South_Central_Water_Main_Replacement.pdf

SOLICITATION & SAMPLE CONTRACT DOCUMENTS FOR

2116-SCP

SOUTH CENTRAL WATER MAIN REPLACEMENT

John Gettys, Mayor

Members of Council

John Black III Anne Harty

Nikita Jackson Derrick Lindsay

Kevin Sutton Sarah Vining

City Manager

David B. Vehaun

City of Rock Hill

757 S. Anderson Road, Building 103

Rock Hill, SC 29730

RELEASE DATE: July 9, 2026

DEADLINE FOR QUESTIONS: August 4, 2026

RESPONSE DEADLINE: August 11, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cityofrockhill https://procurement.opengov.com/portal/cityofrockhill

City of Rock Hill

Solicitation

2116-SCP

South Central Water Main Replacement

I. Introduction II. Solicitation for Civil Project

III. Scope of Work IV. Pricing Proposal V. Vendor Questionnaire

Attachments:

A - SAMPLE Agreement & General Conditions

B - Invitation to Bid

Solicitation #: 2116-SCP Title: South Central Water Main Replacement

1. Introduction

The term "Submission" shall also mean "Bid," "Proposal," or "Qualifications." All Submissions from responding participants are subject to all conditions and provisions herein. Submissions will be received by the City of Rock Hill Procurement Division via the eProcurement Portal only. Notifications for this solicitation, including addenda and awards, will be available via the eProcurement Portal by OpenGov at https://procurement.opengov.com/portal/cityofrockhill

1.1. Summary

The City of Rock Hill will receive submissions for the South Central Water Main Replacement project until 2:00 pm on Tuesday, August 11, 2026. Submissions shall be uploaded online prior to the deadline and only via the City of Rock Hill Procurement Division eProcurement Portal by OpenGov.

1.2. Background

This project is being funded in part by the SC Rural Infrastructure Authority Basic Infrastructure (RIA) program. Prospective Bidders must implement procedures that ensure that DBE firms are given opportunities for meaningful participation if subcontracts are awarded.

1.3. Contact Information

Sarah Kesler

Procurement Analyst

Email: sarah.kesler@cityofrockhill.com

Phone: (803) 329-7070

Department:

Water & Sewer Utilities

1.4. Timeline

Solicitation Release Date July 9, 2026

Pre-Proposal Meeting (Non-Mandatory) July 21, 2026, 2:00pm

City of Rock Hill Operations Center

757 South Anderson Road

Building 103, Procurement Conference Room

Rock Hill, SC 29730

Question Submission Deadline August 4, 2026, 4:00pm https://procurement.opengov.com/portal/cityofrockhill https://procurement.opengov.com/portal/cityofrockhill mailto:sarah.kesler@cityofrockhill.com tel:(803)329-7070

Proposal Submission Deadline August 11, 2026, 2:00pm

The City of Rock Hill's eProcurement Portal only.

NOTE: The bid opening is virtual. No in-person meeting will be held.

2. Solicitation for Civil Project

2.1. Purpose

The City of Rock Hill, South Carolina ("City") is seeking competitive bids from qualified companies for the

South Central Water Main Replacement project. Electronic submissions will be received by the City

Procurement Division via the eProcurement Portal until 2:00 pm on Tuesday, August 11, 2026.

In no event will plans, specifications, and other contract documents be issued later than three (3) days prior to the hour and date set for receiving submissions. All submissions shall be uploaded as set forth in the Instructions to Bidders. No submissions will be accepted after the deadline.

2.2. Non-Mandatory Pre-Proposal Meeting

A non-mandatory pre-proposal meeting will be held at 2:00 pm on Tuesday, July 21, 2026 at the following location:

City of Rock Hill Operations Center 757 South Anderson Road Building 103, Procurement

Conference Room Rock Hill, SC 29730

Inspection, questions, and work review will take place at this time. Interested companies are strongly encouraged to attend. Please RSVP if a representative from your company will be attending the non-mandatory pre-proposal meeting.

2.3. The Project

The project shall consist of furnishing all materials and equipment and performing all labor necessary for upgrading the water mains along Green Street from Emmett to Johnston and Whitner Street from

Crawford to Green as detailed in the drawings and specifications for the South Central Water Main

Replacement project.

Please refer to the bid packet for specific details regarding the project timeline and liquidated damages.

2.4. Project Schedule

The responding company understands that the work of the Base Bid must be substantially completed within 180 consecutive calendar days following the Notice to Proceed. Final completion of the work of the Base Bid must be completed within 30 consecutive calendar days of substantial completion.

The responding company understands that liquidated damages in the amount of Five Hundred Dollars

($500.00) shall be assessed for each consecutive calendar day for unauthorized delays beyond the contract date for failure to achieve Substantial Completion; Five Hundred Dollars ($500.00) for each consecutive calendar day for unauthorized delays for failure to achieve final completion by the contract https://procurement.opengov.com/governments/portal/cityofrockhill time; and Five Hundred Dollars ($500.00) per day for failure to clean up the construction site. The liquidated damages are not a penalty but are for damages resulting to City since the actual damages would be difficult or impossible to ascertain. Time is of the essence.

2.5. Bid Guaranty

Each submission must be accompanied by a Bid Guaranty of not less than five percent (5%) of the amount of the bid, in the manner required by the Instructions to Bidders.

2.6. Experience & Qualifications

Each company will be required to submit evidence with the submission that it has sufficient means and experience in the types of work described in the Contract Documents. This evidence shall be in the form of AIA document A305 and the other items addressed in the Instructions to Bidders.

2.7. Submission Details

Electronic submissions will be received by the Procurement Division of the City of Rock Hill, South

Carolina via the City's eProcurement Portal up to but not later than the published date and time. The eProcurement Portal clock is the official timekeeper for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City strongly recommends completing your response well ahead of the deadline.

2.8. Additional Information

In no event will plans, specifications, and other contract documents be issued later than three (3) days prior to the hour and date set for receiving submissions. All submissions shall be uploaded as set forth in the Instructions to Bidders. No submissions will be accepted after the deadline.

No submission may be withdrawn for a period of sixty (60) days after the scheduled closing time for the receipt of submissions.

All submitters must comply with all state and local laws, and ordinances regarding fees, licensing, and submission requirements.

The City of Rock Hill reserves the right to reject any or all submissions, waive informalities and irregularities, or re-advertise.

3. Scope of Work

3.1. Solicitation Documents

Solicitation documents may be examined at and/or obtained from:

Keck and Wood, Inc. 300 Technology Center Way, Suite 400, Rock Hill, SC 29730 803-768-5200 scbidding26@keckwood.com

Please see the "Project Directory" section of the complete bid packet for additional contact information.

https://procurement.opengov.com/governments/portal/cityofrockhill

4. Pricing Proposal

Please refer to the bid packet documents for the items listed below. In the event that there is a discrepancy between the pricing submitted here in Section 4 and the pricing listed in the uploaded bid packet, the uploaded bid packet will prevail.

Line Item Description Unit of Measure Unit Cost

1 Total Base Bid (reference the itemized bid table in the

Bid Packet for this amount) Total

5. Vendor Questionnaire

5.1. Company Information*

Please provide the following information:

• Company (legal name)

• Name and Title of Primary Contact

• Telephone Number

• Email Address

• Address

*Response required

5.2. Company Confirmation*

The Company affirms that we have read and understand the project requirements and specifications and do submit this proposal for: South Central Water Main Replacement.

☐ Please confirm

*Response required

5.3. Submission*

Upload the complete submission here using the "City of Rock Hill Bid Submittal Checklist" provided in the bid packet as a guide.

*Response required

5.4. Bid Guaranty*

Upload a bid guaranty of not less than 5% of the total bid amount

*Response required

5.5. Upload any additional documents

5.6. References*

Provide the name, address, and telephone number of at least three (3) references familiar with the quality of work done by your company of similar nature as contained in the Scope of Work. By submission of the references, you are authorizing the City of Rock Hill to contact these references.

*Response required

5.7. Suspension and Debarment Certification*

The Company certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal, state, or local agency. Where the submitting entity is unable to certify any of the statements in this certification, such company shall attach an explanation to the submission.

☐ Please confirm

*Response required

5.8. Illegal Immigration Reform Act Compliance *

The Company certifies that it will comply with the requirements of Chapter 14, Title 8 of the South

Carolina Code of Laws titled Unauthorized Aliens and Public Employment and agrees to provide to the

City of Rock Hill any documentation required to establish either; (a) the applicability of such law to the

Company, subcontractor, and sub-subcontractor; or (b) the compliance with this law by the Company and any subcontractors or sub-subcontractors.

☐ Please confirm

*Response required

5.9. Iran Divestment Act *

The Company certifies that it:

1) is not identified on the list of persons determined by the Executive Director of the State Fiscal

Accountability Authority to engage in investment activities in the country of Iran as described in South

Carolina Code of Laws Section 11-57-310 (as amended), or any other list of prohibited investments created by the State legislature;

2) will not take any action causing it to appear on any such list during the term of the Final Contract; and

3) will not utilize any subcontractor that is identified on any such list to provide goods or services thereunder.

☐ Please confirm

5.10. Customer Service *

The Company representative has read and agrees to the standards set forth in the City's Customer

Service agreement.

☐ Please confirm