Southside_Park_Playground.pdf

RFP #25127

Greenville County Issue Date: June 13, 2025

Procurement Services Division Opening Date: July 15, 2025

SOUTHSIDE PARK PLAYGROUND

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https:// procurement.opengov.com/portal/greenvillecounty/greenvillecounty

Robert Brewer, NIGP-CPP, CPPO, CPPB

Procurement Services Division Director https://secure.procurenow.com/portal/%7bproject.government.code%7d

Greenville County

Southside Park Playground

I. Public Notice II. Introduction

III. Scope of Work IV. Instructions to Offerors V. General Information

VI. Insurance VII. Evaluation Phases

VIII. Bonds IX. Terms and Conditions X. Sample Contract

XI. Vendor Questionnaire XII. Pricing Proposal

Attachments:

A - COG Sub W9

B - Sample Services Agreement

C - Southside_Park Greenville_County,_SC_2

D - 2025-_04-25_Conceptual_Site_Plan

E - Existing_Site_Photos (5)

F - EWF_Installation_Spec

G - Southside_Park,_Greenville_County,_SC - Add'l

Title: Southside Park Playground

1. Public Notice

Greenville County is soliciting sealed proposals in response to Southside Park Playground, subject to the conditions and all provisions set forth herein and attached. Sealed proposals will be received through the County’s online procurement portal located at https://procurement.opengov.com/portal/greenvillecounty until Tuesday, July 15, 2025, 3:00 pm, then publicly opened. The service must be furnished as described and specified herein and submitted to

Greenville County.

All inquiries regarding this proposal shall be submitted via the County’s online procurement Portal, located at https://procurement.opengov.com/portal/greenvillecounty. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the County’s online procurement Portal.

Offerors may also click “Follow” on this proposal to receive an email notification when answers are posted. It is the responsibility of the Offeror to check the website for answers to inquiries no later than

Tuesday, July 8, 2025, 3:00 pm EDT.

https://secure.procurenow.com/portal/greenvillecounty

2. Introduction

2.1. Summary

The County of Greenville is seeking proposals from qualified playground manufacturers and installers to replace the Southside Park playground. The project includes demolition of existing structures, site work, sidewalks, and playground surfacing and equipment installation. The goal of the playground project is to provide an attractive, functional, and accessible play environment with attention to shade, security, surfacing, and sightlines. Southside Park is a primary regional park in Greenville County seeking a modern, unique and impressive playground renovation. Professional Services firm Davis & Floyd developed a conceptual site plan for firms to plan their proposal. Final design can be adjusted within reason to accommodate specific use zones and selected firms will be expected to collaborate with the

County and Davis & Floyd to complete construction drawings.

2.2. Contact Information

Anthony Dawson

Buyer

301 University Ridge, Suite N-2400

Greenville, SC 29601

Email: adawson@greenvillecounty.org

Phone: (864) 467-4954

Department:

PARKS ADMINISTRATION

2.3. Timeline

Release Project Date June 13, 2025

Pre-Proposal Meeting (Non-Mandatory) July 2, 2025, 11:30am

Southside Park

417 Baldwin Rd, Simpsonville, SC 29680

Playground/Picnic Shelters near entrance

11:30am

Question Submission Deadline July 8, 2025, 3:00pm

Proposal Submission Deadline July 15, 2025, 3:00pm

Review of Proposals July 15 - July 28 mailto:adawson@greenvillecounty.org tel:(864)467-4954

Tentative Date of Award July 28, 2025

Contract Negotiations July 28 - August 8

Issue Notice to Proceed August 8, 2025

3. Scope of Work

Scope of Work Summary

Complete demolition and replacement of existing playground facility including:

Demolition of existing playground equipment, surfacing, and infrastructure

Installation of new, age-appropriate playground equipment (1-5 years and 5-12 years)

Safety surfacing installation (unitary and engineered wood fiber)

Site improvements including sidewalks, drainage, and grading

Perimeter fencing and access gates

Shade structures and site furnishings

Landscaping and turf restoration

3.1. General

The awarded Bidder(s) is expected to fulfill all of the requirements and duties contained in this solicitation as directed by the County's representative. A proposal shall consist of details for the provision and management of the services envisioned in the Specifications, in accordance with the requirements described in this solicitation. The detailed Specifications are provided in a later section.

Greenville County Parks, Recreation & Tourism manages 45 county parks, 22 miles of trails, 7 community centers, and several special recreation facilities in Greenville County, South Carolina. Bidder(s) can gain more information on the Greenville County Parks and its standards by entering the County's website at www.greenvillerec.com.

The scope of work includes, but is not limited to, the responsibilities listed in this RFP and any future authorized, amended documents related to this solicitation. If the Bidder takes any exceptions to any part of the solicitation, include the exceptions with the proposal on a separate page titled “Exceptions to

Proposal Criteria.”

3.2. Project Location

Southside Park is a regional county park located at 417 Baldwin Road, Simpsonville, SC 29680. Situated near the intersection of I-385 & I-185, the park is located between Mauldin, Simpsonville, and a growing area of Greenville County.

Southside Park is home to Discovery Island Waterpark and includes two picnic shelters, restroom and concession building, athletic fields, athletic courts, and a disc golf course. These amenities will remain open during construction and it is the responsibility of the vendor to secure the construction zone and maintain safety protocols for public patrons.

3.3. Project Schedule

Anticipated notice to proceed to selected vendor - August 8, 2025.

Anticipated construction start date - November 8, 2025 (assumes 10-12 week equipment delivery time).

Anticipated project completion date - February 1, 2026 (assumes 90 day construction period).

http://www.greenvillerec.com/

Demolition of existing structures to occur as close to construction ready period as possible to minimize playground closure time period.

3.4. Project Vision & Site Plan

Description

The existing playground at Southside Park was a community fundraised, traditional playground project built in 1997. The vision for it's replacement comes from community feedback and modern playground standards and amenities. In addition to meeting ADA standards for accessibility, the project envisions accessible sidewalk connectivity, shade structures, benches, fencing, some unitary safety surfacing, and native tree planting.

Per the site plan attached and explained below, the concept includes separated areas for 6 month-5 year old's, 5 year old's to 12 year old's, swing set area, and zipline or other concept area. Each area is separated by sidewalks and enclosed with fencing and access gates around the perimeter. Shade structures (cantilevered or otherwise) are strategically located throughout each area.

Site Plan

See Southside Park: Conceptual Site Plan by Davis & Floyd attached. This plan is meant to guide playground proposals in the overall layout and design of the project. Awarded bidders are expected to work with the County and Davis & Floyd as Davis & Floyd prepares final construction drawings, permitting, and construction administration. Minor changes to alignment, square footage of play areas will be allowed to meet fall zone requirements, minimize unused surfacing spaces, and other design considerations

Vision

The County desires the playground proposal be unique to the area and not duplicated in nearby jurisdictions. Safety, function, and accessibility are minimum requirements. Eye-catching, cutting edge, and inspirational features are desired.

Small Playground - Ages 1-5 (+/- 4,000 SF)

• Toddler structure for ages 1-2 with incorporated shade.

• Accessible merry-go-round or equivalent.

• Play panels, music accessories, etc.

• Small child structure for ages 2-5 with incorporated shade.

Large Playground - Ages 5-12 (+/- 5,300 SF)

• Multi-story tower with multiple slides desired.

• Emphasis on climbing, sliding, balancing, brachiating, spinning, and swinging.

• Free-standing features as space allows.

Swing Area - Ages 2-12 (+/- 2,500 SF)

• Up to 5 swing bays with bucket, belt, accessible, and multi-person swings.

• Incorporated shade if possible.

Zipline or Other Area - Ages 2-12 (+/- 4,200 SF)

• Dual, elevated zipline, or

• Other features would be considered in place of zipline to contribute to multi age groups, unique offerings, etc.

3.5. Demolition

Site visit prior to proposal submission is advised to see location and condition of existing equipment, surfacing, borders, and access.

Demolition of all development features north of the two picnic shelters recently installed.

This includes:

• Old existing sidewalks, stone knee wall, and stairs

• Playground borders

• Sand, mulch, and stone

• 4-bay swing set

• 2 bay tire swing sets

• Yellow and Green climber structures

• 3 tower maze structure

• 5 tower slide structure

• Existing wooden picket fence

• Bare, existing concrete pad to west of playground

All material to be removed and disposed of off-site.

3.6. Site Work

Grading

Engineers with Davis & Floyd are confident the site will remain balanced once demolition and minor grading occurs. Special attention must be made to ensure the levels of surfacing meet the finished grade of the sidewalks. Extra dirt can be used to backfill edges of outer sidewalk.

Sidewalks & Stairs

Approximately 5,500 square feet of 5' wide, 4" thick, 3000 PSI light broom finished sidewalk.

Replacement of one existing 3 stair stairway.

Drainage & Stormwater Management

4" crushed stone base for unitary surfacing, 2" crushed stone base for loose-fill surfacing with non-woven filter fabric. French drain to low point would be considered. Low point piped to daylight as proposed in Site Plan. Additional requirements from stormwater management permitting by Davis &

Floyd will be considered and negotiated before construction at additional cost to County.

3.7. Playground Specifications

General

• All playground equipment and product installation will adhere to ADA and Consumer Products

Safety Commission laws, standards, and guidelines, for playgrounds.

• Material used meets or exceeds all applicable ASTM standards for material quality and critical fall height rating.

• All play equipment to be installed will be IPEMA certified and installed by a certified playground installer.

• ADA compliant surface paths in play areas are required.

• All equipment, ramps, and accessible path material is to be installed according to manufactures instructions.

• Concrete sidewalks are to be a minimum of 5’ feet wide.

• Sidewalks and ramps are to meet ADA compliance for accessibility.

• A site visit is also recommended to locate water availability if needed. Water access is available at the restroom building.

• All materials to be used will be used in accordance with manufactures recommendations including weather conditions.

Submittals

• Submit manufacture’s product data for each intended product to be used in accordance with enclosed bid. This is to include all preparation, application, and installation instructions along with the type of material the product consists of.

• Fall height rating

• All product literature for playground equipment to install.

• Any layouts, site designs, of playground equipment structures to include use zones.

• Manufacture’s certification that materials to be used meet the specified requirements and are suitable for intended application.

• Project references where the submitted products have been used during a five year period.

• Manufacturer’s warranty documentation for each product.

• Verification that each product meets or exceeds ASTM standards pertaining to all ADA and

Consumer Products Safety Commission laws, standards, and guidelines, for playgrounds. (critical fall height rating, etc.)

Contractor Qualifications

• The contractor shall have and submit a listing of related playground construction, repair, and concrete installation, work covering a minimum of five (5) years.

• Contractor shall be approved by the manufacturer of the materials to be used.

• Submit any playground industry professional memberships or certifications currently held.

• Hold current (CPSI) Certified Playground Safety Inspector certification.

• List any subcontractors and their qualifications that are to be used. Subcontractors are under the liability and responsibilities contained within this bid, under the awarded contractor.

Delivery, Handling, and Storage of Materials to be Used

• Contractor is responsible for all logistics to receive and store materials.

• Contractor is responsible for any damaged materials and is required to remedy all issues to insure that material to be used is in accordance with manufacture’s recommendations if compromised in any way.

• Store and handle materials in accordance with manufacturer’s instructions.

• Keep materials in manufacture’s original, unopened containers and packaging until application.

• If any materials to be used are considered HAZARDOUS, the contractor is responsible for proper handling and disposal according to applicable regulations. The contractor is to notify the district representative if any material deemed as such is identified.

• Contractor is responsible for any trash receptacles/dumpsters needed for disposal of any refuse or job created waste, along with removal from site after work has been performed, at own expense.

Weather Conditions

• Do not apply materials when surface and ambient temperatures are outside the temperature ranges specified by the product manufacture.

• Do not leave newly poured concrete uncovered if rain is forecasted within 10 hours of application.

• Contractor is responsible for any damage that may occur due to weather conditions, and is responsible to remedy and repair any issues or problems to make the repair work whole, according to manufactures recommendations and industry standards.

Playground Equipment

• Equipment is to be IPEMA Certified.

• List of equipment type and location for installation is included with solicitation.

• Each play structure will ideally be oriented so that entrance ramp lines up with entrance sidewalk/ramp into playground area.

• Equipment must meet all ADA, CPSC, ATSM, guidelines for accessible play

• All ADA playground equipment must be designed for age appropriateness of user with accompanying labels

• Shall provide outdoor commercial playground equipment that meets all current playground safety standards and certifications including CPSC #325 and the current ASTM F1487 playground standard and should include the most durable components carried by the manufacturer

• Bolt/Connector systems shall be factory drilled, bolt through systems for all deck and component connections. All collars a minimum of 383 aluminum alloy die cast. System should be tamper resistant to minimize damage exposure. Connectors should be powder coated.

• Bridges, walkways, decks, and platforms shall be slip resistant. Provide manufacturer's standard elevated drainable decks, platforms, landings, walkways, ramps, and similar transitional play surfaces.

• Large platforms should be covered, as much as possible, for sun protection

• High-contact surfaces (such as slides, etc.) shall be oriented as much as possible to minimize direct sun light.

3.8. Safety Surfacing

Acceptable safety surface solutions include unitary (pour in place rubber) and loose-fill (engineered wood fiber) installed at appropriate depth per fall zone requirements.

The ideal proposal includes unitary surfacing of the 1-5 year old area and 5-12 area and EWF in the swing and zipline/other areas.

Unitary surfacing requires 4" stone base, 4" sub-layer, and 2" top layer rubber. 50" Standard Color/50"

Black with aromatic binder and flush edge.

Loose fill surfacing requires 2" drainage stone base, non-woven filter fabric, and 9"-12" compacted engineered wood fiber.

All final surfacing levels must meet the surface height of the surrounding sidewalks.

All surfacing must meet ASTM 1292 standards.

3.9. Amenities Included

Shade

Shade incorporated to all play equipment structures is desired.

Minimum 3 shade structures installed. Approximately 15'x20' cantilever, hip, or hyperbolic style with powder coated posts and commercial shade sails. Concrete pads to go under shade structures with sidewalks.

Fencing

Approximately 500 linear feet of 4' tall black satin ornamental aluminum fences with flat top. Panels with 3 rails, 2" posts, and 3/4" picket thick. Includes post being set in concrete footers flush with sidewalk edge. 5' wide matching gates with secure latches to be provided at every paved entry point (2 estimated). Two double 5' wide (10' total) maintenance gates at each side of the playground facing the park road (2 estimated).

Seating

Minimum of 4 in-ground benches to be installed along sidewalk path facing play equipment. Type - 6' powder-coated / thermoplastic aluminum or equivalent.

3.10. Landscaping

Procure and install 21 new native trees to be determined by landscape architect Davis & Floyd. Species examples include native oaks available at local nurseries, approximately 3" caliper.

Reestablish turf grass cover of disturbed area at project completion. Acceptable examples include rye/fescue seed/straw, straw matting, or Bermuda sod.

3.11. Budget

Maximum available budget for this project is $950,000. Proposals should include detailed unit costs, per item.

4. Instructions to Offerors

4.1. Pre-Proposal Meeting

A Non-Mandatory Pre-Proposal meeting will be held at the date and time specified in the Timeline. A site visit is not required. Vendors are encouraged to RSVP for the meeting through the OpenGov portal.

The RSVP link is in the header of the solicitation.

4.2. Pricing

Vendors shall include pricing for the following

Completion of Worksheet - Pricing Proposal Sheet

Note: While the Pricing Proposal Sheet requires lump sum amounts, unit pricing is required to accommodate quantity adjustments for sidewalk, surfacing, or play equipment based on final design.

Provide detailed cost breakdowns in your proposal narrative (Section 4) showing unit quantities, unit prices, and individual line items for labor, materials, equipment, permits, and associated costs.

4.3. Bonding

Bonding will be required for this project. See Bonds section for the requirements.

4.4. Statement of Qualifications

Vendor shall include the following with their response:

1. Overview of company background - include what makes your company the best choice for this project

2. Experience & Qualifications

• Corporate and individual qualifications, certifications, and relevant experience

• Required certificates and documentation (Certificate of Insurance, professional licenses, trade certifications, etc.)

• Installation capabilities and crew qualifications

• Post-installation support, maintenance guidance, and value-added services

• List of at least three (3) references including names, addresses, and telephone numbers

• Brief description of work performed for each reference

• Any South Carolina governmental entity references noted

3. Project understanding of the Scope of Work/Task List and proposed implementation steps

4. A proposed schedule from the Notice to Proceed through Final Acceptance.

5. Certificate of Insurance https://procurement.opengov.com/governments/864/projects/172796/builder/create/document-editor?activeSection=9 https://procurement.opengov.com/portal/greenvillecounty/projects/172796/document?section=1588362

4.5. Submission Procedures and Requirements

A. All submissions must be received by Tuesday, July 15, 2025 at 3:00 pm. Submissions will not be accepted after the deadline. There will be no exceptions. Responders submitting proposals shall be responsible for all cost of preparing such proposals.

B. Responders to this solicitation shall closely examine the specific requirements noted herein and the attached Terms and Conditions. Facsimile transmittals, hard copies or offers communicated by telephone will not be accepted or considered.

C. Proposals shall be organized in the following manner with the subject headings and sequence indicated.

1. Vendor Response Requirements

Organize proposal using sections 1-7 below

Section 1: Company OverviewCompany background, years in playground construction, ownership/leadership

Annual project volume and geographic service areaSection 2: Experience &

QualificationsEquipment compliance experience (IPEMA, ASTM F1487, ADA)

Safety surfacing expertise (pour-in-place rubber, EWF)

Similar project experience (multi-age playgrounds, shade structures, fencing)

Corporate certifications and authorized dealer status

Insurance and bonding capacitySection 3: Personnel & Quality ControlKey personnel qualifications and certifications

Installation crew certifications and safety training

Quality control processes, inspection proceduresSection 4: Project ApproachDemonstrate understanding of project scope and site-specific considerations

Equipment selection rationale and surface material recommendations

Implementation steps, installation sequence, and project management approachDesign submission requirements:Site layout showing equipment placement

IPEMA certified equipment specified

ADA compliance documentation provided

ASTM safety standards met

Age-appropriate equipment for specified zones (1-5, 5-12)

Fall zones calculated and compliant

Equipment layout fits within designated square footageSection 5: ReferencesMinimum three (3) references with contact information and project descriptions

Include contract values and completion dates

South Carolina governmental entities preferred

References should include similar components (multi-age, surfacing, shade, ADA compliance)Section 6: Pricing & TermsComplete provided pricing proposal sheet, itemized unit cost breakdown

Payment terms, change order procedures, and warranty provisionsSection 7: Schedule &

SupportDetailed timeline from Notice to Proceed through Final Acceptance

Post-installation support, maintenance guidance, and value-added services

D. Required documents: Certificate of Insurance, Bid Bond, completed pricing proposal sheet, itemized unit costs for each category summary, completed vendor questionnaire, and any RFP exceptions

4.6. Inquiries and Addenda

Offerors shall submit all inquiries regarding this RFP via the County’s online procurement Portal, located at https://procurement.opengov.com/portal/greenvillecounty. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the County’s online procurement Portal. Offerors may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries. The County will not be responsible for or bound by any oral instructions made by any employee(s) of the County in regard to this RFP.

Addenda Notification: This RFP represents the most definite statement Greenville County will make concerning information upon which proposals are to be based. Offerors are required to register for an account via the County’s online procurement Portal hosted by OpenGov. Once you have completed the registration, you will receive addenda notifications to your email by clicking “Follow” on this project.

Ultimately, it is sole responsibility of each proposer to periodically check the site for any addenda at https://procurement.opengov.com/portal/greenvillecounty. No addenda will be issued later than five

(5) working days prior to the date for receipt for proposals except an addendum which, if necessary, postpones the date for receipt of proposals or cancels this RFP. Vendors shall acknowledge receipt of all addenda https://procurement.opengov.com/governments/864/projects/172796/builder/create/document-editor?activeSection=9 https://procurement.opengov.com/governments/864/projects/172796/builder/create/document-editor?activeSection=8

5. General Information

A. Proprietary Information – The County of Greenville is a public body and governed by the South

Carolina Freedom of Information Act. Documents submitted to the County relating to this

Solicitation are subject to requirements of the Freedom of Information Act and may be deemed public records.

B. Errors and Omissions – The Responder will not be allowed to take advantage of any errors or omissions in the Request for Proposals. Where errors or omissions appear in the RFP, the

Responder shall promptly notify the County of Greenville in writing of such error or omission it discovers. Any significant error, omission and/or inconsistency in the specifications are to be reported as soon as possible but no later than five (5) days before such time the response is to be submitted.

C. Withdrawal of Proposal – An official representative of a Responder may withdraw a

Responder’s response at any time prior to the proposal submission deadline. Acceptable proof establishing that he/she is the representative of the Responder must be provided.

D. Non-Endorsement – If the County awards a contract, the successful Responder shall not issue any news release or other statement relating to the award or servicing of the agreement which state or imply the County of Greenville’s endorsement of the successful Responder’s services.

6. Insurance

6.1. Insurance Requirements

The contractor is responsible for and must have all required insurance listed below and shall not commence work under the associated contract until it has obtained all insurance required, and the

County has approved such insurance in writing, nor shall the Contractor allow any subcontractor to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained. All insurance policies shall be maintained for the life of the contract.

A. THE COUNTY SHALL BE NAMED AS “ADDITIONAL INSURED” FOR ITS INTERESTon all policies of insurance except Worker’s Compensation, Automobile Liability, and Professional Errors and

Omissions, as regards ongoing operations, products and completed operations, and this shall be noted on the face of the Certificate of Insurance. As a part of the certificate of insurance requirement the contractor shall also include acknowledgement and acceptance of the wavier of subrogation provision granted to Greenville County. This acknowledgement and acceptance should be included in the same section of the Certificate of Insurance that evidences the

“Additional Insured” provision.

B. Certificates for all such policies of insurance shall be provided by the Contractor's insurance agent or broker to the County within 10 working days from the date of Notice of Award.

C. All Certificates of Insurance submitted shall provide on the face of the certificate reference to

County's RFP #RFP #25127.

D. Contractor will provide County a minimum of 30 days advance notice in the event the insurance policies (or an insurance policy) are canceled. Subcontractors approved to perform work on this project are subject to all of the requirements in this Section.

E. Contractor agrees to maintain and keep in force during the life of this Agreement, with a company or companies authorized to do business in South Carolina, the following insurance policies:

1. Comprehensive General Liability:

a. $1,000,000 per occurrence - combined single limit /

b. $2,000,000 general aggregate, to include products and completed operations.

2. Automobile Liability:

a. $1,000,000 per occurrence - combined single limit (Coverage shall include bodily injury and property damage and cover all vehicles including owned, non-owned and hired)

3. Statutory Worker's Compensation:

a. Coverage A - State of SC

b. Coverage B - Employers liability

i. $1,000,000 Each Accident

ii. $1,000,000 Disease, Per Employee

iii. $1,000,000 Disease, Policy Limit

c. Policies shall contain a waiver of subrogation in favor of and/or that applies to

Greenville County, its departments, agencies, boards, employees, and commissions for losses from work performed by or on behalf of the contractor.

No deviation from this coverage’s will be accepted unless, in the County’s sole discretion, it is more advantageous to the County, i.e., $1,000,000 - a $2,000,000 or $5,000,000 limit would be acceptable.

7. Evaluation Phases

The proposals will be evaluated on the following criteria. Greenville County reserves the right to interview responders or have demonstrations to this RFP at its discretion. Greenville County will not be responsible for any costs associated with interviews of responders or demonstrations.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Responsiveness to RFP 0-5 Points 5 (14.3% of Total)

2. Past Experience 0-5 Points 5 (14.3% of Total)

3. References 0-5 Points 5 (14.3% of Total)

4. Ability to meet Project Vision 0-5 Points 5 (14.3% of Total)

5. Playground Equipment and Design 0-5 Points 5 (14.3% of Total)

6. Schedule 0-5 Points 5 (14.3% of Total)

7. Costs 0-5 Points 5 (14.3% of Total)

8. Bonds

8.1. Bid Bond:

This project requires a Bid Bond and a Performance/Payment Bond. Proposers shall submit with their proposal, a Bid Bond in the amount of 5% of the bid price. This bond may be in the form of Bid Bond from the American Institute of Architects (AIA), electronically through Surety 2000, Certified Check, Cashier’s or Bank Money Order of any national or state bank and shall be made payable to Greenville

County. Proposals submitted without being accompanied by any of the foregoing as required, may be considered informal and may be rejected. Any proposal accompanied by a bid bond not properly executed in the opinion of the County Attorney, may be rejected. The bond will be forfeited to the

County by the successful bidder as liquidated damages in case a proposal award is made to that bidder and the contract and bond are not promptly and properly executed.

1. Instructions for Bond through AIA: The Original (hard- copy) Signed-Bid Bond must be delivered to the Procurement Services Office by the Bid Due Date/Time specified. The Bid Bond must be submitted in a sealed-envelope to: Greenville County Procurement Services Division; 301 University Ridge, Suite N-

2400; Greenville, SC, 29601. The following information must be included, on the outside of the envelope:

A. “Bid Bond” (labeled)

B. Bid Number

C. Company Name

2. Instructions for Surety2000:

The County has an account with an online Bid Security program called Surety2000. This is a fee-based program that bidders can use to obtain an electronically issued, verified and legal bid bond which can be used for bidding purposes. No bid bond can be created by the bonding agent on the site without the

Surety being fully aware of that bond. Only agents appointed directly by the Surety can issue bid bonds on the site.

If your company chooses to use Surety2000 to obtain the bid bond, please access Surety2000 at www.surety2000.com. Complete the necessary steps to log in to the site and obtain the bid bond.

Bond Identifier: RFP #25127

USE THIS CODE WHEN ACCESSING SURETY2000

Once an official bid bond is issued, use the space below to input your company's E-Bond Serial Number.

The number will look something like this: SNJ5185268

This number will then be used at the bid opening to verify your company's bid bond.

If you are not using this method for Bid Security submission please write "N/A" in the field provided.

Please note that the County is not responsible for late submissions and no consideration will be made for bid security received after the date and time stipulated in the Notice to Bidders even if you have electronically submitted your bid on time.

If the original bid security is not able to be verified by the date and time stipulated in the Notice to

Bidders, your submission will be rejected.

If required per solicitation and after proposals are awarded, the Procurement Services Division will return immediately all checks, except that of the successful bidder. The check of the successful bidder will be returned upon compliance with the performance and payment bond requirements.

If required per solicitation, the successful bidder, within fifteen (15) working days after acceptance of the bidder’s offer by the County, shall furnish a satisfactory performance and payment bonds in the amount of the total bid price. The performance and payment bonds must be received by the county prior to issuance of an executed contract and Notice to Proceed. The fifteen (15) working days may be extended upon written approval by the Procurement Director. A copy of the written approval shall be transmitted to the successful bidder stating the terms of any extension. In the event that the bidder fails to deliver to the County Procurement Services Division the performance and payment bonds in said period of fifteen (15) working days after acceptance of the bidder’s offer by the County, then the bid bond of the bidder shall be retained by the County in its entirety and the award will be withdrawn from the bidder. The successful bidder shall have as surety a corporate surety authorized to act as surety in

South Carolina. The Performance and Payment Bonds will insure that the successful bidder will promptly make payments to all persons supplying labor or materials to the bidder; and shall guarantee to indemnify and save the County, its officers, divisions, and employees harmless from all costs, damages, and expenses growing out of or by reason of the successful bidder’s failure to comply and perform the work and complete the contract in accordance with the specifications in the matter of making, furnishing and/or delivering said work or supplies. The Performance and Payment Bonds will be in effect for one year after completion of the contract.

If bonding is required per the solicitation, the bonding company must have an agent available to meet with County officials to clarify and explain the County’s responsibility in maintaining the integrity of the bond.

8.2. Return of Bid Bond:

After bids are awarded, the Procurement Services Division will return immediately all checks, except that of the successful bidder. The check of the successful bidder will be returned upon compliance with the performance and payment bond requirements.

8.3. Performance and Payment Bond:

The successful bidder, within fifteen (15) working days after acceptance of the bidder’s offer by the

County, shall furnish a satisfactory performance and payment bonds in the amount of the total bid price.

The performance and payment bonds must be received by the county prior to issuance of an executed contract and Notice to Proceed. The fifteen (15) working days may be extended upon written approval by the Procurement Director. A copy of the written approval shall be transmitted to the successful bidder stating the terms of any extension. In the event that the bidder fails to deliver to the County

Procurement Services Division the performance and payment bonds in said period of fifteen (15) working days after acceptance of the bidder’s offer by the County, then the bid bond of the bidder shall be retained by the County in its entirety and the award will be withdrawn from the bidder. The successful bidder shall have as surety a corporate surety authorized to act as surety in South Carolina.

The Performance and Payment Bonds will insure that the successful bidder will promptly make payments to all persons supplying labor or materials to the bidder; and shall guarantee to indemnify and save the County, its officers, divisions, and employees harmless from all costs, damages, and expenses growing out of or by reason of the successful bidder’s failure to comply and perform the work and complete the contract in accordance with the specifications in the matter of making, furnishing and/or delivering said work or supplies. The Performance and Payment Bonds will be in effect for one year after completion of the contract.

8.4. Availability of Bonding Agency:

The bonding company must have an agent available to meet with County officials to clarify and explain the County’s responsibility in maintaining the integrity of the bond.

9. Terms and Conditions

9.1. Safety, Health, and Security

Contractor shall be solely responsible for its activities, that of its employees on the site and activities of its consultants, contractors and/or subcontractors for maintaining a safe job site. Contractor’s activities and activities of its consultants, contractors and/or subcontractors shall comply with all local, state, and federal safety regulations and their enforcement agencies. Contractor shall at all times conduct its operations under this Contract in a manner to avoid risk of endangerment to the health and safety of persons and property. The Contractor shall have sole responsibility for implementing its safety and health programs, taking all safety and health precautions necessary and continuously inspecting all equipment, materials and work to prevent, discover, determine and correct any conditions which might result in personal injury, equipment damage or damage to property or the public. Contractor’s safety, health and security programs shall be in compliance with all regulatory requirements and shall furnish accident, incident, injury, and other records and reports required by the Occupational Safety and Health

Administration, State and Local laws, or by the County.

9.2. Response Opening and Award:

Responses shall be publicly opened and only the names of the offerors disclosed at the opening. For

IFBs, the name of the responder as well as the price will be disclosed. However, no decision will be made until Procurement Services and the user Division have had ample time to review each response. Award will be made at the earliest possible date. The County reserves the right to award in whole or in part, by item, group of items, geographic area or by section where such action serves the County’s best interest.

The contract will be awarded to the response that meets the requirements and criteria set forth in the

Solicitation. No response may be withdrawn for a period of sixty (60) days after the opening date.

Submissions will not be accepted after the deadline. There will be no exceptions. By submission of a response, you are guaranteeing that all goods and services meet the requirement of the solicitation during the contract period.

9.3. Rights Reserved by Greenville County:

Greenville County reserves the right to reject any and all responses, any portion thereof, and waive any technicalities. Accordingly, the right is reserved to make awards in the best interest of the County.

Integrity, reputation, experience and past performance will be heavily weighed in response evaluation.

This solicitation does not commit the County of Greenville to award a contract, to pay any costs incurred in the preparation of the response, or to procure or contract for goods or services listed herein.

9.4. Responders Qualification:

Responders must, upon request of the County, furnish satisfactory evidence of their ability to furnish products or services in accordance with the terms and conditions of these specifications. The County reserves the right to make the final determination as to the responder’s ability to provide the products or services requested herein.

9.5. Responders Responsibility:

Each responder shall be fully acquainted with the conditions relating to the scope and restrictions attending the execution of the work under the conditions of this response. It is expected that this will sometimes require on-site observation. The failure or omission of a responder to be acquainted with existing conditions shall in no way relieve the responder of any obligations with respect to this response or to any contract as a result of this response.

9.6. References:

The County requires responders to list at least three (3) references including their company name, name of contact, address, telephone number, and email address of contact person with whom the responder has performed or provided similar work, service or product. The reference may be contacted to fill out a short questionnaire on the work with that company. If the reference does not complete the questionnaire by the time requested, the County may allow the responder to give an alternate reference.

The County asks that responders do not list County representatives or departments as a reference.

9.7. Waiver:

The County reserves the right to waive any Instructions to Responders, General or Special Terms and

Conditions, specifications, or technicalities when it is deemed to be in the best interest of the County to do so.

9.8. Rejection:

Greenville County reserves the right to reject any response that contains prices for individual items or services that are inconsistent or unrealistic when compared to pricing of like responses; or ambiguous responses which are uncertain as to terms, delivery, quantity, or compliance with specifications may be rejected or otherwise disregarded if such action is in the best interest of the County.

9.9. Response Signature and Solicitation Alterations:

The responder shall sign the response correctly or the response may be rejected. If the response shows any omissions, alteration of form, unauthorized additions, a conditional response or any irregularities of any kind, the response may be rejected.

9.10. Specification Changes, Additions and Deletions:

Responders are required to register for an account via the County’s online procurement Portal hosted by OpenGov. Once responder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is sole responsibility of each responder to periodically check the site for any addenda at https://procurement.opengov.com/portal/greenvillecounty.

The County of Greenville shall not be responsible for any verbal information given by any employees of the County of Greenville in regard to this proposal.

9.11. Response Changes:

Responses, amendments thereto or withdrawal requests received after the advertised time for response opening, shall be void regardless of when they were submitted.

9.12. Response Price:

The price presented as a result of these specifications shall be for the contract period. The response shall be acceptable for sixty (60) days from the date of opening. All prices and notations shall be printed in ink or typewritten. Errors should be crossed out, corrections entered and initialed by the person signing the response. Erasures or use of typewriter correction fluids may be cause for rejection. No response shall be altered or amended after specified time for opening.

9.13. Federal, State and Local Laws:

The contractor assumes full responsibility and liability for compliance with any and all local, state and federal laws and regulations applicable to the contractor and his employees including, but not limited to, compliance with the EEO guidelines, the Occupational Safety and Health Act of 1970, and minimum wage guidelines.

9.14. Tie Bids:

In the case of tie bids, the County reserves the right to make the award based on the factors outlined in

Section 7-305(9) of the Greenville County Code of Ordinance (Chapter 7, Article VIII), or in what it considers to be in the best interest of the County.

9.15. Deduction and Holdbacks:

In addition to the County’s right of termination, the County shall be entitled to full reimbursement for any costs incurred by the County by reason of the contractor’s failure to perform or to satisfactorily perform its responsibilities and duties. Such costs may include, but are not limited to, the cost of using the County’s employees or employees of any other entity to perform the obligations of the contract. The

County may obtain any such reimbursement by deduction from payments otherwise due to the contractor or by any other proper and lawful means. All deductions from any money due the contractor are to be as liquidated damages and not as a penalty. It is the County’s intent to give the contractor a reasonable opportunity whenever practicable, to correct any such failure to perform or satisfactorily perform its responsibilities and duties. In no circumstances shall any uncorrected situation extend for more than five days. The County will make the following deductions from the contract sum in the event that the contractor fails to perform any of the required work within the required time limits in the event the County carries out the work using its forces or another contractor.

A. For use of County’s forces – actual cost involved.

B. For use of another contractor – the amount charged by said contractor.

The County reserves the right to hold back and/or withhold part of complete payments for unsatisfactory work, deficiencies, etc. until said defects are satisfactorily corrected or cleared.

9.16. Evaluation Criteria:

The proposals will be evaluated using the criteria listed in the Evaluation Phases included in this RFP.

Greenville County reserves the right to interview responders or ask for demonstrations to this RFP at its discretion. Greenville County will not be responsible for any costs associated with interviews of responders or demonstrations.

9.17. Quality:

Unless otherwise indicated in this solicitation it is understood and agreed that any items offered or shipped on this solicitation shall be new and in first class condition unless otherwise indicated herein.

9.18. Affirmative Action - Small, Disadvantaged and Minority Businesses (SDMB):

A. Vendors submitting responses are encouraged to solicit small, disadvantaged and minority businesses participation in fulfilling their contract. Indicate in your response any SDMB areas of involvement for monitoring purposes.

B. The successful vendor will take affirmative action in complying with all Federal and State requirements concerning fair employment and treatment of all employees, without regard or discrimination by reason of race, color, religion, age, sex, national origin or physical handicap.

9.19. Default:

In case of default by vendor the County may procure the item or services from other sources and may recover the loss occasioned thereby from any unpaid balance due the vendor or by proceeding against the vendor’s performance bond, if any, and/or by suit against vendor.

9.20. Termination for Cause:

Any awarded contract is subject to termination for failure to comply with the specifications, terms and conditions by the County or the contractor upon written notice by registered mail. Such termination will be effective not less than ten (10) days nor more than sixty (60) days after receipt of such notice from the County nor less than thirty (30) days nor more than sixty (60) days after receipt by the County from the contractor. Receipt of notice by one party to terminate the contract will nullify any subsequent reciprocal notice by the receiving party prior to the announced termination date. In the event of termination, the County shall be responsible to pay the contractor only for work satisfactorily completed upon the effective date of termination and shall not be responsible for any other charges.

9.21. Termination for Convenience:

Greenville County may terminate for convenience any contract resulting from this solicitation by providing sixty (60) calendar days advance written notice to the vendor.

9.22. Non-Appropriation:

Any contract entered into by the County resulting from this solicitation shall be subject to cancellation without damages or further obligation when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period or appropriated year.

https://secure.procurenow.com/portal/greenvillecounty/projects/172796/document?section=1588358

9.23. Incorporation of Proposal into Contract:

The terms, conditions, and specifications of this proposal and the selected firm’s response are to be incorporated, in total, into the contract.

9.24. S.C. Law Clause:

Upon award of contract under this response, the person, partnership, association or corporation to whom the award is made must comply with the laws of South Carolina which require such person or entity to be authorized and/or licensed to do business with this State. Notwithstanding the fact that applicable statutes may exempt or exclude the successful bidder from requirements that it be authorized and/or licensed to do business in this State, by submission of this signed response, the responder understands and agrees to be bound to the jurisdiction and process of the courts of the State of South Carolina, as to all matters and conflicts or future conflicts under the contract and the performance thereof, including any questions as to the liability for taxes, licenses, or fees levied by the

State.

9.25. Illegal Immigration Reform Act Compliance:

By submitting an offer, Contractor certifies that it will comply with the applicable requirements of Title

8, Chapter 14 of the South Carolina Code of Laws (originally enacted as Section 3 of The South Carolina

Illegal Immigration Reform Act , 2008 S.C. Act No. 280) and agrees to provide upon request any documentation required to establish either: (a) the applicability of Title 8, Chapter 14 to Contractor and any subcontractors or sub-subcontractors; or (b) the compliance with Title 8, Chapter 14 by Contractor and any subcontractor or sub-subcontractor. Pursuant to Section 8-14-60, “A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony, and upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or both.” Contractor agrees to include in any contracts with its subcontractors language requiring the subcontractors to (a) comply with the applicable requirements of

Title 8, Chapter 14, and (b) include in any contracts with the sub-subcontractors language requiring the sub- subcontractor to comply with the applicable requirements of Title 8, Chapter 14.