM work with the site TPOC of DoDEA Logistics (and school

Maintenance is performed in accordance with Contractor's PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures, OEM standards, and Act Rational Use and Proper Management of Fluorocarbons JAPAN.

Kitchen Equipment and Systems are in

UNCLASSIFIED / FOR OFFICIAL USE ONLY

https://ejje.weblio.jp/content/ON/OFF https://ejje.weblio.jp/content/DEVICE https://ejje.weblio.jp/content/ON/OFF https://ejje.weblio.jp/content/METHOD https://ejje.weblio.jp/content/temperature

Item

Title Performance Objective

Related Information Performance Standard personnel) to clarify the Ikego and Yokosuka Complex Schools seasonal conditions and timely demands.

The Contractor shall conduct PM work in accordance with Ministry of the Environment Government of Japan, Law and regulation for Act Rational Use and Proper Management of Fluorocarbons, and Law Concerning the Recovery and Destruction of Fluorocarbons. For the specifications, the Government official websites are provided

in. J-1502000-03.

The Contractor shall not vent or otherwise dispose of any ozone-depleting refrigerant in a manner that will permit its release into the environment.

These refrigerants shall be captured, recycled, recovered, and destructed in accordance with all Federal, state, host nation (Japanese), local laws, and environmental law and regulations.

compliance with environmental law and regulations.

3.2.1.5 Steam

Convection Oven

The Contractor shall maintain steam convection oven to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall validate the steam convection ovens are maintained properly with the plumbing connections, water connections, electric connections, and the all associated connections before and after performing the PM work.

The Contractor shall replace the water softener Annually in accordance with manufacturers’ recommended procedures and OEM standards.

The Contractor shall validate the power on/off device, on/off method, positioned, and the all setting correctly before and after performing the PM work.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Kitchen Equipment and Systems are in compliance with environmental law and regulations.

UNCLASSIFIED / FOR OFFICIAL USE ONLY

https://ejje.weblio.jp/content/Law+Concerning+the+Recovery+and+Destruction+of+Fluorocarbons https://ejje.weblio.jp/content/Law+Concerning+the+Recovery+and+Destruction+of+Fluorocarbons https://ejje.weblio.jp/content/Law+Concerning+the+Recovery+and+Destruction+of+Fluorocarbons https://ejje.weblio.jp/content/ON/OFF https://ejje.weblio.jp/content/DEVICE https://ejje.weblio.jp/content/ON/OFF https://ejje.weblio.jp/content/METHOD

Item

Title Performance Objective

Related Information Performance Standard

4 Non-Recurring Work

Non-recurring work may be ordered utilizing Fed-Mall in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS

clause in Section C.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to Non-recurring work ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.

Performance Standards for Non-recurring work will be the same as those in Spec Item 3 where applicable.

Title