SouthLyon_WaterServMaterialVerification_SpecBook.pdf

SPECIFICATIONS

FOR

WATER SERVICE LINE MATERIAL VERIFICATION

CITY OF SOUT LYON

OAKLAND COUNTY, MIICHIGAN

AUGUST 2025

HRC JOB NO. 20240099

105 W. Grand River Ave

Howell, Michigan 48843

CITY OF SOUTH LYON TABLE OF CONTENTS

WATER SERVICE LINE MATERIAL VERIFICATION PROGRAM 00010 / 1

Hubbell, Roth & Clark, Inc.

Job 20240099 y d e s i g n p r o j e c t d o c s s p e c s m a s t e r s p e c t o c d o c x P M

TABLE OF CONTENTS

NUMBER SECTION NAME PAGE NUMBER

BIDDING REQUIREMENTS - CONTRACT PROVISIONS

00001 Title Page

00010 Table of Contents

00030 Advertisement .................................................................................................................. 1 and 2

00120 Instructions to Bidders .....................................................................................................1 thru 4

00200 Project Overview and Scope of Services .........................................................................1 thru 3

00300 Proposal Form ..................................................................................................................1 thru 7

00500 Contract ........................................................................................................................... 1 and 2

00610 Performance Bond ........................................................................................................... 1 and 2

00620 Labor and Material Bond ................................................................................................. 1 and 2

00630 Maintenance and Guarantee Bond ................................................................................... 1 and 2

00700 General Conditions ........................................................................................................1 thru 17

00702 Enrolled House Bill No. 5541 .........................................................................................1 thru 4

00704 Enrolled Senate Bill No. 1024 .........................................................................................1 thru 4

00800 Insurance Requirements.................................................................................................1 thru 16

DIVISION 1 GENERAL REQUIREMENTS

01220 Bid Item Description ....................................................................................................... 1 and 2

01600 Material and Equipment ..................................................................................................1 thru 4

DIVISION 2 SITE WORK

02315 Utility Trenching, Backfill and Compaction .................................................................1 thru 12

02970 Landscape Maintenance and Guarantee Standards ..........................................................1 thru 3

SPECIAL PROVISIONS

Site Restoration ..........................................................................................................................................1 thru 3

Water Service Verification ........................................................................................................................1 thru 3

CITY OF SOUTH LYON ADVERTISEMENT FOR BIDS

WATER SERVICE LINE MATERIAL VERIFICATION PROGRAM 00030 / 1

Job No. 20240099 y d e s i g n p r o j e c t d o c s s p e c s a d v e r t i s e m e n t d o c x A M

ADVERTISEMENT FOR BIDS

WATER SERVICE LINE MATERIAL VERIFICATION PROGRAM

CITY OF SOUTH LYON

Sealed proposals for the construction of the Water Service Line Material Verification Program will be received by the City of South Lyon at City Hall located at 335 S. Warren Street, South Lyon, MI 48178, until 10:00 a.m., Local Time on Friday, August 22, 2025, at which time and place all bids will be publicly opened and read.

Bidders shall review and comply with the Instructions to Bidders, which are incorporated by reference, and carefully review all Contract Documents, as defined in the Instructions to Bidders. Bids submitted after the exact time specified for, receipt will not be considered.

Description of Work

The approximate quantities for the major items of work for this project are as follows:

Service Line Material Verification, Curb Stop ........................................................................................... 300 Ea

Itemized breakdown of estimated quantities pertaining to the above items are included in the Proposal and must be quoted individually.

Bidders shall review and comply with the Instructions to Bidders, which are incorporated by reference, and carefully review all Contract Documents, as defined in the Instructions to Bidders. Bids submitted after the exact time specified for, receipt will not be considered.

The Contracts will consist of the following principal items of work and appurtenances as specified herein and shown on the Contract Drawings.

The City of South Lyon officially distributes bid documents through the Michigan Intergovernmental Trade

Network (MITN). Copies of documents obtained from any other source are not considered official copies. Only those vendors who obtain documents from the MITN system are guaranteed access to receive addendum information if such information is issued. If you obtain this document from a source other than MITN, it is recommended that you register on the MITN site, www.mitn.info and obtain an official copy and any addenda.

The City of South Lyon also reserves the right to use any other method of advertising and/or distributing bid information; however, any additional method of distribution will also direct vendors to MITN.

Questions, comments, or concerns of any bidder regarding bidding or the contract documents must be submitted in writing by 3:00 p.m. on Thursday, August 14, 2025. No inquiry received after that date will be given consideration. Submit all questions to the Engineer at:

Michael Darga mdarga@hrcengr.com

Contractors or Subcontractors performing the work of this contract shall be required to submit previous relevant experience to be considered.

Proposals submitted by Bidders who have been debarred, suspended, or made ineligible by any Federal Agency will be rejected.

http://www.mitn.info/

CITY OF SOUTH LYON ADVERTISEMENT FOR BIDS

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Job No. 20240099 y d e s i g n p r o j e c t d o c s s p e c s a d v e r t i s e m e n t d o c x A M

Each bidder agrees to waive any claim it has or may have against the Owner, the Architect/Engineer, and their respective employees, arising out of or in connection with the administration, evaluation, or recommendation of any bid.

Each bid proposal shall be submitted on the proposal forms provided and shall be accompanied by a certified check, cashier's check or bid bond, executed by the bidder and Surety Company, payable to the City of South

Lyon in the amount of five percent (5%) of the accompanying bid. Proposal Guarantee shall provide assurance that the bidder will, upon acceptance of the bid, execute the necessary Contract with the City of South Lyon.

No bid may be withdrawn after the scheduled closing time for receiving bids for at least sixty (60) days.

The successful bidder will be required to furnish the original certified bid check, satisfactory Performance, Labor and Material, and Maintenance and Guarantee Bonds in the amount of 100% of the project prior to award.

The City of South Lyon reserves the right to reject all bids and to waive irregularities in bidding.

No Proposal will be received unless made on blanks furnished and delivered to the City on or before 10:00 a.m.

Local time, August 22, 2025.

335 S. Warren Street

South Lyon, MI 48178

Lisa Deaton, City Clerk

248-437-1735

Published on MITN in August 2025

CITY OF SOUTH LYON INSTRUCTIONS TO BIDDERS

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SECTION 00120

INSTRUCTIONS TO BIDDERS

RECEIPT AND OPENING OF BIDS:

The City of South Lyon invites Bids on the form attached hereto, all blanks of which must be appropriately filled

in. Bids will be received at the office of the City of South Lyon Clerk until the time and date stated in the

“Advertisements for Bids.” Bids will be opened and read aloud at the stated time. The published invitation for

Bids or Advertisement for the proposed work contains information for Bidders. A copy of the Advertisement is to be considered a part of the “Instructions to Bidders” as fully as if repeated herein.

SCOPE OF WORK

The work under this Contract shall consist of the furnishing of all labor, material, equipment, services, and all incidental items necessary to complete the project in accordance with the Contract Documents.

OBSERVATION OF SITE

Before submitting a Bid, each Bidder shall investigate the potential sites of the proposed work and to arrive at a clear understanding of the conditions under which the work is to be done.

The Bidder shall be held to have compared the Procurement Documents with the proposed scope of work and to have satisfied themselves as to the potential conditions of the premises, existing constructions, and any other conditions that may affect the carrying out of the work, before delivery of his Proposal.

No allowance or extra consideration on behalf of the Bidder will subsequently be allowed by reason of error or oversight on the part of the Bidder or on account of interferences by the Owner's or by other Bidder’s activities.

SOIL CONDITIONS

The Contractor, as such and as bidder, shall make their own determination as to soil and/or rock conditions and shall complete the work in whatever material and under whatever conditions may be encountered or created, without extra cost to the Owner. This shall apply whether or not borings are provided in the Procurement

Documents.

All bidders conducting soil tests shall restore the area of their testing to the original condition as closely as possible.

The Owner does not guarantee that the ground encountered during construction will conform with any boring information furnished herein.

The Owner and Hubbell, Roth & Clark, Inc. may have been involved in the design, observation, and/or construction of other underground projects in the area of the proposed construction. The observation reports, soil reports, and any soil information connected with these projects are available for construction observation and review by the prospective bidders.

ADVERTISEMENT

The published Advertisement for the proposed work contains information necessary to bidders. A copy of the

Advertisement shall be considered a part of the Instructions to Bidders as fully as if repeated herein.

INSTRUCTIONS TO BIDDERS CITY OF SOUTH LYON

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PROPOSALS

Proposals will be received in accordance with the Advertisement and shall be submitted only on forms provided by the Engineer.

Proposals shall be made in full conformity with all the conditions set forth in the Procurement Documents.

Proposals are firm and cannot be withdrawn for a period of 60 days after the opening of the proposals, unless otherwise specified in the Advertisement for Bids.

NAME AND STATUS OF BIDDER

The name and legal status of the bidder, either as a corporation, partnership, or individual, shall be stated in the

Proposal.

Anyone signing a Proposal as an agent of another or others must submit with the Proposal, legal evidence of his authority to do so.

The place of residence of each bidder, or the office address and telephone number in the case of a firm or company, with County and State, must be given after his signature.

BIDDER’S QUALIFICATIONS

It is the intention of the Owner to award this Contract to a Bidder fully capable, both financially and with regard to experience to perform and complete the work in a satisfactory manner. If required by the Owner, each bidder under consideration may be required to furnish the Owner, within 48 hours at the Owner's request, the following information sworn to under oath by him:

1. Performance record.

2. The address and description of the bidder’s plant and place of business.

3. Itemized list of equipment available for use on the project.

4. A description of any similar project which the bidder has constructed in a satisfactory manner.

5. A certified or authenticated financial statement dated within sixty days prior to the opening of the proposals. The Owner may require that any items of such statements be further verified.

6. A list of contracts on which the bidder is currently engaged.

7. Such additional information as will satisfy the Owner that the bidder is adequately prepared, in technical experience and otherwise, to fulfill the Contract.

BID DEPOSIT

Each Proposal must be accompanied by a bid deposit in the form described in the Advertisement for Bids, Specification Section 00030, as a guarantee on the part of the bidder that they will, if called upon to do so, enter into contract in the attached form, to do the work covered by such proposal and at the price stated therein and to furnish acceptable surety for its faithful and entire fulfillment. Such certified check or bidder's bond shall be made out to the Owner and shall be subject to the conditions specified in the Proposal.

CITY OF SOUTH LYON INSTRUCTIONS TO BIDDERS

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The bid deposits of all except the three lowest bidders will be returned within three days after the opening of bids. The bid deposits of the three lowest bidders will be returned within 48 hours after the Contract is awarded to the successful bidder and the signed agreement has been delivered and the required bonds have been finally approved by the Owner, or after rejection of all bids.

Surety companies providing and executing Bid Bonds shall appear on the United States Treasury Department's most current list (Circular 570) as holding certificates of authority as acceptable sureties on federal bonds. The penal sum of such bonds shall not exceed a company's underwriting limitation as stated therein. A surety company shall be licensed in the State in which it provides a bond and, in the State, where the Contract work is to be performed.

Failure to provide a bid bond from a qualified company shall be a basis for rejection of a proposal as non-responsive and non-responsible.

EXPLANATION TO BIDDERS BY ADDENDUMS

Neither the Owner nor the Engineer will give verbal answers to inquiries, regarding the meaning of the

Procurement Documents, or give verbal instructions, before the award of the Contract. Any verbal statements regarding the same by any person, before the award, shall be unauthoritative.

Explanations desired by bidders shall be requested of the Engineer in writing and, if explanations are necessary, a reply will be made in the form of an addendum, a copy of which will be forwarded to each bidder whose work is affected.

Questions, comments, or concerns of any bidder regarding bidding or the contract documents must be submitted in writing by 3:00 p.m. on Thursday, August 14, 2025. No inquiry received after that date will be given consideration. Submit all questions to the Engineer at:

Michael Darga mdarga@hrcengr.com

Clarifications/addendums will be posted by 12:00 PM on Monday, August 18, 2025. Addendums issued to bidders prior to date of receipt of proposals shall become a part of the Procurement Documents, and all proposals shall include the work described in the addendums.

Failure of the Engineer to send, or of the bidder to receive, any such interpretations shall not relieve the bidder from obligation under the proposal as submitted.

RIGHT TO ACCEPT, TO REJECT, AND TO WAIVE DEFECTS

The Owner reserves the right to accept any Proposal, to reject any or all Proposals, and to waive any defects or irregularity in the Proposal if it appears advantageous to the Owner to do so.

Each bidder agrees to waive any claim it has or may have against the Owner, the Architect/Engineer, and recommendation of any proposal.

TIME OF COMPLETION

INSTRUCTIONS TO BIDDERS CITY OF SOUTH LYON

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The Owner and the individual citizens of the City of South Lyon affected by this project are vitally concerned with the prompt completion of the construction together with the cleanup and restoration of roads and lawns within the time allowed in the Proposal.

The Bidder shall use sufficient labor and equipment to complete and place in service all the work being constructed within this Contract within the time specified in the Proposal. The surface cleanup shall follow closely behind construction with earth spoil removed from lawns and roads and any trenches neatly finished by the end of each workday. Failure of the Bidder to comply with this type of workmanlike job will result in the suspension of construction operations until the cleanup is affected.

If the Bidder shall be unavoidably delayed in beginning or fulfilling this Contract by reason of excessive storms or floods, or by Acts of Providence, or by strikes, or by court injunction, or by stopping of the work by the

Owner because of any emergency or public necessity, or by reason of alterations ordered by the Owner, the

Bidder shall have no valid claim for damages on account of any cause or delay; but he shall in such case be entitled to such an extension of the above time limit herein, as the Engineer shall adjudge to be just and reasonable; provided, however, that formal claim for such extension shall be made in writing by the Bidder within a week after the date upon which such alleged cause or delay shall have occurred.

FAIR EMPLOYMENT PRACTICES

Section 4 of the Fair Employment Practices Act PA 1955, No. 251, provides:

Section 4. Every Contract to which the State or any of its political or civil subdivisions is a party shall contain a provision requiring the Bidder and his subcontractors not to discriminate against any employee or applicant for employment, to be employed in the performance of said contract, with respect to his hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment, because of his race, color, religion, national origin or ancestry. Breach of this covenant may be regarded as a material breach of the Contract.

Section 4A of the Act provides:

Section 4A. Every contract which the State or any of its political or civil subdivisions is a party shall contain a provision requiring the Bidder and his subcontractors not to discriminate against any employee or applicant for employment to be employed in the performance of such contract with respect to his hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment because of his age or sex, except where based on a bona fide occupational qualification.

END OF SECTION

CITY OF SOUTH LYON PROJECT OVERVIEW & SCOPE OF SERVICES

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SECTION 00200

PROJECT OVERVIEW & SCOPE OF SERVICES

DEFINITIONS

1. The owner shall be referred to as the City of South Lyon, or City.

2. “Water Service Line” means the pipe from the discharge of the corporation fitting attached to the public water supply main to the customer premise plumbing or to the building plumbing at the first shut-off valve inside the building or 18 inches inside the building, whichever is shorter.

3. “Public Side Water Service Line” or “Public Water Service Line” means that portion of the Water

Service Line from the discharge of the corporation fitting attached to the public water supply main to the discharge of the curb stop.

4. “Private Side Water Service Line” or “Private Water Service Line” means that portion of the service line from the discharge of the curb stop to the customer premise plumbing or to the building plumbing at the first shut-off valve inside the building or 18 inches inside the building, whichever is shorter.

5. For the purposes of this RFP, a service line will be considered a “lead service line” or “LSL” if any portion of the existing service line is made of lead or any portion of the service is made of galvanized steel that is or ever was downstream of a lead pipe.

6. Service Company, Vendor, Contractor, Firm or Proposer shall refer to the company providing a proposal for the work outlined in the specifications.

PROJECT OVERVIEW

The City of South Lyon is accepting bids for professional construction services for the verification of existing water service line materials within the city.

As required by the amended lead and copper provisions of the Michigan Safe Drinking Water Act (MI-SDWA), each water supply system was required to submit a Complete Distribution System Materials Inventory (CDSMI) to EGLE by October 16, 2024. A result of the CDSMI was the summation of the number of water service lines in the City’s water supply system in which the piping material is unknown.

The City will utilize this Contract to assist with verifying unknown water service line materials (both public and private side) within the City.

The EGLE guidance has identified four (4) locations along the water service line for identifying materials. These four (4) points are as follows.

Point 1 – The interior portion of the service line up to the first shutoff valve or 18 inches inside the building, whichever is shorter.

Point 2 – a minimum of 18-inches away from the curb stop on the “Private” side of the service line, Point 3 – a minimum of 18-inches away from the curb stop on the “Public” side of the service line and

Point 4 – at the connection of the service line to the water main (i.e. gooseneck/pigtail)

The work on this Proposal will focus on identifying the water service line materials at Point 2 and Point 3 and potentially at Point 4.

As a part of this Contract, the contractor should be prepared to complete water service line verifications within

90 days of receiving the addresses in which the Work is to be performed. Addresses will be provided at a minimum of 30 at a time.

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It is the goal for the city to have 300 service line verifications complete prior to July 14, 2026 with commencement to begin as soon as possible. The list of addresses will be provided at project commencement.

The Proposal has been prepared with multiple unit price bid items, described in detail within Section 01220.

The intent is to provide options and competitively bid as-needed services for all service line verification needs that exist within a municipal water system. Bidders are required to provide a price for each line item in the

Proposal to be considered for award. The City of South Lyon reserves the right to award a Contract that best meets the needs of the City. Unit prices should be reasonable and well-balanced, and items should not be over-weighted.

Subject to Owner’s discretion and approval, there is a potential for additional quantities (Line Item 2) as time and budget allows for future years. Quantities for future years have not been established yet. There is also no guarantee that additional work after July 2026 will be awarded. Should additional work be issued, it is assumed it will be similar in scope to the estimated quantities included in the Proposal. Future Years and additional quantities will be issued by change order solely at the discretion of the Owner.

SCOPE OF SERVICES

The city is seeking a contractor(s) to expose the piping at Point 2 and Point 3 (and potentially at Point 4) of the water service line (as previously defined) to physically verify the material of the piping in place.

There are 300 water service line material verifications that need to be completed; the site addresses for these verifications will be provided at project commencement.

The goal of the Water Service Line Material Verification Program is to physically verify the total number of water services lines at Point 2 and Point 3 in the fewest number of excavations and causing as little undue disruption to the project areas as possible. Ideally, point 2 and point 3 can be physically verified at the curb stop

(or technically 18-inches on either side of the curb stop) within one (1) excavation. However, there may be locations where an excavation of the size necessary to expose 18-inches of piping on either side of the curb stop would cause undue disruption such as the removal of driveways, sidewalks, trees or other ornamental features.

In these cases, this Contract has provided an as-needed line item in the Proposal for an additional verification excavation so that each excavation along the service line could be located such that they do not cause undue disruption to the area. An example of this would be in a location where the curb stop is in a sidewalk; the location of the excavation to verify Point 2 could be moved up the Private Side of the service line (towards the house/building) far enough away from the curb stop (and sidewalk) to physically verify the service line without damaging the sidewalk. A similar process would be completed for Point 3 where the location of the excavation is moved closer to the water main (typically between the sidewalk and the back of curb or roadway) in a location that would not damage any pavement. In addition, potentially a Point 4 verification if the location is out of the roadway, sidewalk, driveway. The result would be a physical verification of Point 2 and Point 3 (and/or Point

4) along a water service line, within the requirements of EGLE’s guidance, without having to remove any sidewalk or pavement.

During the physical verification process the Contractor shall provide the Owner documentation of material information collected from the exposed service line prior to backfilling the excavation. Specific documentation arrangements are identified in Spec Section 01220.

The Contractor shall allow time to assess the condition of the curb stop and curb stop valve box if exposed and make a recommendation on whether the curb stop or valve box need to be replaced. If a curb stop or valve box needs repair or replacement, the Contractor shall let the City know prior to closing the hole.

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Maintaining traffic along typical residential streets and low volume commercial or industrial avenues should be considered included with the project. Maintaining traffic shall consist of signage, barrels, cones and other means of traffic control and site safety measures in accordance with the latest edition of the MMUTCD to ensure the safety of the traveling public while also maintaining access to all residents. Should the authority having jurisdiction (AHJ) deem that more coordinated traffic control is needed, the AHJ will either perform the traffic control themselves or negotiate a cost proposal from the Contractor based on the scope, terms, and traffic control plan needed.

The selected contractor(s) shall exercise caution when performing the Work to prevent damage to existing materials/items within the project area. The contractor shall be responsible for repairing any damage to the project area and replacing any materials/items within the project area that were damaged due to and caused by their construction operation.

The selected contractor(s) shall identify the location of any existing utility services to the home and conduct operations in such a manner as to ensure the Work does not damage any existing utilities. Work shall be accomplished in accordance with all local ordinances and right-of-way permitting, Energy Gas Company requirements for Protecting Gas Facilities, and the technical specifications for the project. The contractor shall be responsible for repairing any damages to the satisfaction of the homeowner, municipality and the utility company.

Bidders are required to provide a price for each line item in the Proposal and an escalation rate percentage for

October 2026-2027 and October 2027-2028 to be considered for award. Unit prices should be reasonable and well-balanced, and items should not be over-weighted.

Any replacement work shall be guaranteed for the City to be free from defects in material and workmanship for a period of one (1) year from its completion.

Work may be needed to be completed on Saturdays or off hours to accommodate residents. No additional compensation will be allowed for work completed on Saturdays or off hours.

CITY OF SOUTH LYON PROPOSAL

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PROPOSAL

FOR

WATER SERVICE LINE MATERIAL VERIFICATION PROGRAM

OAKLAND COUNTY, MICHIGAN

City of South Lyon Proposals Due: Friday, August 22, 2025

335 S. Warren Street On or Before 10:00 AM, Local Time

South Lyon, MI 48178 HRC Job No. 20240099

To Prospective Bidders:

Name of Bidder:

Address:

Date: Telephone:

The above, as Bidder, hereby declares this bid is made in good faith without fraud or collusion with any persons bidding, and that the Specifications and all other information referenced in the Instructions to Bidders have been examined. Further, the Bidder is familiar with the location of the work described herein and is fully informed as to the nature of the work and the conditions relating to the performance of the Contract.

The Bidder acknowledges that no representations or warranties of any nature whatsoever have been received or are relied upon from the City of South Lyon its agents or employees, as to any conditions to be encountered in accomplishing the work and that the proposal is based solely upon the Bidder’s own independent judgment.

The above, as Bidder, hereby certifies that the Specifications and other data provided by the Owner for proposal purposes have been examined. Further, the undersigned certifies that the proposed construction methods have been reviewed and found acceptable for the conditions, which can be anticipated from the information provided for proposing.

The Bidder hereby affirms that the site of work has been inspected and further declares that no charges in addition to the Individual Unit Prices in the Cost Worksheet shall be made on account of any job circumstances or field conditions which were present and/or ascertainable prior to proposal submission. In addition, the Contractor, as such and as Bidder, shall make the determination as to existing soil conditions and shall also complete the work under whatever conditions created by the Contractor/Bidder’s sequence of construction, construction methods, or other conditions the Contractor/Bidder may create, at no additional cost to the Owner.

The above, as Bidder, confirms knowledge of the location of the proposed Water Service Line Material

Verification Program and appurtenant construction for the City of South Lyon and the conditions under which it must be constructed. In addition, the Bidder agrees to perform Work in the City of South Lyon without prejudice.

The Bidder also declares to have carefully examined the Specifications, Request for Proposal documents and other Contract Documents which the Bidder understands and accepts as sufficient for the purpose of said Water

Service Line Material Verification Program, and appurtenant work, and agrees to contract with the City of South

Lyon to furnish all labor, materials, tools, equipment, facilities and supervision necessary to do all the work specified and prescribed for the City of South Lyon, in strict accordance with the Owner’s General Conditions, WATER SERVICE LINE MATERIAL VERIFICATION PROGRAM 00300 / 2 y d e s i g n p r o j e c t d o c s s p e c s p r o p o s a l d o c x A M and with the full intent of the Specifications, prepared by Hubbell, Roth & Clark, Consulting Engineers, and will accept in full payment therefore the sum of:

PROPOSAL ITEMS:

Item Quantity Unit Price Total Cost

1. Service Line Material Verification, Curb Stop 300 Ea @ $ = $

2. Additional Service Line Material Verification, (As Needed) 100 Ea @ $ = $

3. Site Restoration 200 Syd @ $ = $

Total Amount of Bid $______________

There is a potential for additional quantities as time and budget allows.

Future

Construction Year

Escalation Rate (%) per

Unit Items (No’s 1-3)

October 1, 2026 to

October 1, 2027

October 1, 2027 to

October 1, 2028

Note: The Bidder understands that quantities for future years have not been established yet. Therefore, escalation rates for each unit item price for October 2026-2027 and October 2027-2028 will be adhered to if this project is extended. There is no guarantee that additional work after July 2026 will be awarded. Should additional work be issued, it is assumed it will be similar in scope to the estimated quantities included in the Proposal. Future

Years and additional quantities will be issued by change order solely at the discretion of the Owner.

SUBMITTAL GUIDELINES

a. Submit sealed bids to City Clerk: 335 S. Warren Street, South Lyon, MI 48178

b. Bidders must provide pricing on all line items to be considered for award.

c. All required forms and information as requested must be furnished and presented in an organized, comprehensive and easy to follow manner.

d. Emailed proposals WILL NOT be accepted.

e. The following documents shall be submitted with the bid proposal:

• Complete bid form worksheets on Owner supplied forms.

• Certified check, cashier’s check or bid bond and completed Bid Bond form included in this Section.

• Addenda Acknowledgement herein, if applicable

• Statement of Qualifications form herein

• Non-Iran linked business Vendor Certification (Section 00704)

OWNERS RIGHTS

The Owner reserves the right to add or delete items and/or quantities from the Contract. Deletion of items and/or quantities by the Owner shall not be grounds for the qualified low-bidder to adjust unit prices for other items that the Owner intends to execute as a Contract, nor shall the Contractor be entitled to compensation from unrealized profits resulting from the deletion of items and/or quantities from the

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Contract. Bid unit prices are to be held firm for the duration of the project regardless of any potential changes that may occur in market value during the contractual period.

The Owner, at its sole discretion, reserves the right to award the Bidder(s) who, in the sole determination of the

Owner, will best serve the interest of the Owner. The Owner reserves the right to accept any bid, to reject any or all bids, to waive all informalities involving price, time, or changes in the work, and to negotiate contract terms with the successful Bidder(s), and the right to disregard all nonconforming, nonresponsive, unbalanced or conditional bids.

Also, the Owner reserves the right to reject the bid of any Bidder if the Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the bid is not responsive or the

Bidder is unqualified, of doubtful financial ability, or fails to meet any other pertinent standard or criteria established by the Owner.

Each bidder agrees to waive any claim it has or may have against the Owner, the Architect/Engineer, and recommendation of any proposal.

Each Proposal must be accompanied by a bid deposit in the form of a scanned copy of a certified check, cashier's check or bid bond, executed by the bidder and Surety Company, payable to the City of South Lyon in the amount of Five Percent (5%) of the Proposal. See Instructions to Bidders – Bid Deposit for more information

TAXES

The Bidder affirms that all applicable Federal, State and Local taxes of whatever character and description are included in all prices stated in this Form of Proposal.

ADDENDA

The Bidder acknowledges the following Addenda, covering revisions to the drawings or specifications and the cost, if any, of such revision has been included in the quoted proposal:

Addendum No. ___________________________ Dated _______________________

FEES

The Bidder shall refer to the General Conditions for allowable Fees for additional work performed, upon

Owner’s written authorization, by Bidder’s own forces and/or for additional work, upon Owner’s written authorization, by Bidder’s subcontractors.

TIME OF COMPLETION

If awarded a Contract for the City of South Lyon Water Service Line Material Verification Program , we agree to have all work substantially completed by June 30, 2026. Please refer to Section 00200 (Project Overview and Scope of Services) for additional information and requirements regarding the time of completion.

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The Bidder hereby agrees to furnish the required Bonds, Insurance Certificates, and Policies within fifteen (15) days of acceptance of this Proposal.

Final Completion with all clean up, surface restoration and punch-list items shall be complete within 14 days of the substantial completion date in accordance with the Special Provision for Site Restoration. Final completion of the project shall be no later than July 14, 2026.

LIQUIDATED DAMAGES

Completion of the Work as scoped and provided to the selected contractors is critical for the City of South Lyon to meet State regulatory reporting requirements. As such, Bidder guarantees that the work will be completed within the time limit developed and agreed to with the City of South Lyon.

Inasmuch as the damage and loss to the Owner which will result from the failure of the Bidder to complete the work within the stipulated time, will be most difficult or impossible to accurately determine, it is mutually agreed that the damages to the Owner for such delay and failure on the part of the Bidder shall be liquidated in the amount of Five

Hundred Dollars ($500.00), for each and every calendar day by which the Bidder shall fail to complete the work or any part thereof within the provisions hereof, and such liquidated damages shall not be considered as a penalty.

The Owner will deduct and retain out of any money due or to become due here under the amount of the liquidated damages, and in case those amounts are less than the amount of actual liquidated damages, the Bidder shall pay the difference upon demand of the Owner.

We understand that liquidated damages may be assessed should we fail to meet the stipulated completion dates.

Specifically, liquidated damages will be assessed daily beginning June 30, 2026, until such a time that

Substantial Completion is achieved and further if all work is not completed by the Final Completion Date.

QUALIFICATIONS/MUNICIPAL PROJECTS/REFERENCES

The City of South Lyon, requires the Bidder, as the Prime Contractor, to include three (3) municipal references for projects similar to the Water Service Line Material Verification Program, as follows. The references will be checked prior to the award of the contract.

Project No. 1: Name of Project:

Project Completion Date: Contract Amount:

Name: Address:

Telephone: Firm:

Project No. 2: Name of Project:

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Project No. 3: Name of Project:

PROPOSALS TO REMAIN FIRM

The price stated in this Proposal shall be guaranteed for a period of not less than sixty (60) days from the bid due date and if authorized to proceed within that period, the bidder agrees to complete the work covered by the

Proposal at said price.

If this Proposal is accepted by the Owner and the undersigned shall fail to contract as aforesaid and to furnish the required surety bonds within fifteen (15) days after being notified of the acceptance of their bid, then the undersigned shall be considered to have abandoned the contract, and the Certified Check, Cashier’s Check or Bid Bond accompanying this Proposal shall be forfeited to the City of South Lyon.

If the undersigned enters the contract in accordance with their proposal, or if their proposal is not accepted, then the accompanying bid guarantee shall be returned to the undersigned.

Company Name:

Printed Name:

Signature: Title:

Address:

County: State:

Telephone No.:

Email Address:

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LEGAL STATUS OF BIDDER

This Bid is submittal in the name of:

(Print)

The undersigned hereby designates below the business address to which all notices, directions or other communications may be served or mailed:

Street

City

State Zip Code

The undersigned hereby declares the legal status checked below:

( ) INDIVIDUAL

( ) INDIVIDUAL DOING BUSINESS UNDER AN ASSUMED NAME

( ) CO-PARTNERSHIP

The Assumed Name of the Co-Partnership is registered in the County of , Michigan

( ) CORPORATION INCORPORATED UNDER THE LAWS OF THE STATE OF

. The Corporation is

( ) LICENSED TO DO BUSINESS IN MICHIGAN

( ) NOT NOW LICENSED TO DO BUSINESS IN MICHIGAN

The name, titles, and home addresses of all persons who are officers or partners in the organization are as follows:

A corporation duly organized and doing business under the laws of the State of

NAME AND TITLE HOME ADDRESS

Signed and Sealed this day of , 20__.

By (Signature)

Printed Name of Signer

Title

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BID BOND

We, the undersigned, As Principal, hereinafter called the Principal, and

A corporation duly organized under the laws of the State of

As surety, hereinafter called the SURETY, are held and firmly bound unto:

The Owner: City of South Lyon in the sum of Dollars ($ ), For the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a bid for

NOW, THEREFORE, if the OWNER shall accept the bid of the Principal and the Principal shall enter into a contract with the OWNER in accordance with the terms of such bid, and give such bond or bonds as may be specified in the

CONTRACT DOCUMENTS with good and sufficient surety for the faithful performance of such contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such contract and give such bond or bonds, if the Principal shall pay to the OWNER the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the OWNER may in good faith contract with another party to perform the work covered by said bid, then the obligation of the Principal shall be null and void, otherwise to remain in full force and effect.

Signed and sealed this day of , 20

(Witness) (Principal) (Seal)

(Title)

(Witness) (Surety)

(Title)

END OF SECTION

CITY OF SOUTH LYON CONTRACT

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CONTRACT

ARTICLES OF AGREEMENT, Made and entered into this day of , 20__, by and between

City of South Lyon (A Michigan Municipal Corporation), 335 S. Warren Street, South Lyon, MI 48178

Party of the first part, hereinafter called the Owner, and in the , County of and State of , Party of the second part, hereinafter called the Contractor, to wit:

Item 1) That all proposals, specifications, plans, bonds, etc., hereto attached or herein referred to, shall be and are made a part of this agreement and contract.

Item 2) That the Contractor, under penalty of bond attached, shall furnish all labor, materials, and appliances necessary, and do all the work as set forth in the proposal.

Water Service Line Material Verification Program

HRC Job No. 20240099 according to the specifications, plans, etc., which have been made a part of this contract in a manner, time, and place, all and singular, as herein set forth.

IN CONSIDERATION WHEREOF, said Party of the First Part, for it and its successors, promises and agrees to pay to said Party of the Second Part, the sum of:

Dollars ($ ) as provided in the attached proposal, all in the time and manner indicated in the specifications.

For the faithful performance of all and singular of the stipulations, terms and conditions of this

Agreement, said parties respectfully bind themselves, their successors, heirs, executors, administrators and assigns.

CITY OF SOUTH LYON CONTRACT

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IN WITNESS WHEREOF, Said Parties have signed this Contract, in duplicate, on the date first above written.

WITNESS: CITY OF SOUTH LYON

(A Michigan Municipal Corporation)

Party of the First Part

________________________________________ By:

WITNESS:

(A Michigan Corporation)

Party of the Second Part

________________________________________ By:

CITY OF SOUTH LYON PERFORMANCE BOND

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PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS, That we, the undersigned as Principal, and of as Sureties, are hereby held and firmly bound unto the “Owner”

City of South Lyon

335 S. Warren Street in the full and just sum of Dollars

( ) for the payment of which well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors and assigns.

Signed and sealed this day of 20___.

The condition of the above obligation is such that if said shall well and faithfully do and perform the things agreed by Owner to be done and performed by the annexed contract, according to the terms thereof, then this obligation shall be void; otherwise, the same shall remain in full force and effect.

CITY OF SOUTH LYON PERFORMANCE BOND

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It is mutually understood and agreed that in cases where changes are required, either by order of the Engineer, or Owner, or by mutual agreement, such changes or changes shall not modify, discharge or release this bond.

(Seal)

Principal

Surety

Signed, Sealed and Delivered in the Presence of:

CITY OF SOUTH LYON LABOR AND MATERIAL BOND

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LABOR AND MATERIAL BOND

KNOW ALL MEN BY THESE PRESENTS, That we of hereinafter called the Principal, and hereinafter called the Surety, are held and firmly bound to the City of South Lyon, 335 S. Warren Street, in the sum of

Dollars ($ ) to the payment whereof, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

Sealed with our seals and dated this day of

, A.D., 20__.

WHEREAS, The above named Principal has entered a contract with the City of South Lyon

335 S. Warren Street, South Lyon, MI 48178 dated the day of , A.D., 20___, wherein said Principal has covenanted and agreed as follows, to-wit:

To furnish all the labor and material

AND WHEREAS, This bond is given in compliance with and subject to the provisions of Act No. 213 of the Public Acts of Michigan, for the year 1963, and as may be amended by other Public Acts of Michigan.

Principal to any Subcontractor or by him or any Subcontractor as the same may become due and payable of all indebtedness which may arise from him to a Subcontractor or party performing labor or furnishing materials or

CITY OF SOUTH LYON LABOR AND MATERIAL BOND

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AND PROVIDED, That any alterations which may be made in the terms of said contract, or in the work to be done under it, or the giving by the party of the first part to said contract, of any extension of time for the performance of said contract, or any other forbearance on the part of either party to the other, shall not in any way release the Principal and the Surety, or either of them, their heirs, executors, administrators, successors or assigns from any liability hereunder, notice to the Surety of any alteration, extension, or forbearance being hereby waived.

By:

Principal

Surety in the Presence of:

CITY OF SOUTH LYON MAINTENANCE AND GUARANTEE BOND

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MAINTENANCE AND GUARANTEE BOND

KNOW ALL MEN BY THESE PRESENTS, That we as Principal, and are held and firmly bound unto The City of South Lyon, 335 S. Warren Street, South Lyon, MI 48178 (The

“owner”) in the sum of Dollars ($ ) good and lawful money of the United States of America, to be paid to the Owner its legal representatives and assigns, and we bind ourselves, our heirs, executors, administrators, successors and assigns, and each and every one of them jointly and severally, firmly by these presents.

SEALED WITH OUR SEALS AND DATED THIS DAY OF A.D., 20___.

WHEREAS, the above named principal has entered into a certain written contract with the

The City of South Lyon, 335 S. Warren Street, South Lyon, MI 48178 dated this day of A.D., 20__, where in the said principal covenanted and agreed as follows, to wit:

for the:

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that by and under such contract, the above named principal has agreed with the Owner that for a period of One ( 1 ) year(s)…