South Pump Station Rehab1.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: October 11th, 2020 File# 5-21-014

LOCATION: Carlyle State Fish and Wildlife Area

PROJECT TITLE: South Pump Station Discharge Rehab

PROJECT NARRATIVE:

The Illinois Department of Natural Resources, hereinafter referred to as DNR, is seeking quotes to replace the existing slide gate located on the south pump station discharge pipe and replace it with an internal check valve. The reason for the change is for safety to prevent personnel from standing in high flowing water while operating the slide gate. The type of check valve proposed does not require site staff to operate.

SCOPE OF WORK:

This project will consist of a contractor providing all labor, the check valve and equipment necessary to remove the existing 36” slide gate, install a Duck-Bill check valve, then re-install the existing slide gate. The new check valve will be installed between the existing 36” slide gate and the existing 36” ductile iron flange. The check valve specified will be a 36” Model RF-DBI-LH Duck-Bill check valve, with a 150# Flanged outlet, and a 1.25” flange thickness.

The contractor will be responsible to verify all dimensions prior to biding this project.

This is a picture of the existing slide gate, which is located on the banks of the Kaskaskia River. The slide gate is accessible with equipment from on top of the levee.

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications:

1) The awarded contractor must have 10 years of experience in the commercial construction field industry and be able to provide documentation of completion of at least 5 projects similar in size and scope to this one.

2) The check valve will be a Model RF-DBI-LH Duck-Bill Check Valve, 150# Flanged Outlet, 1.25” Flange thickness.

3) “Or Equal” the bidder can submit alternative products that meet the same specification. The submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. But the burden of proof that the product is equal is on the bidder.

Specific work hours and site access must be coordinated with the Site Superintendent, contact information can be found below.

1) Work Completed by Prime Contractor:

A minimum of thirty percent (30%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

3) Deliverables and Staff Training:

Three (3) sets of operating and maintenance manual and start-up procedures shall be provided to DNR. DNR staff shall receive proper training and instruction on the operation and maintenance of all new equipment.

5) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

6) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer before Bid Award, shop drawings and product data for the following items:

a. Duck-Bill check valve and Mounting Information C. Project Requirements:

The site can be found taking North Carlyle Road south out of Vandalia, Illinois. North Carlyle Road intersects with County Road 900 North, which you will take west until you see a Carlyle WMA sign, then turn left (south) and drive about 1 mile, the site office will be on the left.

911 Address: Carlyle Lake SFWA, 712 N. 300 St. Vandalia, IL 62471

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270

8) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

9) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

10) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

11) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

12) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

13) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

15) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

16) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

17) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date.

18) Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

19) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

20) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

23) Bid Submittal Quotes should be submitted in BidBuy.

25) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO steve.hayden@illinois.gov . ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

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