Southside_Regional_Park_Construction_Services.pdf

SOLICITATION & SAMPLE CONTRACT DOCUMENTS FOR

2112-SCP

SOUTHSIDE REGIONAL PARK CONSTRUCTION SERVICES

John Gettys, Mayor

Members of Council

John Black III Anne Harty

Nikita Jackson Derrick Lindsay

Kevin Sutton Sarah Vining

City Manager

David B. Vehaun

City of Rock Hill

757 S. Anderson Road, Building 103

Rock Hill, SC 29730

RELEASE DATE: June 25, 2026

DEADLINE FOR QUESTIONS: July 13, 2026

RESPONSE DEADLINE: July 27, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cityofrockhill https://procurement.opengov.com/portal/cityofrockhill

City of Rock Hill

Solicitation

2112-SCP

Southside Regional Park Construction Services

I. Introduction II. Solicitation for Civil Project

III. Scope of Work IV. Evaluation V. Pricing Proposal

VI. Vendor Questionnaire

Attachments:

A - Federally Required Contract Clauses

B - Lobbying Certification

C - Debarment & Suspension Certification

D - SAMPLE Agreement & General Conditions

E - Invitation to Bid

Solicitation #: 2112-SCP Title: Southside Regional Park Construction Services

1. Introduction

The term "Submission" shall also mean "Bid," "Proposal," or "Qualifications." All Submissions from responding participants are subject to all conditions and provisions herein. Submissions will be received by the City of Rock Hill Procurement Division via the eProcurement Portal only. Notifications for this solicitation, including addenda and awards, will be available via the eProcurement Portal by OpenGov at https://procurement.opengov.com/portal/cityofrockhill

1.1. Summary

The City of Rock Hill will receive submissions for the Southside Regional Park Construction

Services project until 2:00 pm on Monday, July 27, 2026. Submissions shall be uploaded online prior to the deadline and only via the City of Rock Hill Procurement Division eProcurement Portal by

OpenGov.

1.2. Background

This project (number 45-01185) is funded in whole or in part by the following: Land & Water

Conservation Fund Grant #P25AP01506-00, the Outdoor Legacy Recreation Program (ORLP), and the

National Park Service (NPS). Therefore, the Code of Federal Regulations 2 CFR 200 is applicable.

Accordingly, the federal clauses in Attachment A are required to be included to the extent that they are applicable. If any federal clauses are inconsistent with provisions found elsewhere in City documents and are irreconcilable with such provisions, the requirements in Attachment A “Federally Required

Contract Clauses” will prevail to the extent that they are applicable.

The resulting agreement is for services related to a project that must comply with the Build America, Buy America (BABA) Act requirements under Title IX of the Infrastructure Investment and Jobs Act

(“IIJA”), Pub. L. 177-58. Absent an approved waiver, all iron, steel, manufactured products, and construction materials used in this project must be produced in the United States, as further outlined by the Office of Management and Budget’s Memorandum M22-11, Initial Implementation Guidance on

Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure, April

18, 2022.

NOTE: Davis-Bacon is not applicable to this project.

1.3. Contact Information

Sarah Kesler

Procurement Analyst

Email: sarah.kesler@cityofrockhill.com

Phone: (803) 329-7070

Department:

Parks, Recreation, & Tourism https://procurement.opengov.com/portal/cityofrockhill https://procurement.opengov.com/portal/cityofrockhill mailto:sarah.kesler@cityofrockhill.com tel:(803)329-7070

1.4. Timeline

Solicitation Release Date June 25, 2026

Pre-Proposal Meeting (Non-Mandatory) July 7, 2026, 10:00am

City of Rock Hill Operations Center, Main Building Room 132, 757 Anderson Road, Rock Hill, SC 29730

Question Submission Deadline July 13, 2026, 4:00pm

Proposal Submission Deadline July 27, 2026, 2:00pm

The City of Rock Hill's eProcurement Portal only.

NOTE: The bid opening is virtual. No in-person meeting will be held.

2. Solicitation for Civil Project

2.1. Purpose

The City of Rock Hill, South Carolina ("City") is seeking competitive bids from qualified companies for the

Southside Regional Park Construction Services project. Electronic submissions will be received by the

City Procurement Division via the eProcurement Portal until 2:00 pm on Monday, July 27, 2026.

In no event will plans, specifications, and other contract documents be issued later than three (3) days prior to the hour and date set for receiving submissions. All submissions shall be uploaded as set forth in the Instructions to Bidders. No submissions will be accepted after the deadline.

2.2. Non-Mandatory Pre-Proposal Meeting

A non-mandatory pre-proposal meeting will be held at 10:00 am on Tuesday, July 7, 2026 at the following location:

City of Rock Hill Operations Center, Main Building Room 132, 757 Anderson Road, Rock Hill, SC 29730

Inspection, questions, and work review will take place at this time. Interested companies are strongly encouraged to attend. Please RSVP if a representative from your company will be attending the non-mandatory pre-proposal meeting.

https://procurement.opengov.com/governments/portal/cityofrockhill

2.3. The Project

The project shall consist of furnishing all materials and equipment and performing all labor necessary for all work as detailed in the drawings and specifications for the Southside Regional Park Construction

Services project.

Please refer to the bid packet for specific details regarding the project.

Domestic Preference: Iron and steel products, Manufactured Products, and Construction Materials used in this project must comply with the Build America, Buy America Act (BABAA) requirements mandated by Title IX of the Infrastructure Investment and Jobs Act (“IIJA”), Pub. L. 177-58.

2.4. Project Schedule

The anticipated award date is August 3, 2026. The responding company understands that Final completion of the work of the Base Bid must be substantially completed within 606 consecutive calendar days following the Notice to Proceed. Final completion of the work of the Base Bid must be completed within 30 consecutive calendar days of substantial completion.

The responding company understands that liquidated damages in the amount of Two Thousand and

Two Hundred Dollars ($2,200.00) shall be assessed for each consecutive calendar day for unauthorized delays beyond the contract date for failure to achieve Substantial Completion; One Thousand and Two

Hundred Dollars ($1,200.00) for each consecutive calendar day for unauthorized delays for failure to achieve final completion by the contract time; and Five Hundred Dollars ($500.00) per day for failure to clean up the construction site. The liquidated damages are not a penalty but are for damages resulting to City since the actual damages would be difficult or impossible to ascertain. Time is of the essence.

2.5. Bid Guaranty

Each submission must be accompanied by a Bid Guaranty of not less than five percent (5%) of the amount of the bid, in the manner required by the Instructions to Bidders.

2.6. Experience & Qualifications

Each company will be required to submit evidence with the submission that it has sufficient means and experience in the types of work described in the Contract Documents. This evidence shall be in the form of AIA document A305 and the other items addressed in the Instructions to Bidders.

2.7. Insurance Capacity; Bonds; Release of Liens

The Contractor agrees that the Contractor shall keep and maintain automobile liability insurance in the amount of $2,000,000 per occurrence for each vehicle and in the aggregate for all vehicles that the

Contractor brings onto City property or uses in any manner in the provision of the services, including transportation to and from the site(s) where the services are rendered.

The Contractor further agrees that Contractor shall maintain general liability insurance in the amount of at least $2,000,000 per incident/occurrence and $4,000,000 in the aggregate for all incidents/occurrences during a policy period; professional liability insurance, including completed operations and pollution liability coverages recommended at $5,000,000 for all claims during the term of the policy.

The Contractor agrees that Contractor shall maintain Workers' Compensation Insurance on all of

Contractor’s employees if such coverage is required under South Carolina law. The Contractor also agrees that the Contractor shall provide, in a form acceptable to the City, all certificates of insurance.

Any insurance provider of Contractor shall be admitted and authorized to do business in the State of

South Carolina and shall carry a minimum rating assigned by A.M. Best & Company’s Key Rating Guide of

“A-VIII” Overall and a Financial Size Category of “X” (i.e., a size of $500,000,000 to $750,000,000 based on capital, surplus, and conditional reserves). Insurance policies and certificates issued by non-admitted insurance companies are not acceptable.

The Contractor agrees that the Contractor shall keep and maintain other insurance policies and payment and performance bonds in amounts and conditions as required by the City with loss payee provisions and policyholder provisions as required by the City. No self-insurance of any kind will be allowed unless by written permission of the City which may be withdrawn at any time for any reason or no reason. In the event that a subcontractor files a lien against any portion of the Property on which the Project is being constructed, the Contractor shall cause such lien to be removed within 10 days of the filing of such lien.

2.8. Submission Details

Electronic submissions will be received by the Procurement Division of the City of Rock Hill, South

Carolina via the City's eProcurement Portal up to but not later than the published date and time. The eProcurement Portal clock is the official timekeeper for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City strongly recommends completing your response well ahead of the deadline.

2.9. Additional Information

In no event will plans, specifications, and other contract documents be issued later than three (3) days prior to the hour and date set for receiving submissions. All submissions shall be uploaded as set forth in the Instructions to Bidders. No submissions will be accepted after the deadline.

No submission may be withdrawn for a period of sixty (60) days after the scheduled closing time for the receipt of submissions.

All submitters must comply with all state and local laws, and ordinances regarding fees, licensing, and submission requirements.

The City of Rock Hill reserves the right to reject any or all submissions, waive informalities and irregularities, or re-advertise.

3. Scope of Work

3.1. Solicitation Documents

Solicitation documents may be obtained from the following link: https://gmcawood-my.sharepoint.com/:f:/g/personal/nevin_gentry_gmcnetwork_com/IgDoz5oV6K3ER5KErqkOVxEDASIR0

BW4BNPUhg3mbRHJfBQ?e=yt4CDg https://procurement.opengov.com/governments/portal/cityofrockhill https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flinkprotect.cudasvc.com%2Furl%3Fa%3Dhttps%253a%252f%252fgmcawood-my.sharepoint.com%252f%253af%253a%252fg%252fpersonal%252fnevin_gentry_gmcnetwork_com%252fIgDoz5oV6K3ER5KErqkOVxEDASIR0BW4BNPUhg3mbRHJfBQ%253fe%253dyt4CDg%26c%3DE%2C1%2CLO_jVfV05FtYFSNQzA_Fc6GkdeU-h2tb3b2vIop-k5q8OQ74Gg0Qs6TcrQeye-2Dy-Mh3JjEjZOvXJw6kP89AqsA8PhaDzrfelnr1sIWZOlzbZazUSir%26typo%3D1&data=05%7C02%7Csarah.kesler%40cityofrockhill.com%7C49730569ed2447bf249208ded129e761%7Cb5b85cb44b044c3bac0953026bc9423b%7C0%7C0%7C639178175061313870%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=OKzupBHYXFVr2ZGC%2BD2prXPnFojuFciZhWdm7Igern0%3D&reserved=0 https://gmcawood-my.sharepoint.com/:f:/g/personal/nevin_gentry_gmcnetwork_com/IgDoz5oV6K3ER5KErqkOVxEDASIR0BW4BNPUhg3mbRHJfBQ?e=yt4CDg https://gmcawood-my.sharepoint.com/:f:/g/personal/nevin_gentry_gmcnetwork_com/IgDoz5oV6K3ER5KErqkOVxEDASIR0BW4BNPUhg3mbRHJfBQ?e=yt4CDg https://gmcawood-my.sharepoint.com/:f:/g/personal/nevin_gentry_gmcnetwork_com/IgDoz5oV6K3ER5KErqkOVxEDASIR0BW4BNPUhg3mbRHJfBQ?e=yt4CDg

Should there be any issues accessing the link above, contact the engineer listed below:

Goodwyn Mills Cawood, 117 Wellborn Street, Greenville, SC 29601 Attn: Nevin Gentry, PLA; Phone: 803-

417-6517, Email: nevin.gentry@gmcnetwork.com (CC: dustin.elston@gmcnetwork.com)

3.2. Project Information

The proposed project is a transformative development of a new park that will become the Southside

Regional Park in Rock Hill, SC. The proposed project will address the lack of adequate outdoor recreation opportunities and the community's wants and needs. Zone 1 of the project area to be developed is a 41-acre parcel, the site of a former City landfill that is currently unused. The remaining acres are undeveloped, forested land.

The project parcels are bordered by the American Legion Post 34 and residential parcels to the south, a residential area to the north, and a combination of residential parcels and contiguous City-owned property to the east. Wildcat Creek borders three parcels to the north and west. Heckle Boulevard borders a portion of the western parcel to the south, and a portion of the southeastern parcel is bordered by Friedheim Road to the south. Future zones will be designed later.

The proposed project comprises the following features:

• Elite and youth artificial turf baseball/softball/multipurpose fields

• Elite and youth artificial football/multipurpose field

• Covered batting cages

• 700-seat baseball stadium

• 800-seat football stadium

• Covered seating

Concession, restroom facilities, press boxes, parking areas, and lighting throughout are also a part of the plan.

Regarding the athletic fields, there will be a baseball stadium that seats 700 people, four baseball fields seating a total of 800 people that can be turned into eight youth softball/baseball fields, and a football field seating 800 people. Regarding the press boxes, there will be one 2-story building, and one 1-story press box located at the top of the baseball bleachers. Together, these sections will provide comprehensive sports facilities and recreational amenities designed to cater to a variety of outdoor activities and community needs.

4. Evaluation

1. All responses are subject to a determination of "responsive" and "responsible" prior to award. The

City is the sole judge as to the Proposer's "responsiveness" and "responsibility." The City reserves the right to request additional information.

2. The City will review all bids and reserves the right to request necessary modifications, waive minor technicalities, reject all bids, reject any bid that does not meet the mandatory requirement(s), or cancel this solicitation, according to the City's best interests.

3. The City will evaluate responses on a weighted evaluation system.

4. The City's evaluation team may elect to first rank proposals with a simple numeric score and then detail score only the top tier of proposals.

5. The City's evaluation team may elect to interview one or more bidding companies before making an award. The City shall not reimburse the company for the costs associated with the interview process.

The City of Rock Hill assumes no responsibility for costs incurred in responding to this solicitation.

4.1. Evaluation Criteria

1. Company Experience with Similar Projects of Similar Scope

Scoring Method: Points Based

Weight (Points): 25 (25% of Total)

2. Key Personnel Experience with Similar Projects of Similar Scope

Scoring Method: Points Based

Weight (Points): 25 (25% of Total)

3. Schedule and Ability to Deliver on Time

Scoring Method: Points Based

Weight (Points): 15 (15% of Total)

4. Price

Scoring Method: Points Based

Weight (Points): 15 (15% of Total)

5. Sustainability and Environmental Stewardship

Scoring Method: Points Based

Weight (Points): 10 (10% of Total)

6. Workforce Capacity and Resource Availability

Scoring Method: Points Based

Weight (Points): 10 (10% of Total)

5. Pricing Proposal

TOTAL BID

Please refer to the bid packet documents for the items listed below. In the event that there is a discrepancy between the pricing submitted here in Section 5 and the pricing listed in the uploaded bid packet, the uploaded bid packet will prevail.

Line Item Description Unit of Measure Unit Cost

1 Total Bid (this includes the Base Bid, General

Contingency Allowance, and the Unit Price Total) Total

UNIT PRICES

The following Unit Prices are submitted by the Bidder as a proposed basis for additive or deductive adjustment in the event contract changes in the work are required involving items described. Unit Prices shall include all fees, taxes, profit, bond, overhead, incidentals, and similar items affecting price. Unit

Prices are based on the same standard of materials in the contract documents and as described in

Division 01 15 00: Measurement and Payment.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Excavation / Disposal Off Site (Soils) 200 Cubic Yards

2 Excavation / Disposal Off Site

(Unsuitable Material) 200 Cubic Yards

3 Excavation / Disposal Off Site

(Contaminated Material to Class 3

Landfill)

100 Cubic Yards

4 Imported Fill / Install / Compact in

Place 1,000 Cubic Yards

5 Site / Trench Rock Removal / Disposal

Off Site 200 Cubic Yards

6 Site / Mass Rock Removal / Disposal

Off Site 200 Cubic Yards

7 No. 57 Stone / Purchased / Installed 100 Tons

8 6" French Drain 300 Linear Feet

Line Item Description Quantity Unit of

Measure Unit Cost Total

9 Concrete Sidewalk / Installed 100 Square Yards

10 Landfill Cap / Installed 80,000 Square Yards

11 Deciduous Trees 40 Each

12 Evergreen Trees 40 Each

13 Shrubs 100 Each

14 Ornamental Grasses 100 Each

TOTAL

ALTERNATES

Bidder shall construct the alternates as described in the contract documents for the following sums. See plans for a complete description of the work associated with the alternate. Acceptance of any or all alternates shall not increase the contract time.

Line Item Description Unit of Measure Unit Cost

1 Alternate No. 1 Deduction

2 Alternate No. 2 Deduction

3 Alternate No. 3 Deduction

4 Alternate No. 4 Deduction

5 Alternate No. 5 Deduction

6 Alternate No. 6 Deduction

7 Alternate No. 7 Deduction

6. Vendor Questionnaire

6.1. Company Information*

Please provide the following information:

• Company (legal name)

• Name and Title of Primary Contact

• Telephone Number

• Email Address

• Address

*Response required

6.2. Company Confirmation*

The Company affirms that we have read and understand the project requirements and specifications and do submit this proposal for: Southside Regional Park Construction Services.

☐ Please confirm

*Response required

6.3. Submission*

Upload the complete submission here using the "City of Rock Hill Bid Submittal Checklist" provided in the bid packet as a guide.

*Response required

6.4. Bid Guaranty*

Upload Bid Guaranty of not less than five percent (5%) of the amount of the bid, in the manner required by the Instructions to Bidders.

*Response required

6.5. Upload required documents*

**All proposals should include the proposer's Federal Employer ID Number (FEIN) / Unique Entity ID

(UEI) or Social Security number as evidenced by a W9. Additionally, Attachments B and C (Lobbying and

Debarment Certifications) must be signed and uploaded. If available, please upload the company's

SAM.gov entity information.

*Response required

6.6. References*

Provide the name, address, and telephone number of at least three (3) references familiar with the quality of work done by your company of similar nature as contained in the Scope of Work. By submission of the references, you are authorizing the City of Rock Hill to contact these references.

*Response required

6.7. Suspension and Debarment Certification*

The Company certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal, state, or local agency. Where the submitting entity is unable to certify any of the statements in this certification, such company shall attach an explanation to the submission.

☐ Please confirm

*Response required

6.8. Build America, Buy America*

Bidder is familiar with all laws and regulations that may affect cost, progress, and performance of the work, including BABAA requirements.

☐ Please confirm

*Response required

6.9. Illegal Immigration Reform Act Compliance *

The Company certifies that it will comply with the requirements of Chapter 14, Title 8 of the South

Carolina Code of Laws titled Unauthorized Aliens and Public Employment and agrees to provide to the

City of Rock Hill any documentation required to establish either; (a) the applicability of such law to the

Company, subcontractor, and sub-subcontractor; or (b) the compliance with this law by the Company and any subcontractors or sub-subcontractors.

☐ Please confirm

*Response required

6.10. Iran Divestment Act *

The Company certifies that it:

1) is not identified on the list of persons determined by the Executive Director of the State Fiscal

Accountability Authority to engage in investment activities in the country of Iran as described in South

Carolina Code of Laws Section 11-57-310 (as amended), or any other list of prohibited investments created by the State legislature;

2) will not take any action causing it to appear on any such list during the term of the Final Contract; and

3) will not utilize any subcontractor that is identified on any such list to provide goods or services thereunder.

☐ Please confirm

*Response required

6.11. Customer Service *

The Company representative has read and agrees to the standards set forth in the City's Customer

Service agreement.

☐ Please confirm

*Response required