SOW_102A-G_2_Redacted.pdf

Statement of Work: Reglazing Greenhouse 102 A-G

USDA Agricultural Research Service

Prosser Worksite

24106 N Bunn Rd

Prosser, WA 99350

March 31, 2025

1. Project Title: “102 A-G” Greenhouse Reglazing”

2. Location: The site of work is located at the Agricultural Research Service, Prosser Worksite, WA.

3. Project Contact persons:

a. Contracting Officers Representative (COR):

i. Unknown

b. Location Monitor (LM) i.

ii.

iii. 24106 N. Bunn Rd, Prosser, WA 99350

c. Research Program Representative:

i.

ii.

iii. 24106 N. Bunn Rd, Prosser, WA 99350

d. Area Safety and Health Manager i.

ii.

iii. 800 Buchanan St Albany, CA 94710

4. Project Description: This project will remove and replace the polyacrylic glazing on greenhouses 102 A-G to support ongoing research.

5. Project Background: 102A-D poly was replaced in 1992 and 102 E-G was 1997. All the exterior poly is beyond its life expectancy. Major cracks are forming in roof panels and the roof is severely pitted on the exterior. The "yellowing" is blocking a lot of the natural sunlight requiring the need for grow lights to be on more hours and using more electricity. Loss of natural light is affecting plant growth and affecting research.

6. Project Requirements:

a. Do not disturb hazardous materials and report conditions immediately to the

Contracting Officer’s Representative (COR) regarding potentially hazardous conditions that are uncovered. Stop work in the area of the questionable material or condition until identification and direction is provided.

b. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction and design shall comply with applicable federal, state, and local code requirements as well as current industry standards, (i.e., IBC, NEC, NSPC, NFPA, EPA, ASTM, GSA, AASHTO, etc.) and health and safety codes, in effect at the time of contract award.

c. Access the site between 8:00 am and 4:00 pm Monday through Friday excluding federal holidays. Contractor staff must sign in on the first day of arrival and then sign out on the final day of the project, upon completion. All Contractor personnel on-site must be US Citizens or permanent residents.

7. Scope of Service: The contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be per requirements as described herein. The Contractor shall provide services for the following:

i. Submit a technical and cost proposal to fulfill the project requirements.

ii. Provide and install all materials to complete the project as per project requirements.

8. Government-Furnished Equipment/Services:

a. The government will furnish a reasonable amount of electricity and water.

9. General Requirements

a. Permits

i. Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions per the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

ii. At a minimum, these permits are a building permit from Benton County and an electrical permit from Washington L&I. Included are other checklists, forms, permits as required by permitting authority. The Contractor shall obtain and coordinate inspections.

b. Existing Installations/Demolition: The contractor shall modify existing installations as needed to accommodate the new installation. The contractor shall coordinate the modification of existing installations with the Government. All disturbances of existing systems shall be thoroughly coordinated with the Government to prevent disturbances that might jeopardize ongoing operations and research. The government reserves the right to retain any equipment / materials removed as part of the scope of work. The contractor shall coordinate any equipment/materials to be retained with the Government prior to starting demolition operations. The contractor shall legally dispose of all any materials removed that will not be retained.

c. Installation: It shall be the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

d. Submittals:

i. Shop drawings shall be submitted as indicated in the attached specification. Submit (1) copy to the LM on site at Prosser, and (1) electronic copy to the COR.

ii. Drawings of the proposed support network and shade screen system shall be provided to the COR for review and approval.

iii. Provide electronic copies of the following to the COR:

1. Acrylic glazing panels

2. Type of sealant required

3. Replacement aluminum glazing cap

4. Each type of fastener required.

iv. The contractor shall provide other relevant illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer descriptive literature, catalog data.

v. The descriptive literature shall be annotated/highlighted to show its conformance with contract requirements.

vi. Submittals are required for all building materials and equipment and will be stamped and/or signed by the general contractor prior to submission to the Government.

vii. Contractor is responsible for any costs incurred for equipment ordered without prior approval.

e. O and M Manuals

i. O&M manuals shall be submitted upon completion and acceptance of the project.

ii. O&M manuals shall identify parts of the equipment for future procurement.

f. Quality Control: The work performed under this contract shall be subject to continuous audit by the Location Monitor. Quality control is the exclusive responsibility of the Contractor.

g. Protection of Work and Property/Safety Requirements:

i. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any property damage shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the Location Monitor.

ii. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

iii. The contractor is responsible for verifying the location of any underground utilities and is responsible for any damaged caused to such utilities.

h. Materials and Equipment

i. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

ii. All materials and equipment to be incorporated in the work shall be handled and store by the manufacturer, fabricator, supplies, and Contractor before, during and after shipment in a manner to prevent any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the Government.

i. Cleanup: The construction site shall be kept clean and free of debris at all times.

Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the Location Monitor.

j. Warranty: Submit data concerning the standard one-year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses, and telephone numbers.

k. Supervision: The Superintendent must have a minimum of 5 years of experience as a Superintendent on previous projects of similar size and complexity. The Contracting Officer reserves the right to interview the proposed on-site Project Superintendent at any time to verify qualifications.

l. Pre-Construction Conference: Before construction or demolition, meet with representatives of the Contracting Officer to discuss and develop mutual understanding relative to the administration of the safety programs, the safety of building occupants and surrounding area, hazardous materials, waste disposal, construction QC procedures, construction schedule, labor provisions, and other construction phase contract procedures.

m. Final Payment/Contract Closeout: The following documents are REQUIRED

PRIOR TO FINAL PAYMENT (other documents may also be required):

i. General contractor’s minimum one (1) year warranty on work.

ii. Final Invoice

n. Project Schedule: All construction must be completed by August 30th, 2025, or 90 days.

Project Program

BASE BID (Polycarbonate Replacement):

1. Demolition:

a. The contractor shall remove and dispose of the existing polycarbonate.

b. Remove and re-use to the greatest extent possible, the existing aluminum.

c. The contractor shall present a phased plan for the removal of the existing glazing system to mitigate the significant impact on ongoing research operations subject to Government review and approval.

2. Installation:

a. Replace removed glazing with all new polycarbonate and re-install all existing glazing caps. New polycarbonate shall consist of 8 mm LEXAN™ for the following square footage for six greenhouses.

i. 102 A, B, and C have a 3396 ft2 footprint

ii. 102 E, F, and G have a 3432 ft2 footprint

b. THERMOCLEAR™ 15 Softlite Multiwall Polycarbonate sheet or comparable.

c. Ensure all newly installed polycarbonate is weather-sealed with new gaskets.

d. All material installed shall conform to manufacturer recommendations for installation and attached specifications

Project Photographs

Site Overview of building 102 greenhouses A-G.

West end of south greenhouses A-E

West end of North Greenhouses E-G

North end of West wall

Change in structure in houses E-F

North wall - showing exhaust vents

North wall - showing metal trim around the exhaust fan

Metal trim around fans

Electrical hookup for fans and connection to greenhouse

South wall and roof showing louvers and metal trim

East end - showing attachment point to the main structure and boiler pipe entry into greenhouses

The connection point between greenhouse E and man structure

Closeup view of attachment with main structure

East wall - closeup of electrical conduit entry into the greenhouse

East wall - drip edge, trim, and fasteners

Metal and metal fasteners up to drip edge

Metal drip edge trim