Invitation_to_Bid.pdf

INVITATION TO BID

The City of Rock Hill, South Carolina is seeking competitive bids from qualified contractors for the South Central Water Main Replacement project until 2:00 PM Tuesday, August 11, 2026. Submissions shall be uploaded online prior to the deadline and only via the City of Rock

Hill Procurement Division eProcurement Portal.

The bid opening will begin promptly at the time stated above. The bids must be submitted via the

City’s eProcurement Portal up to, but not later than the published date and time. It is the bidder’s sole responsibility to ensure that the bid is submitted on time. No bids will be accepted after the bid opening begins.

Bid documents and plans may be obtained from Keck & Wood, Attn: Seth Graves, PE, Project

Manager; Phone: 803-768-5200 Email: scbidding26@keckwood.com. Complete digital project information and bidding documents are available at www.questcdn.com. You may view and download the digital documents by registering for free with Quest CDN online at www.questcdn.com. You may download the digital documents for $50 by inputting Quest project number 10273114 on the website’s projects search page. Any Contractor bidding on the project must obtain Contract Documents from the Engineers at the above address. A list of plan holders is available from the Engineer.

In no event will plans, specifications, and other contract documents be issued later than three (3) days prior to the hour and date set for receiving bids. All bids shall be submitted as set forth in the Instructions to Bidders.

Each bid must be accompanied by a Bid Guaranty of not less than five percent (5%) of the amount of the bid, in the manner required by the Instructions to Bidders.

A non-mandatory Pre-Bid Conference will be held in advance of the Bid Opening. The

Conference is to be held 2:00 PM on Tuesday, July 21, 2026, in Building 103, at the Operations

Center in the Procurement Conference Room, 757 South Anderson Road, Rock Hill, South

Carolina 29730. All requests for information (RFIs) regarding this project must be submitted no later than 4:00 PM on Tuesday, August 4, 2026.

The work consists of furnishing all materials and equipment and performing all labor necessary for upgrading the water mains along Green Street from Emmett to Johnston and Whitner Street from Crawford to Green as detailed in the drawings and specifications for the South Central

Water Main Replacement project.

Each bidder will be required to submit evidence with his/her bid that they have sufficient means and experience in the types of work described in the Contract Documents. This evidence shall be in the form of AIA document A305 and the other items addressed in the Instructions to

Bidders.

The Bidder states that he understands that this work must be substantially completed within 180 consecutive calendar days following the Notice to Proceed. Final completion of the work must be completed within 30 consecutive calendar days of substantial completion.

The Bidder understands that liquidated damages in the amount of Five Hundred Dollars

($500.00) shall be assessed for each consecutive calendar day for unauthorized delays beyond the contract date for failure to achieve Substantial Completion; Five Hundred Dollars ($500.00) for each consecutive calendar day for unauthorized delays for failure to achieve final completion by the contract time; and Five Hundred Dollars ($500.00) per day for failure to clean up the construction site. The liquidated damages are not a penalty but are for damages resulting to City since the actual damages would be difficult or impossible to ascertain. Time is of the essence.

No submitted bid may be withdrawn for a period of sixty (60) days after the scheduled closing time for the receipt of bids.

All bidders must comply with all state and local laws, and ordinances regarding fees, licensing, and bidding requirements.

The City of Rock Hill reserves the right to reject any or all bids, waive informalities and irregularities, or re-advertise for bids. Award of the scope of work shall be based on the aggregate total of all divisions. This project is a single-award contract; the owner reserves the right to reject any bid that does not include pricing for all sections.

This project is being funded in part by the SC Rural Infrastructure Authority Basic Infrastructure program.

Prospective Bidders must implement procedures that ensure that DBE firms are given opportunities for meaningful participation if subcontracts are awarded.

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